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Efficient Record Management System for Government Departments Under RTI Act Implementation

Effective record management is crucial for the timely implementation of the RTI Act, ensuring citizens receive information within 30 days. Delays in locating files can lead to penalties and lost government revenue. The new Record Management Information System (RMIS), developed with NIC support, streamlines records organization and accountability. Each file will have a physical address recorded, promoting efficiency and reducing waste. Officials can focus on priority tasks while enjoying a more organized work environment. TIC is ready to assist government departments in adopting this modern system.

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Efficient Record Management System for Government Departments Under RTI Act Implementation

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  1. Introducing Record Management in Government

  2. Management of Records In Government. Prompt tracking of Govt. records is key to successful implementation of RTI Act, as- Citizens to be supplied information within 30 days of receipt of applications. Failure to supply information within statutory period amounts information refused. Information not traceable/not supplied results serious action including imposition of penalty.

  3. Situation all over the country after RTI Act. • Delay in locating files results supply of large documents free of cost u/s7(6), causing loss of govt. revenue. • Wastage of man hour searching for files. • Officials tracing files, lose focus on priority initiatives. • Haphazard approach in searching files further disorganize arrangement of records.

  4. Record Management Information System(RMIS) • TIC now develops a new RMIS with technical support from NIC. • Arrangement of records in Record Room has been modernized. • TIC is ready to help govt. departments to introduce RMIS.

  5. System Requires • Giving each file its physical address to be recorded on it. • Once for all arrangement of all files according to address. • Recording information of each file on a designed page, like • File No. • Subject • File Location Address • Page No. • Other Information, if possible/if required • A Record officer to remain in charge of Record Room.

  6. Page For recording data

  7. A Record Room

  8. For Locating the Desired File.

  9. Search engine locating desired file. Biswajit roy Biswajit roy

  10. File details appear on screen as recorded..

  11. Arranging Current Files • Similar System to arrange current files. • Individual Officials to record address & arrange files handled /under their custody(an onetime exercise). • System displays details about custodians of each file to protect SPIOs from facing penalty. • Work in office enjoyable, being an organized environment.

  12. The Office looks…

  13. Record Room of TIC

  14. Thank You

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