Lorraine Husum Allen Director, Homeless Education Program, Florida Department of Education (FDOE)

1. State Update 2010-2011 Lorraine Husum Allen Director, Homeless Education Program, Florida Department of Education (FDOE)

2. State Update • Overview of FDOE Technical Assistance and Training – 2010-2011 • Homeless Education Data Collection and Quality Assurance Process • 2011-2012 Monitoring Process • Data Collection • Federal Consolidated State Performance Report (CSPR) • Title I, Part A Application – Homeless Set-aside • Title X ARRA, Haitian Earthquake, and Competitive Grant Report and Application Deadlines • Title X Competitive Subgrant Application

3. “Have to’s” as a State Coordinator • Technical Assistance and Training • Data Collection • Monitoring • Subgrants • Coordination and Collaboration

4. FDOE Technical Assistance/Training 2010-2011 • Statewide Technical Assistance • Southeast Institute on Homelessness and Supportive Housing – Two-day Homeless Education Track (6 sessions) – October 25-26, 2011 • FDOE Technical Assistance Meeting – Homeless Education Session - (May 10-11, 2011) • Partial Scholarship to Non-subgrant Districts for both • National Center for Homeless Education Monthly Webinars • Conference Calls • Bi-monthly Homeless Liaisons’ Conference Calls (August – March) • Special Topics: Healthy Kids Program, Virtual Schools, VPK, and Food and Nutrition • Conference Calls for Title X Subgrantees • May 12, 2011, 2:45 p.m. – 3:45 p.m. (EST) • E-mails and Telephone Technical Assistance (Ongoing)

5. FDOE Technical Assistance/Training 2010-2011 • Regional Meetings • 4 Regional Meetings (March-May 2011) • 10 One-on-One Technical Assistance Meeting (March,-June 2011) • Other Presentations/Calls – McKinney-Vento Overview • Florida Healthy Kids’ Conference Call (October 2010) • Migrant Education Program Meeting (October 2010) • State Food and Nutrition Program Meeting (February 2011) • Early Steps Directors’ Conference Call (June 2011) • Pre-service Education College Classes – Teaching Diverse Populations (September 2010, February 2011, and June 2011) and Classroom Management (March 2011) • Panelist – National Center for Homeless Education • State Coordinators’ Meeting – 3 Panels (February 2011) • One Day in the Life of State Coordinator Webinar (April 2011)

6. FDOE Technical Assistance/Training Upcoming in 2011-2012 • Statewide Technical Assistance • Southeast Institute on Homelessness and Supportive Housing – Two-day Homeless Education Track • October 26-28, 2011 (Clearwater Beach, FL) • Conference Calls • Bimonthly Homeless Liaisons’ Conference Calls • August 18, 2011 • September 2011 – May 2012 (2nd Thursday, Odd Months, 2:00 p.m. – 3:30 p.m.) • Regional Meetings • 5 Regional Meetings (TBD) • One-on-One Technical Assistance Meeting (TBD) • FDOE Special Topics Webinars/Webcasts • National Center for Homeless Education Monthly Webinars

7. Homeless Education Data Reporting and Elements

8. Data for Homeless Students • Homeless data are used for: • Determining program needs • Measuring program progress • Monitoring evidence • Reporting required homeless data in USDE Reports • Providing internal and external data for homeless data as requested • USDE requires homeless data from ALL districts that enroll homeless students in Florida’s public schools, not just districts with homeless subgrants

9. Reporting Counts of Homeless Students

10. Florida Department of Education Bureau of Federal Educational Programs Survey 5 Data Quality Control Process

11. 2009-2010 SURVEY 5 Due Date: August 5, 2011 State Processing: August 1 - September 2, 2011 Final Update/Amendment Date: February 29, 2012

12. 2009-2010 Homeless Education Data Quality Assurance Process Bureau of Federal Educational Programs Survey 5 Data Quality Control Procedures Resulted in Improved Data Collection (August 2010 – October 2010) First to Last Data Run 58% increase in the number of homeless students reported to the FDOE 31 % percent increase in the number of school districts reporting their number of homeless students

13. How many Florida students were identified as homeless in our schools during 2009-2010? As many as 49,117 Florida students were identified as homeless in our schools Source: 2009-2010 FINAL SURVEY 5 HOMELESS COUNTS AS OF 10-06-10

14. 2009-2010 Florida DOE Data 49,117 homeless students were identified in Florida public schools. (19% increase from 2008-2009) 6,330 (13%)of those identified were “Unaccompanied Youth.” 36,633 (75%) were reported as sharing the housing of other persons due to loss of housing, economic hardship or a similar reason; doubled-up. (33% increase from 2008-2009) 959 were reported as “awaiting foster care placement” the first year of collecting data for this element (2009-2010) All (67) school districts reported at least one homeless student in their schools. Source: 2009-2010 FINAL SURVEY 5 HOMELESS COUNTS AS OF 10-06-10

15. 2009-2010 Over 3,000 children displaced by the Haitian earthquake enrolled in Florida schools in 2009-10, mostly in Broward, Collier, Lee, Miami-Dade, Palm Beach, and St. Lucie

16. FDOE Homeless Data Elements • Homeless Students by Nighttime Residence • Unaccompanied Homeless Youth • Hurricane/Earthquake Affected Student • Causes of Homelessness • Disaster Related • Other • Federal/State Project, Area and Model • School districts are required to set aside a portion of Title I, Part A funds for services to neglected and homeless students.

19. FloridaHomeless Education Trend Data2005-2006 through 2009-2010

22. 2010-2011 Automated Student Info System Element Name: Homeless Student, PK-12 No Change

24. 2010-2011 Automated Student Info System Element Name: Homeless Unaccompanied Youth No Change

26. 2010-2011 Automated Student Info System Element Name: Causes of Homelessness

28. 2010-2011 Automated Student Info System Element Name: Causes of Homelessness

30. 2010-2011 • Expecting higher numbers

33. Federal Consolidated State Performance Report (CSPR)

34. 1.9 2009-2010 EDUCATION FOR HOMELESS CHILDREN AND YOUTHS PROGRAM 1.9.1 All LEAs (with and without McKinney-Vento subgrants) 1.9.1.1 Homeless Children and Youths 1.9.1.2 Primary Nighttime Residence of Homeless Children and Youths 1.9.2 LEAs with McKinney-Vento Subgrants 1.9.2.1 Homeless Children and Youths Served by McKinney-Vento Subgrants 1.9.2.2 Subpopulations of Homeless Students Served 1.9.2.3 Educational Support Services Provided by Subgrantees 1.9.2.4 Barriers to the Education of Homeless Children and Youths 1.9.2.5 Academic Progress of Homeless Students 1.9.1 All LEAs (with and without McKinney-Vento subgrants) 1.9.1.1 Homeless Children and Youths 1.9.1.2 Primary Nighttime Residence of Homeless Children and Youths 1.9.2 LEAs with McKinney-Vento Subgrants 1.9.2.1 Homeless Children and Youths Served by McKinney-Vento Subgrants 1.9.2.2 Subpopulations of Homeless Students Served 1.9.2.3 Educational Support Services Provided by Subgrantees 1.9.2.4 Barriers to the Education of Homeless Children and Youths 1.9.2.5 Academic Progress of Homeless Students

35. Needs AssessmentProgram Evaluation Homeless Education Data

37. Questions ?

38. 2011-2012Monitoring

39. FDOE Monitoring System

40. Timelines • Goal to release online system August 10, 2011 • Due Friday, October 14, 2011 • Work Paper Submissions • Documentation Uploaded • Self-Evaluation Certification (Desktop/Onsite LEAs are exempt) • System Improvement Plans (Self-monitoring LEAs only) • November 2011 – February 2012 • Onsite and Desktop reviews • Follow-up and Targeted monitoring, as needed

41. LEA Compliance Monitoring Schedule Five Year Monitoring Schedule for 2009-2014

42. Title X Monitoring Onsite Desktop Baker FSDB FSU DRS Glades Hendry Okaloosa St. Johns Sarasota Walton • Broward • Columbia • Desoto • FAMU DRS • Lake • Orange

43. Title X, Part C – Education for Homeless Children and Youth

44. AREAS OF FOCUS • Homeless Students Policy • Communicating Duties of Liaisons to the Schools and within the Community • District Dispute Resolution Process • Collaboration with Outside Agencies • Data to Support Equal Access to Educational Programs (i.e., ELL, ESE, Gifted, Vocational/Technical, FRPL, etc.)

45. Important Web Page Links • NCLB Monitoring Web Page http://www.fldoe.org/NCLB/nclb_monitoring.asp • 2010-2011 Online Monitoring System Technical Assistance Manual http://www.fldoe.org/NCLB/ppts/pdfs/leamontadoc.pdf • 2011-2012 Online Monitoring System https://app1.fldoe.org/bsa/grantsmonitoring/login.aspx • 2011-2012 Title X Work Papers Link (Word Version) http://www.fldoe.org/NCLB/2010wordversion_wkpprs.asp

46. FAQs • Are LEAs that do not receive Title X, Part C, Education for Homeless Children and Youth subgrants required to complete the Title X, Part C monitoring work papers? Yes, all LEAs must complete the Title X, Part C monitoring work papers, regardless of whether they receive the Title X, Part C subgrant. All LEAs must meet basic requirements of Title X, Part C that pertain to homeless children, which will be monitored. There are additional compliance items for those LEAs that receive the subgrant. • Do LEAs that are participating in the self-evaluation monitoring process have to complete the online work papers? Yes, all LEAs have to complete and submit the online work papers.

47. FAQs • Do LEAs that are participating in the self-evaluation monitoring process have to answer the questions in the online work papers? No, LEAs participating in the self-evaluation monitoring process do not need to answer the questions in the online work papers.  Only those LEAs that are participating in the onsite and desktop monitoring process do. However, those Self-evaluation LEAs need to answer the questions (just not online) to determine if they are in compliance or not. • Do LEAs that are participating in the self-evaluation monitoring process have to upload any documentation for the Title X online work papers? Yes, those LEAs being self-evaluated must upload documentation for only two compliance items— AXC-1 and AXC-5.  These items pertain to the Homeless Students Policy and dispute resolution process. No other documentation needs to be uploaded for Title X.

48. FAQs • What if a compliance item is checked that “further action is required” (such as update homeless education policy), how do I access the System Improvement Plan?       Once you complete the online work papers and check that “Further Action is Required” for a compliance item, the system should automatically generate the SIP for you to complete online.   Below are the steps for the 2011-2012 SIPs. • SIPs are automatically generated after the Preliminary Report is received.  • The LEA completes the SIP online. • The SIPs are approved by Title X staff via the online system. • The LEA reports implementation through the online system. • The LEA uploads evidence of implementation documentation into the system. • The Title X staff approves the SIPs implementation via the online system.

49. FAQs • What if I completed a SIP for the 2010-2011 school year, but it has not been implemented yet.  Do I check “Further Action Required” for the compliance item in the 2011-2012 work papers and submit a new SIP for 2011-2012? If a compliance item still requires further action, a new SIP must be completed for 2011-2012.   • For example, in 2010-2011, your LEA did not have a homeless education policy.   • You completed a SIP, but the policy was not approved by the school board by the date indicated in the SIP, nor will it be approved by October 14, 2011.   • In this case, you would check that Compliance Item AXC-1 still requires further action and you would complete the 2011-2012 online SIP.

50. Computer Filing Tree Title X Desktop and Onsite Only