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Oracle Release 11i Projects vs. Grants

Dive into the distinct features of Oracle Projects and Grants, including revenue generation, budgeting, fund tracking, and seamless organization setup. Explore functional differences, cost schedules, billing processes, and more.

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Oracle Release 11i Projects vs. Grants

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  1. Oracle Release 11iProjects vs. Grants By Randy Krause & William Loumeau

  2. Projects Overview • Carved out repository • Independently configured • Independent of GL calendar • Revenue/Billing generation • CIP • Budgeting • Seamless organizations • Seamless currencies

  3. Grants Overview • Carved out repository • Independently configured • Independent of GL calendar • Revenue/Billing generation • CIP • Budgeting • Tracks funds as checkbook(s) • One to many • Many to one

  4. What’s Common • Carved out repository • Independently configured • Independent of GL calendar • Revenue*/Billing generation • CIP* • Budgeting* • Projects setup*

  5. Functional Differences • Supported • Not Supported

  6. Projects Transaction Controls Inclusive / Exclusive Billable / Capitalizable Grants Allowed Cost Schedules Expenditure Types Limit Maximum Amount Allowed Costs

  7. Projects Grants Automatically distribute costs across multiple awards Predefined funding pattern Award Distributions

  8. Projects Project Status Inquiry (PSI) Raw Cost Grants Award Status Inquiry (ASI) & PSI Burdened Cost Award Status Inquiry

  9. Projects Predefined Cost-to-Cost Revenue Cost-to-Cost Invoicing Percent Complete Revenue Percent Complete Invoicing Assign at Project or Top Task Create user-defined Grants One extension predefined for Grants Cannot modify Cannot create user-defined extension Billing Extensions

  10. Projects Create Bill Rate Schedules for invoicing Fixed Rate / Percent Markup Grants Reimbursement according to allowable expenditures vs. profits Bill Rate Schedules

  11. Projects Can reclassify expenditures from one project to another as in the case of a service center Grants Expenditures are closely defined Overhead rates may be allowed Borrowed and Lent Cross-charge

  12. Projects Cost Budget Quantity Raw Cost Burdened Cost Revenue Budget Quantity Revenue Multiple Budgets Predefined Approved / Forecast Grants Cost Budget Only Burdened Cost Entered against Award/Project BEM and BC must be compatible for Funds Checking Budgeting

  13. Projects Grants Burden Client Extension

  14. Projects Can be on same expenditure item or on a separate expenditure item Grants Must be separate expenditure item Burden Cost

  15. Projects Grants Burden Limits

  16. Projects Capital Capitalizable Contract Billable Indirect Grants Capital Indirect Sponsored Non-Sponsored Sponsored projects accrue revenue and bill funding source by award. Contract Projects

  17. Projects Grants Encumbrance Batches

  18. Projects Predefined Bonus Cost-to-Cost Revenue Fee Invoice Reduction Manual Milestone Payment Prebill Retainer Surcharge Write-Off User-defined Grants Predefined Only Award Billing Manual Event Types

  19. Projects Contract Projects funded by Customer Agreements Grants Sponsored Projects funded by Awards Funding

  20. Projects Not supported Grants Featured in Grants Verify funds available in budget Enabled by Budgetary Control and Encumbrance Type Funds Check

  21. Projects Not supported in Projects Grants Standard Reports SF 269 SF 270 SF 272 SF 1034 SF 1035 Government Reports

  22. Projects Versatile and flexible With or without documents (J/E’s only) Grants Not Supported InterProject and InterCompany Billing

  23. Projects Awards not supported in Projects Grants Automatic Billing Extension Run Generate Draft Revenue and Invoice processes by Award Invoice and Revenue for Capital and Indirect Projects Through Award

  24. Projects One Agreement funding multiple Projects Multiple Agreements funding one Project Grants One Award funding multiple Projects Multiple Awards funding one Project Multi-funding

  25. Projects Extremely versatile and flexible Grants Not available Project Allocations

  26. Projects Standard PSI columns based on Raw Costs Grants PSI columns modified to reflect Burdened Costs Project Status Inquiry

  27. Projects Standard validation Start/End Date Status Chargeable Task Transaction Controls Extension validation Grants ? Bug 2095902 for clarification Transaction Control Extension

  28. Projects Contract Projects Grants Not Supported User-defined Revenue Budgets

  29. Projects No imposed limitations Grants Names must begin with “GMSA” Limited Options (unchecked) Raw Cost GL Accounted Import Burdened Amounts Import MRC Amounts Process Cross Charge User-defined Transaction Sources

  30. Questions & Answers

  31. Contact Information Randy Krause William Loumeau Email:rkrause@astcorporation.com wloumeau@astcorporation.com

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