Long Beach City College Department Head Academy PeopleSoft Training

1. Long Beach City CollegeDepartment Head AcademyPeopleSoft Training Presented by Academic Services, Human Resources, & Instructional and Informational Technology Services February 16, 2012

2. Instructional Technology Development CenterSupports the Faculty Self Service functions of PeopleSoft.

3. Instructional Technology Development Center • We can help you with: • Accessing and Printing Class Rosters • (Enrolled, Dropped, Waitlist, Permission Numbers) • Creating a Blank Excel Rollbook • E-Mailing Students • Reporting NS, NA or W • Entering Grades • General Troubleshooting

4. Instructional Technology Development Center • Phone support: Call the IITS Help Desk at 562-938-4357 • E-Mail: helpdesk@lbcc.edu • In Person: ITDC Locations: • LAC -- L-142, enter through the back of the L-Building • General Hours: Mon-Thurs 8-7, Friday 8-5 • PCC -- LL-124, enter through the lobby of the LL-Building. • Technologists available Mon-Thurs mornings.

5. Instructional Technology Development Center • Extensive Tutorials and Help Files are available on the Web: • LBCC Homepage > Faculty and Staff Link (http://www.lbcc.edu/facultystaff.cfm) > PeopleSoft Help Button (blue outline) • http://www.lbcc.edu/peoplesoft/peoplesofthelp/instructorhelp9/ • Itdc.lbcc.edu

6. Human Resources • Faculty Service Load Agreement • Access • How to Run FSLA • Workload Impact

7. Faculty Service Load Agreement • Accessto run the Faculty Service Load Agreement should be available for all Department Heads. • Please check access at earliest opportunity • Login to PeopleSoft • Follow path: Main Menu > Long Beach City College > Human Resources > Load Bank > Faculty Service Load Agreement • (If access is not provided, please contact Diane Bangs at dbangs@lbcc.eduor ext4372)

8. Faculty Service Load Agreement • How to Run FSLA • Enter Run Control ID, Click <Enter>

9. Faculty Service Load Agreement • Institution = LBCCD • Career = UGRD • Choose Term • Enter Employee ID, Academic Organization, or Subject • Click Run

10. Faculty Service Load Agreement • Ensure “Load Report” is Selected • Click OK

11. Faculty Service Load Agreement • Click “Process Monitor”

12. Faculty Service Load Agreement • Click “Refresh” until Run Status = “Success”, and Distribution Status = “Posted” • Click on “Details”

13. Faculty Service Load Agreement • Click “View Log/Trace”

14. Faculty Service Load Agreement • Click the “…PDF” file (You’ll need to login to another security screen, a formality – then close that extra window)

15. Faculty Service Load Agreement • You’ll need to login to another security screen, a formality…

16. Faculty Service Load Agreement • After logging in to another security screen –close the extra window.

17. Faculty Service Load Agreement • Click the “…PDF” file again.

18. Faculty Service Load Agreement • A PDF report is the result, this can be printed or saved as required.

19. Faculty Service Load Agreement • FSLA’s impact on workload • No major additional workload expected • The ease and convenience of the electronic workflow / process approval should lessen any additional actions. • Revisions of the FSLA’s will be automatically generated. • All required approvals will be accessible through Faculty Self Service. • Accessibility will be limited by security associated to users account. • For the electronic workflow/process approval, you should only see those FSLA’s requiring your attention.

20. Faculty Service Load Agreement Guide

21. Faculty Service Load Agreement Guide

22. Faculty Service Load Agreement Guide

23. Faculty Service Load Agreement Guide

24. Office Hours • Search for a Facility • Student Enrollment History • Student Enrollment by Term • Class Enrollment & Summary • Student Email Access & Usage • Class Address Label • Class Contact Information Academic Services

25. Office Hours • Office Hours will not be locked after two weeks of each term • Office Hours will be 5:00 a.m. To 10:00 p.m. • More options : Department head, Librarian, Counseling, and Non-classroom assignment • Phone numbers and cell-phone numbers will carry to the next term • Print Office Hours (no faculty id)

26. Office Hours

27. Search for a Facility • Path > Main Menu > Curriculum Management > Facility and Event Information • Search for a Facility • Class Facility Usage

28. Search for a Facility

30. Class Facility Usage

31. Class Facility Usage

32. Facility Use by Term

33. Facility Use by Term

34. Records and Enrollment

35. Enrollment & Class Summary

36. Student Enrollment History

37. Student Enrollment by Term

38. Student Enrollment by Term

39. Class Enrollment

40. Class Enrollment

41. Class Enrollment & Summary

42. Class Enrollment & Summary

43. Class Enrollment & Summary

44. Student Email Address

45. Student Email Phone by Class

46. Class Address Label

47. Class Address Label • John Doe Jan Smith • Address Address • City, State, Zip Code City, State, Zip Code

48. Class Contact Information

49. Class Contact Information

50. Long Beach City CollegeDepartment Head AcademyPeopleSoft Training Thank you for attending. Any questions?