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Primary Topics. What Is SeaPort-e?Program Evolution SeaPort-e Programmatic ApproachProgram ResultsSeaPort-e Governance CouncilCommand CoordinatorsUpcoming Features and InitiativesLessons LearnedCurrent Challenges. What Is SeaPort-e?. SeaPort-e is a Set of Multiple Award Contracts:The Navy V
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1. SeaPort EnhancedProgram OverviewPresented byMr. Jerome PundersonNaval Sea Systems Command 2007 Industry Day
Dahlgren, VA
30 May 2007 Thank you Barbara for your nice introduction.
Good morning. My name is Dave Diamantopoulos and I am very happy to have an opportunity to attend and participate in this years conference and to provide you with information pertaining to our SeaPort-e program. As Barbara had noted I am the SeaPort Branch Head at NAVSEA Headquarters and have been serving in the SeaPort Branch since NAVSEAs the inception of the program in April 2001.
In developing my presentation my intent was to provide a information as to:
-- why NAVSEA decided to establish its SeaPort Program
-- how SeaPort had evolved since its inception
-- how the Program has attempted to promote small business participation, and
-- a brief overview of some of the non-small business oriented benefits that have been realized to date.
Thank you Barbara for your nice introduction.
Good morning. My name is Dave Diamantopoulos and I am very happy to have an opportunity to attend and participate in this years conference and to provide you with information pertaining to our SeaPort-e program. As Barbara had noted I am the SeaPort Branch Head at NAVSEA Headquarters and have been serving in the SeaPort Branch since NAVSEAs the inception of the program in April 2001.
In developing my presentation my intent was to provide a information as to:
-- why NAVSEA decided to establish its SeaPort Program
-- how SeaPort had evolved since its inception
-- how the Program has attempted to promote small business participation, and
-- a brief overview of some of the non-small business oriented benefits that have been realized to date.
2. Primary Topics What Is SeaPort-e?
Program Evolution
SeaPort-e Programmatic Approach
Program Results
SeaPort-e Governance Council
Command Coordinators
Upcoming Features and Initiatives
Lessons Learned
Current Challenges
3. What Is SeaPort-e? SeaPort-e is a Set of Multiple Award Contracts:
The Navy Virtual SYSCOMs Enterprise solution to acquire Engineering, Financial, and Program Management support services
SeaPort-e Navy service procurement vehicle:
Currently comprised of 1,283 prime contractors (84% of whom are small businesses), each competing for individual task orders
Requirements are competed in one of seven geographic zones based upon principal place of performance
SeaPort-e is also a Web-Based Portal:
The portal provides a means for electronically competing & awarding task order solicitations issued under the SeaPort-e MACs
The system facilitates the acquisition and management of services
4. Program Evolution
5. VS SeaPort-e Zones
6. VS SeaPort-e Zones
Does not add up to 654.
72-78% of MACs in ea zone are SBs
Does not add up to 654.
72-78% of MACs in ea zone are SBs
7. Programmatic Approach SeaPort-e Multiple Award Contract:
Five-Year Base / Five Year Award Term
Scope includes Engineering, Technical, & Professional Support Services across 22 functional service areas
Allows for small business set-asides
Competitions may be restricted to small businesses, and also to certain small business sub-categories (HUBZone, 8(a), SDVOSB)
Note: Per agreement with Navy SB Office, we are enacting a moratorium on SeaPort-e procurements restricted to 8(a) firms while the SBA pursues set-aside approval from SBA
Rolling Admissions conducted annually
Allows for base contract awards to new contractors & for existing contractors to expand into other geographic zones
8. SeaPort-e Program Results Navy Virtual SYSCOM Awards To Date:
9. Geographic Distribution 7 geographic zones were established under SeaPort-e in order to preserve the small business vendor base
Zone distribution of task orders under SeaPort-e:
10. Small Business Participation Improved Small Business Participation
SeaPort-e Results:
Prime awards: 457 of 1,019 (45%)
Percent of total dollar obligations to small business concerns at the prime level: goal: 33%, actual: 32%
Percent of total dollar obligations to small business concerns at the subcontract level: goal: 20%, actual: 20%
Small business subcontracting reported by industry on-line
Note: 20% metric is based on 85% of large business respondents; if remaining 15% subcontracted $0 with small business, the metric would be 17%
11. Small Business Participation SeaPort-e results as of 2 May 2007: SeaPort I Scope:
PM
FM
Log
Eng
Sell Site:
Contractors submit proposals
Fill-in Section B for TO creation.
SeaPort-e enhancements
Adding sm bus set aside opportunities
Adding field activity scope
SeaPort I Scope:
PM
FM
Log
Eng
Sell Site:
Contractors submit proposals
Fill-in Section B for TO creation.
SeaPort-e enhancements
Adding sm bus set aside opportunities
Adding field activity scope
12. SeaPort Governance Council The SeaPort-e Governance Council leverages the experience & resources of SeaPort-e users to continually improve the program
The Governance team includes representatives from:
NAVSEA HQ & Field Offices
NAVAIR
SPAWAR
NAVFAC
NAVSUP
USMC
Invitations have also recently been extended to MSC, & SSP
The committee typically addresses topics related to:
Standardization of SeaPort acquisition processes / best practices
SeaPort portal enhancement opportunities
Current issues & trends in the service contracting arena
13. Command Ombudsman Process Each SeaPort-e Command appoints an overarching Command Coordinator to monitor & oversee performance by the various ordering activities eligible within the contract
Command Coordinators track & assist in addressing issues pertaining to extent of competition, small business performance, etc.
Each SeaPort-e Command has also appointed an Ombudsman to review complaints from contractors & to ensure that all contractors are afforded a fair opportunity to be considered
Contractors are instructed to first contact the 1102/PCO for issue resolution. If the issue is not able to be resolved, the issue would then be elevated to the cognizant local Activity / Command Ombudsman. Contractors should not escalate issues directly to the Overarching Program Ombudsman until these channels have been exhausted
The list of each Activity/Commands Ombudsman is published within the SeaPort portal under the Help menu
14. New & Upcoming Features Advanced Planning Module
SeaPort is developing additional tools to streamline the advance notice process to facilitate earlier notification to industry of upcoming requirements
Event Creation Reminders
Reminder notifications are now being sent if an issuing activity locks a solicitation, but forgets to create the corresponding Vendor Portal Event for contractor notification & access
Enhanced Vendor Award Report
Currently working to expand upon the information made available in the publicly available award report, to include information such as approximate contract end date, issuing activity, & hyperlink access to original solicitation package
15. Enhanced Vendor Award Report
16. Lessons Learned Incorporation of Set-Aside opportunity has been critical to achieving Small Business goals
Competitive aspects of procurements must be actively managed
Transition towards a Single Process is being embraced by both Government and Industry stakeholders
Improved use of business intelligence tools at the programs disposal to manage toward program objectives
17. Current Challenges Improving extent & quality of competition
Reducing cycle time
Expanding & formalizing approach toward performance-based service contracting efforts
Incentivizing large businesses to sub-contract with small businesses
Identifying opportunities for & incorporating LEAN / Six Sigma methodologies
18. SeaPort Strategy
19.
Questions
WWW.SEAPORT.NAVY.MIL
20.
Backup Slides
WWW.SEAPORT.NAVY.MIL
21. Rolling Admissions Status A clause in the SeaPort-e Multiple Award Contracts allows for the award of additional prime contracts
SeaPort-e Rolling Admissions procurements are conducted by NSWC Dahlgren
Contractors interested in becoming Prime MAC holders in SeaPort-e have the opportunity to submit proposals during periodic Rolling Admissions procurements
300+ new contracts for a recently conducted Rolling Admissions procurement (N00178-07-R-4000) were awarded on 23 May 2007
Future Rolling Admissions procurements will be announced via FBO & via the SeaPort website:
http://www.seaport.navy.mil/
22. 22 Functional SOW Areas Research and Development Support
Engineering, System Engineering and Process Engineering support
Modeling, Simulation, Stimulation, and Analysis Support
Prototyping, Pre-Production, Model-Making, and Fabrication Support
System Design Documentation and Technical Data Support
Software Engineering, Development, Programming, and Network Support
Reliability, Maintainability, and Availability (RM&A) Support
Human Factors, Performance, and Usability Engineering Support
System Safety Engineering Support
Configuration Management (CM) Support
Quality Assurance (QA) Support
Information System (IS) Development, Information Assurance (IA), and Information Technology (IT) Support
Inactivation and Disposal Support
Interoperability, Test and Evaluation, Trials Support
Measurement Facilities, Range, and Instrumentation Support
Logistics Support
Supply and Provisioning Support
Training Support
In-Service Engineering, Fleet Introduction, Installation and Checkout Support
Program Support
Functional and Administrative Support
Public Affairs and Multimedia Support