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Preventive vigilance

Preventive vigilance. Multiple frauds are happenings in POs Various modus operandi is being adopted Basic reason for frauds Non observance of Rules & Procedures Lack of supervision Laxity supervisory and inspectorial officials Lack of regular checks/visits/inspections

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Preventive vigilance

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  1. Preventive vigilance • Multiple frauds are happenings in POs • Various modus operandi is being adopted • Basic reason for frauds • Non observance of Rules & Procedures • Lack of supervision • Laxity supervisory and inspectorial officials • Lack of regular checks/visits/inspections • Non-updation of records in the AO/HOs • Non authentication of outsiders work

  2. Classification • SB schemes related frauds • Mail delivery operations related frauds • Remittance related frauds • Frauds can be prevented • by remaining vigilant • By ensuring that BOs are following rules & Procedures Scrupulously

  3. Savings Bank Schemes related….. • Verify the passbook with the passed warrant of payment [for closure of account] returned by AO • Ensure the cancellation of • the first page • all the unused pages of the passbook --in red ink or by means of rubber stamp by AO • Check if, the depositor’s signature is obtained in the acquitanceportion of passed warrant before closure intentionally. • If So, contact depositor and enquire • Whether he has received the closure amount or not ? • On what date? • Rule 44 of POSB Manual Volume I

  4. When the PB is received from AO after entry of interest Check the • date stamp impression of the AO • Initials of the SPM • against the entry of interest. • Check if, • particular account number is repeatedly being shown under Liability • The amount received for withdrawal has been often returned by the BPM • This will help avoid • temporary embezzlement of Govt money • Cash Demand to AO • stoppage of excess By showing cash in the BO itself. Bogus liability • Rule 76[b] of POSB Manual Volume I

  5. Check -Unclear date stamp impressions -Date stamp impressions with corrections • Should be viewed seriously • Check any lapsed warrant of payment at BO • While verifying high value withdrawal memo, the mail overseer should • Contact the depositor • Obtain and see the entry of withdrawal in the pass book • get the signature of depositor on the memorandum in token of having contacted the depositor who admits his withdrawal • Prepare a list of illiterate depositors and to obtain PBs for verification from them When does the warrant become lapsed?

  6. cent percent/past work verification • On Completion of cent percent verification, • the amount of fraud will be arrived • the disciplinary proceeding can be initiated • punishment will be awarded as early as possible. • The loss to the Govt. will be recovered • Avoid delay in completion of cent percent verification work • Delay will set a bad precedence • It may embolden GDS to commit frauds • It leads to many administrative hassles continuation of suspension, put off duty etc • May lead to costly court cases • Quick completion of cent percent verification will avoid you being identified as a subsidiary offender.

  7. Remittance related………. • Always attend the BO before its opening • Contact the payees without help of the BPM/GDSs of the BO • Contact as many illiterate payees as possible • Ensure that payees of all the villages (in BO jurisdiction) are covered in the visits • Check if GDSMD has received the MO amount from the BPM under acquittance in the BO journal

  8. Mails related……. • Maintain liaison with Prominent citizens of the fixed & unfixed villages • This will help in ascertaining • Delivery efficiency • Correct payment of MOs • Timely opening & closing of the office • Punctual clearance of the LBs • Ensure that GDS obtains sign from prominent citizens in Visit Book • Make as many surprise visits as possible

  9. Verify • Genuineness of remarks on the articles • if intimation is served for deposit articles • if the date stamp has been impressed clearly • Condition of articles in deposit • any articles is kept beyond 7/14 days • Details of demurrage fee collected

  10. Contd/- • Verify the MOs paid by BPM personally across the counter • Contact payees of MOs which are paid at window • Check vigilantly if more MOs are shown in red ink in the BO journal. • check , in BO slip or in the Regd/Parcel List -the date of delivery of the VP articles -the date of despatch of the VP receipts

  11. Miscellaneous issues……. • Check the BPM’s supervision on the work of GDSMD • Check if, the BPM is maintaining the BO account • Aware of the financial status/general behavior of the BPMs/GDS MCs/GDS MDs under his jurisdiction. • Make confidential enquiries about them often • Do not approach your subordinates with any personal obligations Can you list out the BPM’s supervisory duties on GDSMD/MC?

  12. Contd/- • Observe if any BPM is there without taking any kind of leave for one year or more • Check up any records have been kept beyond its preservation period unnecessarily • Check all the monthly schedules presented by the agents since last inspection/Visit • Check if multiple/additional receipt books, or Journals are used by the BPM • Observe if there is any abnormal change in monthly total receipts/payments of BO account from last visit/inspection Rule No 9,133 of BO Rules

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