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A Brief History of Art Gallery Documentation: Engaging with Users and Evolving Practices

This documentation outlines the journey of art gallery practices from user engagement to comprehensive data management. Starting with the initial index card systems and lamenting the challenges faced during the transition to digital formats like EMu, it highlights milestones such as the 100% digitization of collections and adherence to SPECTRUM standards. The evolution through various phases, including curatorial knowledge, data audits, and innovative public access methods, illustrates a growing commitment to not only preserving but also enhancing user experiences in the realm of art and cultural heritage.

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A Brief History of Art Gallery Documentation: Engaging with Users and Evolving Practices

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  1. Engaging With Usersالتعامل مع المستخدمين A Brief History of Art Gallery Documentation لمحة تاريخية عن معرض الفنون الوثائق John Peel جون بيل

  2. Manchester City Galleries • Who am I? • Why do I feel I have something to say?

  3. Documentation in 2000 • Middle of a major capital expansion • The Museum Object Data Entry System (MODES) • Index cards • Artist’s files • Curatorial knowledge

  4. Example Index Card

  5. 2000 – 2003 The Learning Phase • KE-EMu acquired in 2000 • Migration of the MODES data onto EMu • 10% of collection digitised • Level of use – low • Collection Manager • Registrar • Curator x 1

  6. 2004 – 2007 The Documentation Phase • National investment in documentation projects throughout the UK • 100% of collection digitised • SPECTRUM standards • Users

  7. Users

  8. EMu Resistance • Curators

  9. Data migration fallout Not enough restrictions Database Manager Monitor data & staff Data cleansing Audits Inventory checks Advanced controls Locking things down Reports Portrait photographs Users 2007 – 2010Data Audits & Reports

  10. Example migration data

  11. Example terminology list

  12. Users

  13. 2010 – 2012Data Refinement, Reports & Additional Users • Collection Information Officer • Full admin level control • Perfect data? • 100% SPECTRUM standard • Missing objects • Public Catalogue Foundation project • Conservation • Users

  14. Users

  15. 2012 – 2015The Wider Picture • Capturing more collection information • Archives • Exhibitions • Education • Innovative public access • Linked data

  16. شكرا

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