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Introducing Record Management in Government

Introducing Record Management in Government. Management of Records In Government. Prompt tracking of Govt. records is key to successful implementation of RTI Act, as- Citizens to be supplied information within 30 days of receipt of applications.

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Introducing Record Management in Government

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  1. Introducing Record Management in Government

  2. Management of Records In Government. Prompt tracking of Govt. records is key to successful implementation of RTI Act, as- Citizens to be supplied information within 30 days of receipt of applications. Failure to supply information within statutory period amounts information refused. Information not traceable/not supplied results serious action including imposition of penalty.

  3. Situation all over the country after RTI Act. • Delay in locating files results supply of large documents free of cost u/s7(6), causing loss of govt. revenue. • Wastage of man hour searching for files. • Officials tracing files, lose focus on priority initiatives. • Haphazard approach in searching files further disorganize arrangement of records.

  4. Record Management Information System(RMIS) • TIC now develops a new RMIS with technical support from NIC. • Arrangement of records in Record Room has been modernized. • TIC is ready to help govt. departments to introduce RMIS.

  5. System Requires • Giving each file its physical address to be recorded on it. • Once for all arrangement of all files according to address. • Recording information of each file on a designed page, like • File No. • Subject • File Location Address • Page No. • Other Information, if possible/if required • A Record officer to remain in charge of Record Room.

  6. Page For recording data

  7. A Record Room

  8. For Locating the Desired File.

  9. Search engine locating desired file. Biswajit roy Biswajit roy

  10. File details appear on screen as recorded..

  11. Arranging Current Files • Similar System to arrange current files. • Individual Officials to record address & arrange files handled /under their custody(an onetime exercise). • System displays details about custodians of each file to protect SPIOs from facing penalty. • Work in office enjoyable, being an organized environment.

  12. The Office looks…

  13. Record Room of TIC

  14. Thank You

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