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May 11 th , 2011

May 11 th , 2011. SharePoint & Office – Better Together. Raymond Mitchell, Don Donais, Nick Stillings. Agenda. Introductions Office 365 Beta Word, Excel, PowerPoint Visio, OneNote, Office Mobile Break Access Services & Office Web Apps Good, Better, Best Wrap-up and Giveaways.

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May 11 th , 2011

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  1. May 11th, 2011 SharePoint & Office – Better Together Raymond Mitchell, Don Donais, Nick Stillings

  2. Agenda • Introductions • Office 365 Beta • Word, Excel, PowerPoint • Visio, OneNote, Office Mobile • Break • Access Services & Office Web Apps • Good, Better, Best • Wrap-up and Giveaways

  3. User Group Goal / Objectives Develop and support a local community focused on Microsoft SharePoint Technologies Educate user group members about SharePoint Technologies Transfer knowledge within the community Communicate best practices Introduce new products / solutions

  4. Introductions – MNSPUG Sponsors Avtex (www.avtex.com) • Technology consulting company • Practice area focused on SharePoint Benchmark Learning (www.benchmarklearning.com) • Training on many technologies Microsoft (www.microsoft.com) WroxPress (www.wrox.com) O’Reilly (www.oreilly.com)

  5. www.SharePointMN.com • Website for user group • SharePoint resource documents • SharePoint resource links • RSS Feeds • Meeting Schedule • Past User Group Presentations • info@sharepointmn.com www.sharepointmn.com

  6. Social Networking • Linked In group – The most interactive… includes job postings… http://www.linkedin.com/groups?gid=1878792 • Facebook group http://www.facebook.com/home.php?#/group.php?gid=27333305456 • Twitter tags - @MNSPUG and #MNSPUG

  7. Upcoming Schedule • Next Meeting June 8h 9:00 AM to 11:30 AM Microsoft’s Bloomington Office Topic: SharePoint in the Cloud Check www.SharePointMN.com for updates! • Ongoing Schedule 2nd Wednesday of every month 9:00 to 11:30 am Microsoft’s Bloomington Office

  8. Local and Online Events SharePoint 101 – May 19, 2010 9:00 AM *FREE*http://www.benchmarklearning.com/Resources/Events.aspxBenchmark Learning – Edina, MN ScarePoint Saturday – October 29th (tentative) http://www.sharepointsaturday.org/twincities/default.aspxNormandale College– Bloomington, MN Microsoft Webcast Calendar of Events http://www.microsoft.com/events/webcasts/calendar/monthview.aspx#filter SharePoint ShopTalk (Online) – Every Thursday @ 11:30 AM http://sharepointshoptalk.blogspot.com/

  9. Conferences TechEd, North America – May 16-19th, 2011 http://northamerica.msteched.com/ Atlanta, GA SPTechCon– June 1-3rd, 2011 http://sptechcon.com/Boston2011/ Boston, MA SharePoint Saturday – The Conference – Aug 11-13th, 2011 http://www.spstc.org/Pages/default.aspx Washington, DC

  10. Announcements SharePoint Diagnostic Studio • SharePoint Administration Toolkit • http://sharepoint.microsoft.com/blog/Pages/BlogPost.aspx?pID=971 SharePoint. Microsoft.com /blog

  11. Giveaways!

  12. Minnesota SharePoint User Group – 7 Years Old MNSPUG http://www.sharepointmn.com

  13. Meeting #1 May 2004 User Group Kick-Off with guest speaker: Chris Capossela

  14. Meeting #11 May 2005 Designing / Branding SharePoint 2003

  15. Meeting #21 May 2006 SharePoint and Office 2007

  16. Meeting #33 May 2007 Site Templates and Site Definitions "Fab 40" Community Kit for SharePoint

  17. Meeting #44 May 2008 SharePoint Implementations – Real World Examples

  18. Meeting #50 January 2009 Back to Basics: WSS First recorded session!

  19. Meeting #66 May 2010 Office 2010 Launch! Live stream of event

  20. Meeting #78

  21. Top 7 • Kickoff meeting with Chris Capossela • “Web Part of the Month” - XML Web Part • The Demo Server - MNSPUG with the screwdriver • Birthday SPUG – Tom Moen: “he’s old enough to drive now” • MNSPUG at the SharePoint Conference • Nick Stillings – Live Meeting, the Roundtable, everything • 2800+ registered users

  22. Presenters

  23. Quick Intro Raymond Mitchell • Senior SharePoint Consultant • Author • @iwkid • www.iwkid.com

  24. Quick Intro Don Donais • SharePoint Consultant • Drummer • @ddonais • talesfromitside.wordpress.com

  25. Quick Intro Nick Stillings • Business Productivity Technology Specialist • Talking Head • nickst@microsoft.com

  26. Office 365 Beta • Evolution of BPOS • Email & Calendar • Office Web Apps • SharePoint Online • IM/Online Meetings (Lync)

  27. Office 365 Beta • Two beta programs: E3 for larger, enterprise organizations P1 for organizations < 25 employees

  28. Demo!

  29. Office 365 Beta • 3rd Party Tool: MetaVis Migrator • Download a Free 1GB License of MetaVis Migrator for Office 365 and Begin Migrating Content to the Cloud Today!* http://www.metavistech.com/product/migrate-to-office-365-sharepoint-online

  30. Word, Excel, PowerPoint

  31. Word Integration • Connect to Document Library Workflow Versioning Check-Out Connect to Office • Co-Authoring Office Web App: Excel & OneNote Rich Client: Word, PowerPoint & OneNote Up to 10 Simultaneous Users

  32. Document Information Panel (DIP) • Associated with Content Types and Metadata • Allows Metadata to be displayed in Rich Client • DIP fully customized with InfoPath • Metadata can be added from within document

  33. Excel Integration • Connect to Document Library • Export to Excel Saves as Microsoft Excel Web Query Files (.iqy) Use Excel to analyze content Retains connection to SharePoint • Import Spreadsheet Prep before import Site Template • Export Table to SharePoint List Similar to Import Spreadsheet Does not retain a connection to SharePoint

  34. Excel Services • Only Available in Enterprise 2007 & 2010 • Component of Microsoft BI Report Center 2007 Business Intelligence Center 2010 • Functionality PivotTable and Charts Ability to Interact with Spreadsheet SharePoint 2010 can add formulas • Display content in Excel Web Access Anywhere within Site Collection • Used to Render Excel in Office Web App

  35. PowerPoint Slide Library • SharePoint List Template Found in all versions of SharePoint • PowerPoint Integration Reuse Individual Slides • Once Connected to SharePoint Slide Library Keep Source Formatting Update When Slide Changes

  36. PowerPoint Broadcast Slide Show • PowerPoint Broadcast Site Collection Specific SharePoint groups created • Broadcast Administrators • Broadcast Presenters • Broadcast Attendees • Need Access to Broadcast Site Collection • Pre-requisite Browser needs Silverlight installed • Presentation only No audio or video files

  37. Visio, OneNote, Office Mobile

  38. Visio Workflow • Business users design workflows in Visio • Information Workers / Developers import Visio into SharePoint Designer to create workflow

  39. Visio Services • External Data Connections • Visio Web Access • SDK Samples

  40. OneNote • Create Notebook on Network (SharePoint)

  41. Office Mobile • Windows Phone 7, Windows Mobile 6.5 • Word Mobile • Excel Mobile • PowerPoint Mobile • OneNote Mobile • SharePoint Workspace Mobile Intranet requires NTLM (device must be on network) Internet requires Basic Authentication via UAG Publishing

  42. Break!

  43. Access Services & Office Web Apps

  44. Interface One Version of the Truth Deployable / Updateable Easy / Reliable to get to Data One Version of the TruthBacked-Up Permissioned VersionedAuditableRecycle Bin

  45. Simplest – Link the TablesUpload the File

  46. SharePoint Server Access Client ACCDB SharePoint Lists

  47. Demo

  48. Better – Access Services

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