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Planning for Program Continuity

Planning for Program Continuity. WELCOME! This session will highlight important considerations in planning for program continuity, such as timelines, record-keeping, and member support within written functioning staff transition plans for key positions. Elements of Program Continuity Planning.

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Planning for Program Continuity

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  1. Planning for ProgramContinuity WELCOME! This session will highlight important considerations in planning for program continuity, such as timelines, record-keeping, and member support within written functioning staff transition plans for key positions.

  2. Elements of Program Continuity Planning • Timelines • Funding • Program Associated Documents • Technology • Recordkeeping • Performance Measurement/Reporting • Member Management/Support • Resources

  3. Timelines • CaliforniaVolunteers • Continuation & • Re-Compete Applications Due Dates • Contracting (Program Start Date) • Program Calendar • National Service Days • Organization • –Activities Calendar • –Other Grants/Partner Dates • Non-CV/CNCS local community activities

  4. Funding • # and Types of Grants • Funding Level • Match requirements • In-Kind Sources • Budget period/Program period • Budgeted/actuals • Finance staff associated with Program

  5. Program Associated Documents • Policies and Procedures Manual • Written Guidance/Memos • Transition Plans for All Key • Staff Positions • Host Organization Requirements

  6. Technology • Computer Hard/Software • Phone/Email Protocols • Cell Phone Usage/Policies • Website • Social Network Connections • Support Equipment

  7. Recordkeeping • CV Contract Requirements • System for Member Records • Eligibility Documentation • Storage

  8. Performance Measurement/Reporting • CV Contract Requirements • Data Collection • Staff Responsibilities • Member Enrollments/Exits • Telling Your Story • Continuation/Re-Compete Apps

  9. Member Management & Support • Recruitment/enrollment/exits (eGrants) • Training • Supervision • Criminal history checks • Timekeeping and payroll • Member files • Number and location of members • Current grievance issues • Performance Reviews • Special Needs, etc…

  10. Resources • AmeriCorps, provisions, regulations, FAQs • CV Program Officers and Grants Officers • Service Associations • Peer Mentoring • State and Regional Trainings • CNCS Knowledge Network • Program Management Checklists • CV Grantee Central • CV Program Continuity Checklist

  11. Wrap-Up • Start with an up-to-date calendar/timeline • Integrate transition planning into daily program management • Encourage across program management • Create/Update written plans for all key staff positions

  12. Q & A

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