Introduction to MS PowerPoint

1. Introduction to MS PowerPoint • PowerPoint is a versatile presentation tool. • Integrated features to make interesting presentation: • Animations • Embedded video, sound clip • Texts and objects effects • Very powerful tool, try to master it !! Slide 1 (of 59)

2. PowerPoint Basics: Adding Text • To add plain text, click on a Text Box button • Text can be colored, emphasized, aligned, rotated This is normal text Thisisnormaltextwithcolor This isemphasizedtext This is rotated text Slide 2 (of 59)

3. PowerPoint Basics: Adding Text • Use Bullet button to insert bullet • Bullet can be changed • Use Indent button to increase / decrease indent • First item • Subitem 1 • Subitem 2 • Second item • Third item • First item • Subitem 1 • Subitem 2 • Second item • Third item Slide 3 (of 59)

4. PowerPoint Basics: WordArt Text To add graphic text, click on WordArt button This is WordArt example Vertical Predefined Style Slide 4 (of 59)

5. PowerPoint Basics: Adding Text • To add plain text, click on a Text Box button • To add graphic text, click on WordArt button This is WordArt example Slide 5 (of 59)

6. PowerPoint Basics: WordArt Text • WordArt has perspective control Rotation Angle Control Size Control Perspective Control Slide 6 (of 59)

7. PowerPoint Basics: Drawing Objects PowerPoint provide basic drawing objects Slide 7 (of 59)

8. PowerPoint Basics: Drawing Objects Predrawn: Autoshapes  More Autoshape Slide 8 (of 59)

9. PowerPoint Basics: Drawing Objects 3D Objects: Slide 9 (of 59)

10. PowerPoint Basics: Objects Orders Any displayed objects can be ordered Slide 10 (of 59)

11. PowerPoint Basics: Objects Grouping Multiple objects can be grouped as a single object Easy for moving around, copy, scale and etc. EN KKU Slide 11 (of 59)

12. PowerPoint Basics: Graphics Tips Some applications can generate animated GIF file which is good for making short animation. Slide 12 (of 59)

13. PowerPoint Basics: Graphics Tips Images can be used as content or slide background This image is shown as content Slide 13 (of 59)

14. PowerPoint Basics: Graphics Tips • This image is used as slide background • with other images as content Slide 14 (of 59)

15. PowerPoint Basics: Notes & Handouts • PowerPoint provides you a space for preparing your presentation • Goto View  Notes Page • Each slides are shown together with a space where you can put your • script Slide 15 (of 59)

16. PowerPoint Basics: Notes & Handouts • Note pages will not display when you “Slide show” your slides • They can be printed as hardcopy • Very useful • See demo Slide 16 (of 59)

17. PowerPoint Basics: Notes & Handouts • allows you to prepare hardcopy for your audiences • effect on printing only • slides are very small • not suitable for lots of • fine detail image • better for taking notes Slide 17 (of 59)

18. PowerPoint Basics: Notes & Handouts • try different arrangement or printing orientation for better detail Slide 18 (of 59)

19. PowerPoint Basics: Notes & Handouts • Converting .PPT slide to .PDF document for distributing your slide across platforms • There is a FREE tools called “PDF Creator” • Available at: http://www.pdfforge.org/download Slide 19 (of 59)

20. PowerPoint Basics: Objects Animation • Any objects in slide can be animated, for example • Normal text • Graphics Slide 20 (of 59)

21. PowerPoint Basics: Objects Animation • To add animation, create your object first • Then select the object you wish to add animation • Right click, choose “Custom Animation…” • There are 3 types of animation • Objectsintroduction animation (Entrance) • Objects display animation (Emphasis) • Object removal animation (Exit) Slide 21 (of 59)

22. PowerPoint Basics: Adding Entrance Animation Slide 22 (of 59)

23. PowerPoint Basics: Adding Emphasis Animation To attract audiences Slide 23 (of 59)

24. PowerPoint Basics: Adding Exit Animation Object is about to leave the screen Slide 24 (of 59)

25. PowerPoint Basics: Defining Path of Animation Objects can be moved along a predefined path FINISH START Slide 25 (of 59)

26. PowerPoint Basics: Objects Animation • If use it properly, animation can enhance your presentation • Use it wisely, not overly • Try it for yourself Slide 26 (of 59)

27. PowerPoint Basics: Timing & Sequence • Timing and sequence of animation can be adjusted • Timing controls how long the animation occurs or stops. • Sequence controls order of objects animation Slide 27 (of 59)

28. PowerPoint Basics: Advanced Timing & Sequence • Multiple objects animation can be fired automatically • after one mouse click Slide 28 (of 59)

29. PowerPoint Basics: Advanced Timing & Sequence • Example: I S T I I H S T Slide 29 (of 59)

30. PowerPoint Basics: Advanced Timing & Sequence • Multiple objects animation can be fired automatically • after specified delay time Slide 30 (of 59)

31. PowerPoint Basics: Advanced Timing & Sequence • Multiple objects animation can be fired automatically • after specified delay time I S T I I H S T Slide 31 (of 59)

32. PowerPoint Basics: Inserting Audio Clip • Audio tracks can be embedded into slides • They can be played as part of slide show • To do this, go to • Insert Movies and Sounds Sound from file… • Choose your audio clip Slide 32 (of 59)

33. PowerPoint Basics: Inserting Audio Clip • Trigger can be assigned to audio clips • to specify when the clip will be played • To do this, right click on the icon, choose • Custom Animation… • See Demo Slide 33 (of 59)

34. PowerPoint Basics: Inserting Audio Clip • Delay can be specified when the trigger fired • Playing options (loop, rewind) can be specified • See Demo Slide 34 (of 59)

35. PowerPoint Basics: Inserting Audio Clip • Playing effect can be assigned • when playing clips • These effects are: start/stop options • See Demo Slide 35 (of 59)

36. PowerPoint Basics: Inserting Video Clip • Follow previous procedures for inserting video clips • Go to menu: Insert  Movies and Sounds  Movie From File • Note that video clips can make your presentation file very large • Very limited video formats are supported Slide 36 (of 59)

37. PowerPoint Basics: Slide Control Buttons Slide 37 (of 59)

38. PowerPoint Basics: Slide Control Buttons Slide Control Buttons Next Slide Previous Slide Menu Pen Slide 38 (of 59)

39. PowerPoint Basics: Slide Control Buttons Example Slide 39 (of 59)

40. PowerPoint Basics: Macro • A macro is a series of PowerPoint commands that you save • Macro help saving time repeating same sequence of procedures • Example: • You need to draw several shapes with No Fill, Thick Red Lines • But you have to go through several commands before having what • you need 1 2 3 4 Slide 40 (of 59)

41. PowerPoint Basics: Macro • To use macro, you have to Record, Save and Run • To record macro, go to menu Tool  Record New Macro… • Enter the name of macro and then click OK to start recording • Start your work normally, any command you use will be recorded • Macro will be saved with the presentation Slide 41 (of 59)

42. PowerPoint Basics: Macro • Let’s try recording macro for manipulating graphics • See Demo Slide 42 (of 59)

43. PowerPoint Basics: Macro • To run macro, go to menu Tool  Macros… • Before running macro you have to start a task you want to do • Choose macro name you have just recorded • Click RUN Slide 43 (of 59)

44. PowerPoint Basics: Macro • Let’s run the macro we have just recorded • See Demo Slide 44 (of 59)

45. PowerPoint Basics: Macro • Consider more common job, inserting and resizing images • See Demo Slide 45 (of 59)

46. PowerPoint Basics: Macro Another example, changing font type and size We usually type in free style And then we change font type And font size later • We usually type in free style • And then we change font type • And font size later เรามักจะพิมพ์ข้อความลงไปก่อน จากนั้นจึงมาปรับชนิด และขนาดของตัวอักษร • เรามักจะพิมพ์ข้อความลงไปก่อน • จากนั้นจึงมาปรับชนิด • และขนาดของตัวอักษร Slide 46 (of 59)

47. PowerPoint Basics: Macro • Be careful when running macros that you don’t know their function • Macro is almost a program that could be harmful to your computer • Macro can contain virus • Setting security level is a good way to do • To do this, go to menu: Tool  Macro  Security… Slide 47 (of 59)

48. PowerPoint Basics: Pack-and-Go In case you need to prepare a presentation for computers that may not have PowerPoint installed. You can still display your presentation without installation of PP This can be done using Package for CD To access this feature, go to menu File  Package for CD…. Slide 48 (of 59)

49. PowerPoint Basics: Pack-and-Go Must be checked Should be checked Slide 49 (of 59)

50. PowerPoint Basics: Pack-and-Go Click here if you need to use other media i.e., USB drive Slide 50 (of 59)