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ACCESS for ELLs® Rosters

ACCESS for ELLs® Rosters. December 2012 Chris Williams. ACCESS for ELLs® Rosters. Student Data Review and Reporting Application (SDRR) is open for any roster changes. If districts make demographic changes to the SDRR roster, then the district must also make the change in IC.

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ACCESS for ELLs® Rosters

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  1. ACCESS for ELLs® Rosters December 2012 Chris Williams

  2. ACCESS for ELLs® Rosters • Student Data Review and Reporting Application (SDRR) is open for any roster changes. • If districts make demographic changes to the SDRR roster, then the district must also make the change in IC. • OAA will pull files in IC about EL enrollment in the districts on January 2, 28 and February 4. EL counts need to be accurate.

  3. ACCESS for ELLs® Rosters • Must reflect student enrollment during the ACCESS testing window and verify in SDRR that the student was tested • All EL students tested and enrolled in the district need to be on the roster • No RFEP, IFEP or exited LEP should be on the roster • Exit criteria is a 5.0 on a Tier B or C and 4.0 or higher Literacy Composite Proficiency Level • No longer ELLs- placed on 2 year monitoring status - no testing with ACCESS for ELLs®

  4. Rosters • Any new student enrolling in the district after the additional ordering date-January 25- should be tested if materials are available and time permits. If student was not tested, the district will need to annotate on the roster that the W-APT was administered and the reason student did not get tested. W-APT scores need to be entered into IC. • SDRR opened on December 10 and will close on March 4. Districts will make annotations and fill out exemptions.

  5. Rosters • If a student moves prior to the testing window, delete the student from the ACCESS roster. • If the student was deleted and re-enrolls in your district just go to the deleted file (trash can icon at the bottom of the student listing) and put the student back on your roster. • If students move into your district during the ACCESS testing window, verify with the previous district if the student has been tested and add the student to your roster. • Districts should not re-test students or test students before the testing window starts. • If a student is tested twice, the first district who completed testing will receive that student’s scores; the other scores will not be counted.

  6. Rosters • If a student moves out of state during the testing window and has not completed testing orif a student moves and the district applied the label already to the test booklet • Write DO NOT SCORE with a black permanent marker on the front of the student’s test booklet • Put the test booklets behind the Non-Scorable Header Form • Mark under exemptions moved out of state on the ACCESS roster in SDRR • Do not send back to MetriTech any blank test booklets to be scored

  7. https://oaa-adc.education.ky.gov Welcome Page

  8. Roster Login Panel https://oaa-adc.education.ky.gov

  9. Main or Home Page

  10. Navigation Panel

  11. Be careful when selecting tested and acct. school • Change demographic information directly on the screen by double-clicking on the item to be changed • Change accountability information by double-clicking on the accountable school and giving details on the pop-up screen • Opening a ticket using the card icon is no longer necessary

  12. Hover over with your mouse to see what accom. mean

  13. Annotations Documenting what happens during testing

  14. Exemptions for ACCESS • Medical- fill out the form in SDRR under exemptions, keep hard copy on file, mark on the roster yes under the exemption field and do not send back a test booklet • Extraordinary Circumstances- fill out the form in SDRR under exemptions, keep hard copy on file, mark on the roster yes under the exemption field and do not send back a test booklet • Deaf and Hard of Hearing- bubble in listening and speaking under special education in the do not score section on the ACCESS test booklet. The students are still required to take the reading and writing sections of the ACCESS test

  15. Main or Home Page

  16. Ticket Notifications • To DAC via e-mail each morning • In Message Center Toolbox on the Home or Main page in SDRR

  17. Toolbox: Messaging

  18. Toolbox: Transfers Transfers will be blank until changes are made

  19. Ticket Listing TK Info: Hovering will display Ticket History.

  20. Filtering Tickets New Filter! Denied Ticket(s) • All Tickets (Default) • Open Tickets • New Ticket • In Progress • User Updated • Pending Review • Review Complete • User Closed Ticket(s) • Auto Approved Ticket(s)

  21. Update or Close a Ticket Click on Red X to Close a Ticket

  22. Pending Ticket Update Screen

  23. Contact Information Chris Williams Office of Assessment and Accountability Division of Support and Research Chris.williams@education.ky.gov (502) 564-4394

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