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WebPurchasing

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This guide provides a comprehensive overview of the WebPurchasing process, including how to search for products, create requisitions, and submit them for approval. Key procedures include obtaining a purchase order (PO) before purchases, the use of Visa credit cards, and required authorizations for contracts. New options like "My Favorites" enhance user experience, allowing for easier product selection. This document also outlines the approval process, ensuring that requisitions are reviewed and managed efficiently for timely procurement.

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WebPurchasing

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  1. WebPurchasing URL: http://mmcfe/WP/LogIn.aspx?ReturnUrl=%2fwp%2fDefault.aspx *Internet Explorer 7.0* WebPurchasing involves searching for your product, confirming the order, creating the requisition, reviewing the requisition, and submitting the Req for approval.

  2. Purchasing Procedures • PO assigned before purchases • Visa Credit Cards require an Expense Report • Wal-Mart card purchases do not require a PO in advance • Contracts must be authorized/signed by CFO • Copy must be given to A/P Supervisor • Check cut days: Tuesday/Friday • Available after 2 pm

  3. WebPurchasing: New Options • Sign-on: • Log-on-mmc(phone code) • Ex. mmc12345 • The My Account Feature: has been set-up for you. • My Favorites- New option that allows you to save frequently used products. • Request a One time Product- doesn’t stay in the product list permanently.

  4. Search Feature • Increases search ease • Allows you to search by category or sub-category • You may request “Major Categories” by e-mailing Accounts Payable

  5. Creating Req Process Products: 1. Do not duplicate: • Ex. Purchase of various Office Supplies; pens, facial tissue, and staples. • Use Product “Office Supplies” for entire purchase • Specifics in description • Use products already in the system within reason • Product ID’s-No Numbers • Exception One-Time Products

  6. When to be Product Specific • When there is a danger that your entire order will not arrive. • If the product is a large expense • If the product will reoccur frequently

  7. WebPurchasing • Click Purchasing Tab • Search for Product • Select Vendor/amounts • Add items to cart • Click Create Requisition Tab

  8. WebPurchasing • Approval • Select approval route • Edit products • Internal notes: appear on Requistion • External notes: appear on PO • Distribution; • Select Detail; Enter distribution and project codes • PO line item • Enter Department and Deliver to

  9. WebPurchasing • Click Submit Requisition- once you review • Wait for E-mail that states “A PO is assigned”

  10. Approving • Req Home Page • Click Req’s for Review • Click Review button • Select Approve or Reject • Status Column “Approved” • Save and Close

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