State ESF 6 presentation

1. State ESF 6 presentation Michael Whitehead State Mass Care Coordinator 1

2. State Shelter Reporting System 2

3. National Shelter System (NSS) • Managed and operated by the American Red Cross (ARC) • Provides a centralized, nationwide repository for shelter information • In August 2008, NSS adopted as the state shelter system for Florida • Open shelters in the state are reported on a public portal web site 3

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11. Stakeholder responsibilities • American Red Cross • Maintain and update shelter inventory data for ARC shelters, as required • Open and close shelters in the NSS and update population counts twice daily • Department of Health (ESF 8) – provide special needs shelter counts to State ESF 6 twice daily 11

12. Stakeholder responsibilities (cont) • State ESF 6 • Monitor State NSS information for accuracy and timeliness • Enter special need shelter counts twice daily, as required • Enter shelter counts for non-ARC shelters twice daily, as required 12

13. Stakeholder responsibilities (cont) • Counties • Monitor county shelter information on the public portal for accuracy and timeliness • Report any shelter reporting issues to the local ARC Chapter • Report non-ARC county shelter population counts to the local ARC Chapter or State ESF 6 13

14. Shelter population reporting • There are a large number of customers for shelter population counts at the local, state, regional and national levels. • Shelter populations fluctuate constantly so shelter counts are a snapshot taken at fixed times (midnight and noon) • The state public portal web site changes constantly as new information is received. 14

15. The Bottom Line • 100% minute-by-minute accuracy in shelter reporting cannot be achieved with the resources currently available. • The information in the NSS and on the public portal web site reflects the best information that we have available at the time. 15

16. State Multiagency Feeding Plan 16

17. Mass Care feeding infrastructure • “The goal… is the creation of a mass care feeding infrastructure, defined as the combination of resources provided by Federal, State and Voluntary Organizations designed to deliver emergency mass feeding to those impacted by a disaster and disaster workers.” 17

18. The Mass Care Feeding Infrastructure 5 million meals Total meals required determines the size of the infrastructure 3 million meals 1 million meals 18

19. Logistics Distribution Production The Disaster Feeding Triangle 19

20. Components of the Feeding Infrastructure DISTRIBUTION PRODUCTION %? Vendors/bulk supplies Fixed facilities %? Shelf stable meals Roving vehicles • Kitchens: • Fixed • Field Parked vehicles %? Logistics 20

21. Mass Care Feeding Infrastructure • “The focus of the mass care feeding infrastructure is on the preparation and delivery of cooked meals, snacks, and beverages from mobile and fixed kitchen sites.” 21

22. State Multi-Agency Feeding Plan • “In all instances, the Governor and his/her State Emergency Response Team (SERT) are responsible for the coordination of mass care within the State as specified in the State Comprehensive Emergency Management Plan.” 22

23. A Coordination Plan • The Multi-Agency Feeding Plan is a coordination mechanism, not a Command & Control mechanism. • Participating agencies operate according to their internal procedures in coordination with other actors and stakeholders. 23

24. Role of Voluntary Agencies • “Additionally, the American Red Cross, The Salvation Army, the Florida Baptists and other NGOs that traditionally deliver mass care in a disaster will respond with available resources in accordance with the requirements of their internal policies and in cooperation with emergency management officials.” 24

25. Role of local officials • “Local government officials provide guidance on the distribution of meals within their jurisdiction to the delivering agencies.” • “The coordination for the local feeding plan is conducted at the local emergency operations center with the relevant agency liaisons.” 25

26. Role of State ESF 6 • “State Emergency Support Function 6 has the primary responsibility to ensure that adequate resources (production, distribution and logistics) are available to meet the disaster feeding requirements of the citizens and visitors to the state during an event.” 26

27. State ESF 6 Critical Task • “When the combined resources of the non-governmental organizations are insufficient to meet the projected demand for feeding, then state Emergency Support Function 6 will take those actions necessary to secure the necessary resources from the state and, if required, the federal government.” 27

28. Flow of Requests and Assistance During Large-Scale Incidents 28

29. FEMA’s Role • “Under a major disaster declaration and when conditions warrant, the State may request additional federal support through the FEMA Region.” • “This support may include the purchase of food and other feeding supplies when state and voluntary purchasing resources are insufficient to meet demand in disaster-impacted areas.” 29

30. Control of feeding assets • “Operational decisions on the employment of the production part of the mass care infrastructure are the responsibility and concern of the non-governmental organizations that own those assets.” • “If state and/or federal production or distribution assets are employed, then their deployment is done in coordination and cooperation (at the state Emergency Operations Center) with the principal non-governmental organizations operating in the area.” 30

31. Questions? 31