Employee I-9 Form Completion Guide: Requirements and Responsibilities
This guide outlines the essential steps for completing the I-9 form, which is required for employment verification in the U.S. Employers must ensure that Section 1 is completed by the employee at the time of hire and that Section 2 is filled out with verified documentation within three business days. Certain exceptions to this requirement exist, such as for casual workers and independent contractors. Assistance may be provided if needed, and employers must properly document and verify all information received on the form.
Employee I-9 Form Completion Guide: Requirements and Responsibilities
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Presentation Transcript
COMPLETING FORM I-9 Revised March 8, 2013
A. Employee must complete Section 1 at the time of hire, but no earlier than acceptance of the job offer. • B. Employer must review documents and fully complete Section 2 within three business days of hire: • 1. Sections 1 and 2 must be fully completed, at the time of hire, for persons working less than three business days.
C. An I-9 is not required for persons who are: casual workers; independent contractors; providing labor by a contractor; not physically working in the US. • D. If an employee cannot complete Section 1 without assistance or a translator, someone may assist. Must read form to employee and sign as preparer/translator. • 1. Social Security number on I-9 is voluntary, unless it’s for E-Verify purposes; • 2. Email address and telephone number is voluntary.
E. Section 2: Employer’s Review and Verification: • 1. Enter the employee’s name from Section 1 at the top of Section 2; • 2. Enter the document title(s), issuing authority, document number, and expiration date from original documents presented by employee; • 3. Enter the first day of employment for wages or other remuneration; • 4. Employer attests to physically examining the documents by signing and dating; • 5. Provide business name and address.
