Welcome to the IIC Mentor Training 2019

1. Welcome to the IICMentor Training 2019

2. IIC Policies and Procedures An IIC introduction and refresher

3. Hiring Your Intern • Posting • Applications • Screening • Notifications • Interviewing and Selection • Paperwork • HR

4. Step 1. Posting your position Opening Date Position Title Agency Position Location Position Description Hourly Rate Weekly Work Schedule Qualifications Application Procedure Agency Partner Contact Closing Date

5. Step 2. Applications All IIC Interns must complete an IIC Application. Found at suu.edu/iic Applications are submitted directly to the Agency Contact person listed in the posting

6. Step 3. Paper Screening • 3 day posting requirement • Veterans Preference • Appendix 8 – Mentor Guidebook • Age Requirement • Must be 16 years old or older

7. Step 4. Notifications

8. Step 5. Interviewing and Selection • Interviews Conducted by Agency • Phone or in person • Students vs. Non-Students • Notify the IIC of Selection via Internship Agreement submission • SUU Conducts official hire • Report the total number of applications received

9. If a selected Intern leaves their position within the first three months of the hire, a replacement Intern can be selected from the existing applicant pool without re-advertising the position

10. Step 6. Complete the Online Agreement & Budget Form Budget Sheet

11. Step 7. Complete HR Process • Approved I9 Documents • Set up direct deposit • HR signature on agreement signature page • IIC Orientation  • Would like as many interns as possible to start on Orientation May 7th

12. Online Forms • Budget Form                                             • Agreement • Application • Travel Reimbursements • 29 Hour Requests • Late Time • Accident Reports • Adjust intern Agreement     

13. Online Budget

14. Online Agreement

15. Adjust Intern Agreement

16. Travel Reimbursement Key Points • Include Destination City  • Description of Location • Where: where did they start from where did they go • What: what were they doing • Days: If it was more than a one day trip  • Confirm Daily Per Diem Rate with Intern • If not applicable put 0

17. 29 Hour Requests • Only for Non-students  • Recent Grads • Non-SUU Students • Only enrolled in UNIV-2890 • Intern Status • Extension Start and End Dates • Explanation • Signature **Digital Form coming soon!!!** **Adjust Intern Agreement Form must be completed Before 29 Hour Extension Request**

18. HR/Payroll Info • Pay periods (1-15 & 16-end of the month) • SUU work week (Saturday-Friday) • Total internship 1500 hours • Pay dates (10th & 25th) • Overtime • When to submit time

19. Late Time • Intern Name • T-number • Job Number • Full Date: MM/DD/YY • Mentors DO NOT sign as the supervisor • Tayia Burge (Internship Coordinator) will sign as the supervisor

20. Intern Hourly Report This form is used to confirm the hours that interns are working Items to Confirm: • Total Hours Worked • Overtime • Approvals for 29 Hours Extensions

21. Academic Credit All internships are required to be tied to an academic credit SUU Courses: EDGE, Practicums, Departmental Internships, UNIV 2890 Non-SUU interns will need to contact their respective Universities to make arrangements Special Considerations can be made e.g. high school students, recent grads, two academic credit fulfillments 

22. Other Resources Payroll Training Mentoring the Y & Z Generations

23. Thank You! We hope this online tutorial has been a helpful resource to prepare you for this upcoming season. If you have any questions on any of the material please reach out to the IIC staff. Have a great 2019 season!