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2012 Conclave Ceremonies

2012 Conclave Ceremonies. Chairman: Joshua D. Cook Team: Taylor Clark, Ben Pomy and Shawn Barnes. . Over-view of Rules. Teams MUST register for evaluations/competitions upon arrival Friday night. If a team fails to register, they will not be allowed to participate.

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2012 Conclave Ceremonies

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  1. 2012 Conclave Ceremonies Chairman: Joshua D. Cook Team: Taylor Clark, Ben Pomy and Shawn Barnes.

  2. Over-view of Rules • Teams MUST register for evaluations/competitions upon arrival Friday night. If a team fails to register, they will not be allowed to participate. • Evaluations will be available for ALL ceremonies, and will be scored as per the guidelines set out in the Ceremonies booklet (Which I will email to all Lodge Chiefs and Section officers. If you would like to see a close example you can see me after the meeting.) • Competitions will be offered in addition to Evaluations in the Pre-Ordeal and Vigil Ceremonies, and are OPTIONAL. • Competitions will be scored from a video tape of the ceremony at a later time by a different set of judges. They will be scored 1st, 2nd, and 3rd, place in each ceremony. • Participation permitting, competitions may be added to the remainder of the ceremonies. In that case, the only medal will be given for the 1st place team in each ceremony. Certificates will be given for 2nd and 3rd place. • The Best Overall Lodge Ceremony Trophy will be awarded as per the scoring guidelines set out in Ceremony Booklet.

  3. Judges • Evaluators • Each Lodge needs to provide 4 evaluators • These should be adults who are knowledgeable about ceremonies (i.e. ceremony team adviser, past participant etc.) • Judges • The judges will be picked from the list of evaluators given by each lodge. • Training • Evaluator/Judge training will take place in the first training block on Saturday morning. This training is invitation-only for those evaluators and judges provided beforehand by each lodge. • I need to meet with each Lodge Chief after the meeting to discuss providing evaluators.

  4. Budget • Ceremonies Staff Patches • 100 @ $2.00 (approx.) = $200 • Ceremony Competition Medals • Option 1 • 15 @ $13 (approx. + shipping and ribbons) = ~$150 • Printing Materials • $50 (covers copying fees, etc) • Office Supplies • $50 (covers ink, paper, DVD’s, etc) • Training Materials • $50 (covers flip-charts, markers, props, etc).

  5. Budget (cont’d) • Total budget • $500. • Explanation • This estimation is on the high side. This is to provide a buffer on increased shipping costs, rendering fees, ink prices, copying fees, etc. Also, seeing as last year we estimated $750 and spent only $254, my team and I feel that this is a safe and fair number.

  6. Needs From Host Lodge • Registration: one table, with four chairs, in the main registration area on Friday night • One table and 5 chairs at each ceremony site. These are for evaluators • A building/shelter which can be used for a ceremonies office. Needs to have access to electricity. This is essential • A map of your camp, with marked areas of ceremony sites and training sites. • Two radios in case someone needs to find me ASAP while I’m walking around, or if I need something for one of my sites. This could make it easier to get required things. • One digital video camera per site. (Maybe not section)

  7. Questions, Comments, Concerns? • If you have any questions please come see me after the meeting. • Please write this down: • Josh Cook • Phone: (865)-438-0860 • Email: Col.cook@yahoo.com • If you think of anything after the meeting, please feel free to call, text, or email me.

  8. In the Word of the Great Piggy… “That’s All Folks!”

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