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Challenges To Maintaining Sustainability And Needs For Effective Expansion

Challenges To Maintaining Sustainability And Needs For Effective Expansion. Presentation Outline. Pakistan: An Overview Why Foreign Aid? DAD Pakistan: A Background DAD as a Viable AIMS Country Experience Challenges A Way Forward. Pakistan: An Overview. Location: South Asia

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Challenges To Maintaining Sustainability And Needs For Effective Expansion

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  1. Challenges To Maintaining Sustainability And Needs For Effective Expansion DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  2. Presentation Outline • Pakistan: An Overview • Why Foreign Aid? • DAD Pakistan: A Background • DAD as a Viable AIMS • Country Experience • Challenges • A Way Forward DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  3. Pakistan: An Overview • Location: South Asia • Area: 800,000 square km • Population 170 Million • Economy • GDP US$ 166.5 Billion • Per Capita Income US$ 1046 • Foreign Assistance US$ 4-5 Billion (P/A) DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  4. Why Foreign Aid? • Low Tax to GDP ratio: • Narrow Tax base • Mismatch in sectoral revenues and their proportionate share in GDP • Resource gap in budget • Commitment to MDG • Low GDP growth rate/ Savings Significant Share of Foreign Assistance in Budget DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  5. DAD Pakistan: Background • Huge growth in the volume of assistance after the 2005 earthquake led to increased coordination challenge • Signatory to Paris Declaration 2005 • Ownership from development partners • Set-up of DAD with UNDP support in March 2006 to track earthquake assistance • Decision by EAD in early 2007 to use DAD for tracking of all foreign assistance DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  6. DAD as a Viable AIMS • An on-line System • Development Partners as Custodians of Data • Customized/ Country Specific Data Structure • Source of Knowledge Sharing Regarding best Practices in Aid Management DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  7. Country Experience DAD Pakistan is fully operational (tracks 1,349 projects) Institutionalized Mechanism for Data Entry & ValidationEstablished Over 130 Focal Persons from bilateral and multilateral agencies trained More than 25 EAD Section Officers trained SOP for data entry & validation prepared IT Training to EAD Computer Centre Staff provided DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  8. Country Experience (Cont..) • Analytical reports: • Earthquake Assistance Report • Draft Annual Development Assistance Report for 2006. • Discussion paper titled ‘Fragmentation & Proliferation in the Delivery of Foreign Assistance to Pakistan’ • Short analytical reports provided to different organizations (sectoral, geographic and donor profiles) • GoP supported in other aid effectiveness issues (Paris Declaration Survey, Draft Aid Policy, PDF, Accra HLF, Jordan AE Forum, etc.) • Reallocation of database & application server from Bangkok to Islamabad ISP. DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  9. Division of Work • EAD • Maintaining the DAD application • Managing the data exchange process • Disseminating of analytical reports • Development Partners • Entering and updating data regularly DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  10. Data Entry and Validation Process • Who • Funding Agency • Leading Agency in case of Co-Funded Projects • EAD for donors with limited capacity • How • Online Data entry in DAD • New project should be entered when signed • Avoid double entry by checking pre-existence of project in DAD • Who • Principal responsibility of (lead) Funding Agency • EAD for donors with limited capacity • How • By editing projects in DAD • Frequency • Whenever a change happens or at least quarterly. • Who • EAD • How • Produce monthly reports • Compare DAD data with internal records • Contact donors if data is inconsistent or not updated regularly • Implement bi-annual data review • Who • EAD/ Funding Agencies • How • EAD produces and disseminates reports to inform: • GoP decision making • Donors decision making • Resource mobilization and allocation DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  11. DAD Pakistan: Challenges DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  12. 1. Software Issues • Designed as an Earthquake Related AIMS • Lack of Flexibility to Continuously adapt to the needs of the Government • Connectivity Problems Experienced by some Development Partners • On-line Regular Data Validation is Missing DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  13. 2. Data Quality Issues • Reluctance of some Development Partners to enter & update Data • Incomplete/ Insufficient Disaggregated Data • Under-utilization of Certain DAD Features and Elements, e.g. Results Tracking DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  14. 3. Operational Issues • Difficulties within EAD to Adjust Business Processes • EAD’s Capacity Issues • Implementing Partners not in the Loop • Uncertainty among a few Stakeholders about the Roles and Responsibilities regarding the Data Entry Process DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  15. Way Forward to Ensure Sustainability DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  16. Strategy Three Pronged Strategy: • Expansion of DAD Software as per New Requirements • Hot Pursuit Policy for Better Data Quality • DAD Sustainability Strategy DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  17. Expansion of DAD Software as per New Requirements • Need Assessment & Consensus Building with all Stakeholders • Draft list of Requirements for DAD Enhancement circulated among all Stakeholders for review • Stakeholders Workshop for Consensus Building • Revision of Contract with Synergy International for three players DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  18. Draft DAD Enhancement Requirements Capturing Planned Assistance Information and its linkage with Project Application Sharing of data entry responsibility with Implementing Partners New requirements in face of Emerging Aid Environment (e.g.: Flash Appeal Number for IDPs Projects, Capturing Tokyo Pledges in DAD) Enhanced reporting module Enhanced information searching mechanism New requirements for DAD Administration Center. DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  19. 2. Hot Pursuit Policy for Better Data Quality • Integration of DAD within EAD’s Aid Management Structure • Mandatory Bi-annual Data up-dation Exercise • Stepwise preferential milestones for portfolio reflection in DAD DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  20. Economics Affairs Division DAD Team WB/ IDB Wing Aid Coordination Officer I PC Wing Aid Coordination Officer II Aid Analyst EC Wing UN/ China Wing Aid Coordination Officer III Database Manager ADB/ Japan Wing Aid Coordination Officer IV 2. Hot Pursuit Policy for Better Data Quality: a. INTEGRATION OF DAD WITHIN EAD’S AID MANAGEMENT STRUCTURE Implementing Partners DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  21. 2. Hot Pursuit Policy for Better Data Quality: b. Mandatory Bi-annual Data updation Exercise Generate DAD Reports regarding Respective Portfolio/s of each Donor Descriptive Data Completeness Check Report Financial Data Completeness Check Report Data Accuracy Check Report Send the above three DAD Reports along with a Cover Letter to the Section Officer for Data Exchange Focal Person/s Receive Signed Reports and File them Take DAD Backup on the Cut-Off Date for Reporting Aid Coordination Officers EAD Section Officers DAD Focal Persons Receive the above three DAD Reports along with a Cover Letter & send them to Data Exchange Focal Person/s Receive the above three DAD Reports along with a Cover Letter to the Data Exchange Focal Person/s Update/ Validate Reports Sign Reports and Send them back to the EAD DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  22. 2. Hot Pursuit Policy for Better Data Quality: c. STEP WISE PREFERENCIAL MILESTONES FOR PORTFOLIO REFLECTION IN DAD 4. Paris Declaration Indicators • 3. Key Indicators (Part B) • a. Expected Outputs • b. KPIs • c. Factors Causing Delay • d. # of Beneficiaries/ HH • e. Thematic Markers 5. Notes & Attachments 6. Project History 1. Project Details 2. Project Funding 3. Key Indicators (Part A) a. Sector b. Sub-Sector c. Province d. District e. Tehsil/ Taluka Stage IV Stage III Stage II Stage I DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  23. DAD Sustainability Strategy DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  24. DAD Sustainability Strategy • Formalizing the Standards: • Standard Operating Procedures for Data Entry • User Manuals • Provision of Trainings • Set-up of DAD Help Desk • Development of an Offline Data Entry Module DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

  25. Any Questions/ Comments DAD Community of Practice1st Global Conference, October 5-9, 2009Yerevan, Armenia

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