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IV. Reimbursements

IV. Reimbursements. Claim for Reimbursement. To receive reimbursement Sponsors must submit claims to the State agency. Claims for reimbursement must report information in accordance with the financial management system established by the State. Rates. Free rate Supper $ 2.98 Snack $ 0.82

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IV. Reimbursements

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  1. IV. Reimbursements

  2. Claim for Reimbursement • To receive reimbursement Sponsors must submit claims to the State agency. • Claims for reimbursement must report information in accordance with the financial management system established by the State .

  3. Rates • Free rate • Supper $2.98 • Snack $0.82 • Formula = number of meals or snacks served times the established free rate of meals or snacks • Point-of-service meal counts are not required, but records of the number of meals served must be kept Page 36

  4. Claim process • Sponsors must submit claims for reimbursement each month • A claim must also be submitted when a sponsor operates more than one CNP program in one month • Submit each site data sheet • Then combine claims

  5. Claim process continued • Sponsored sites submit claims to their sponsor. • Sponsor checks each facility’s meal count for accuracy. • Edit checks must verify that each facility has been approved to serve meals claimed and compare number of children at each center, multiplied by the number of days on which the center is approved to serve meals, to the total number of meals claimed by the center for that month.

  6. Site Data Sheets = Claim • Must be filed electronically • Must be received within 20 calendar days of the last day of the month • One reminder email will be sent. This reminder is emailed on the 12th day after the month ends • State agency is not obligated to pay claims submitted after the deadline • One Time Exception (OTE) is available only once every thirty-six months and may or may not be granted

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