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Privacy Issues and Policies

Privacy Issues and Policies. ORCID Outreach Meeting, Cambridge, MA May 17, 2012 Bernie Rous ACM Director of Publications ORCID Board of Directors. OUTLINE. ORCID Principles: Openness/Privacy ORCID as Registry/Profiling System ORCID Record Elements International Privacy Regulations

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Privacy Issues and Policies

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  1. Privacy Issues and Policies ORCID Outreach Meeting, Cambridge, MA May 17, 2012 Bernie Rous ACM Director of Publications ORCID Board of Directors

  2. OUTLINE • ORCID Principles: Openness/Privacy • ORCID as Registry/Profiling System • ORCID Record Elements • International Privacy Regulations • User Settings for Managing ORCID Record • ORCID Policy

  3. ORCID PRINCIPLES:Openness and Privacy • Principle #6: Researchers will control the defined privacy settings of their own ORCID profile data. • Principle #7: All profile data contributed to ORCID by researchers or claimed by them will be available in standard formats for free download (subject to the researchers' own privacy settings) that is updated once a year and released under the CC0 waiver.

  4. ORCID IS A REGISTRY AND RECORD • ORCID As Registry System • Generate and maintain unique IDs for researchers and scholars • Proliferate ORCIDs in scholarly systems • Enable linking of data sets related to research activities • Stimulate third party applications • ORCID as Record System • Reduce form-filling burden for individuals • Enable auto-updates for a variety of digital assets • Improve data accuracy and completeness

  5. ORCID RECORD ELEMENTS • Focus is on professional data • Name • Email • Organizational affiliation(s) • Digital assets: Publications, patents, grants, employment • Other IDs (LDAP, VIVO, etc.)

  6. DATA PRIVACY • Publicly available data has different privacy constraints when aggregated into a published collection like an ORCID Profile • Constraints are both legal and cultural. • ORCID is concerned with both.

  7. PRIVACY REGULATIONS • US • Evolving law and expectations with patchwork of laws and regulations. • EU Data Protection Directive 1995 • Implemented in different laws by 27 countries • Requires researcher opt-in • Vis-à-vis ORCID, requires depositor to warrant rights and indemnify

  8. PRIVACY CONTROL SETTINGS • Researcher has full control over the privacy control settings available for each element in the record he or she claims. To allow for updates, deletions, and corrections, the researcher can edit fields.

  9. RECORD PRIVACY SETTINGS • Private • Not shared publicly, but may be used by the system • Limited Access • Shared only with designated parties • Public • Released annually under CC0 Waiver • Available to public via the ORCID UI • Available to ORCID members via API

  10. ORCID POLICIES • Public User Agreement – governed by CC0 license • Researcher Agreement – defining rights of researcher and responsibilities of ORCID • Member Agreement – for depositing or using data obtained via ORCID API Services • Conflict Resolution Mechanism and Policy - including ORCID actions upon data breach

  11. ACKNOWLEDGMENTS • Thanks to VIVO team at Cornell • Jon Corson-Rikert (Development Lead for VIVO), Cathy Chian, Brian Lowe, Simeon Warner • Thanks to Data Privacy Seminar participants at Harvard • LatanyaSweeney (Director Data Privacy Lab at Harvard), David Abrams, Joe Pato, VashekMatyáš, Fuming Shih, MerceCrosas, SalilVadhan • Thanks to all on the ORCID Privacy Committee: • Micah Altman, Geoff Bilder, Amy Brand, Jackie Ewenstein, Martin Fenner, Lisa Schiff, Chris Shillum, Mike Taylor

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