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PDF2Office ® Professional v4.0 Tutorial © Recosoft Corporation 2003-2007

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PDF2Office ® Professional v4.0 Tutorial © Recosoft Corporation 2003-2007

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  1. PDF2Office® Professional v4.0 Tutorial © Recosoft Corporation 2003-2007

  2. PDF2Office® : What is PDF2Office®? • PDF2Office® is a utility for converting PDF documents into editable Word, PowerPoint, RTF, HTML etc… files. • PDF2Office® also allows extracting data such as images/text from a specific range of pages.

  3. PDF2Office® : Usage & Solutions 1 • Exchange PDF data more easily Since most software output data to the PDF format its easy to exchange data contained in PDF files as PDF2Office® converts it to popular Office formats.

  4. PDF2Office® : Usage & Solutions 2 • Recover and Reuse data Recover and Reuse data stored in PDF documents without purchasing expensive PDF tools and other software resulting in reduced cost and savings in time.

  5. PDF2Office® : Usage & Solutions 3 • Create Slideshows Instantly Convert PDF documents to PowerPoint files instead of having to assemble various bits of data together to create them from scratch.

  6. PDF2Office® Professional v4.0 : Features - Tour Click to continue…

  7. PDF2Office® Professional v4.0 : Features 1 • Convert PDF documents to common filesConvert PDF documents into editable Word, PowerPoint, RTF, Unicode, Text and HTML files. • Open PDF documents directly within Microsoft Office applicationsPDF2Office® integrates seamlessly with Microsoft® Word/PowerPoint 2000-2007 & FrontPage/SharePoint Designer allowing you to open PDF documents within the respective application.

  8. PDF2Office® Professional v4.0 : Features 2 • Windows Integration • Click OpenRight-click on a PDF document on the Desktop to open PDF documents directly in Microsoft® Office applications.

  9. PDF2Office® Professional v4.0 : Features 3 • Retain layout modeReconstructs a PDF document page by page, maintaining an almost exact replica of the original layout. • Batch ConvertConvert multiple files with one click.

  10. PDF2Office® Professional v4.0 : Features 4 • Inspect the details of a PDF filePDF2Office®allows you to inspect the details of a PDF file such as the meta-data, restrictions and fonts used providing valuable information. • Convert Images to popular typesPDF2Office®allows you to extract images contained in PDF files and convert them to JPEG, TIFF, PNG and other types.

  11. For Word/PowerPoint 2000-2003 &FrontPage/SharePoint Designer Click the “Open PDF file” icon in the PDF2Office toolbar For Word/PowerPoint 2007 Click the “PDF2Office” ribbon then click the “Open PDF file” command in the PDF2Office ribbon PDF2Office®Professional v4.0 : Open a PDF File in Office software - 1 To directly open a PDF document within Microsoft Office applications

  12. Select the PDF file and click Open PDF2Office®Professional v4.0 : Open a PDF File in Office software - 2 The Open PDF File dialog box appears

  13. Verify the settings and Click the OK button PDF2Office®Professional v4.0 : Open a PDF File in Office software - 3 The PDF2Office® - Conversion Options dialog box appears Conversion Options dialog box for Word

  14. PDF2Office®Professional v4.0 : Open a PDF File in Office software - 4 The PDF2Office Progress Information window appears indicating the status of the conversion.

  15. PDF2Office®Professional v4.0 : Open a PDF File in Office software - 5 The converted PDF document appears in a new window within the Microsoft Office application

  16. PDF2Office®Professional v4.0 : Windows Integration A right-click on a PDF document on the Desktop allows you to open a PDF file in an Office application

  17. PDF2Office® Professional v4.0 : Interface Toolbar Conversion Pane Control Center Conversion Log Pane

  18. PDF2Office® Professional v4.0 : Interface - Conversion The Conversion pane is used for converting PDF documents You can simply drag and drop items out of the Conversions pane to convert them.

  19. PDF2Office®Professional v4.0: Interface - Conversion Log Pane The Conversion Log Pane lists the details of conversions

  20. PDF2Office® Professional v4.0 : Control Center 1 When the Control Center is collapsed, it shows Conversion related menus Clicking on the Conversion kind menu allows specifying different conversion kinds

  21. PDF2Office® Professional v4.0 : Control Center 2 When the Control Center is expanded, it shows the Conversion Settings and Document Inspector Panels

  22. PDF2Office® Professional v4.0 : Control Center 3 The Conversion Settings panel is used to specify detailed Conversion options when converting a PDF file. Conversion Options

  23. PDF2Office® Professional v4.0 : Control Center 4 Clicking on the Document Inspector panel reveals the Document Inspector. The Document Inspector allows viewing the meta-data, restrictions and fonts used in a PDF file

  24. PDF2Office® Professional v4.0 : Interface - Drag and Drop Conversion 1 Drag and Drop Files into the Conversion Pane Converting files is as easy as 1 - 2 - 3.

  25. PDF2Office® Professional v4.0 : Interface - Drag and Drop Conversion 2 and the final format to Convert to Set the Conversion kind

  26. PDF2Office® Professional v4.0 : Interface - Drag and Drop Conversion 3 Drag the selected items out and drop them to the Desktop

  27. PDF2Office® Professional v4.0 : Conversion Kind - 1 Four Conversion kinds are available. • Convert to Word Processing file Use this to convert PDF documents to editable Word, RTF etc… documents.

  28. PDF2Office® Professional v4.0 : Conversion Kind - 2 • Convert only images to Use this to extract images contained in the pages of PDF documents.

  29. PDF2Office® Professional v4.0 : Conversion Kind - 3 • Convert to Presentation File Use this to convert PDF files to PowerPoint presentations

  30. PDF2Office® Professional v4.0 : Conversion Kind - 4 • Convert to Web Page format Use this to convert PDF files to HTML files

  31. PDF2Office® Professional v4.0 : Conversion Options - 1 PDF2Office® Professional v4.0 offers options for controlling the precision of the conversion process. • Converting files to a word processing formatYou can control whether page breaks, headers/footers, etc. are processed. • Presentation File type conversionsYou can control the image type, compression and resolution. • HTML ConversionsYou can specify the construct of the HTML document.

  32. PDF2Office® Professional v4.0 : Conversion Options - 2 • Image type conversions You can control the compression quality, resolution and specify grouping of overlapping objects. • Page RangeYou can specify the range of pages to convert.

  33. PDF2Office® Professional v4.0 : Conversion Options - 2 The conversion options are displayed in the Conversion Settings panel To control the conversion process, click on the disclosure triangle in the Control Center

  34. PDF2Office® Professional v4.0 : Conversion Options - 3 When converting to Word Processing file type you can further specify the processing type to perform - • Free Flowing • Retain layout • Extract only text • Extract only images

  35. PDF2Office® Professional v4.0 : Conversion Options - 4 • Free FlowingSelect this option to convert a PDF document to a word processing file format by recreating the original construction and layout of the document. • Retain layoutSelect this option if the document you are converting is a form or you want to retain an extremely accurate layout of the original PDF document.

  36. PDF2Office® Professional v4.0 : Conversion Options - 5 • Extract only textSelect this option when you want to extract only the text in a PDF Document. • Extract only imagesSelect this option to extract only the images contained in a PDF document.

  37. PDF2Office® Professional v4.0 : Conversion Options - 6 The list below shows some of the options available when converting to word processing files - • Document Properties • Apply Page Breaks • Document Information • Annotations • Make Tables • Graphics • Image Type/Compression/Resolution Options Each processing type allows specifying processing options

  38. PDF2Office® Professional v4.0 : Conversion Options - 7 • Document PropertiesAttempts to form headers, footers, sections, columns, document margins, endnotes and footnotes. • AnnotationsProcesses annotations stored in PDF documents and applies it to the related text. • Apply Page breaksControls whether PDF2Office® should calculate and apply page breaks.

  39. PDF2Office® Professional v4.0 : Conversion Options - 8 • Document InformationSpecifies whether document information such as the document's author should be processed and transferred to the output file. • Make TablesAttempts to recreate tables where possible. • GraphicsProcesses all graphics and images, and attempts to regroup independent graphic elements.

  40. PDF2Office® Professional v4.0 : Conversion Options - 9 • Image Type/Compression/Resolution OptionsAllows you to specify the image type, the compression settings and the resolution of the images when converting images.

  41. PDF2Office® Professional v4.0 : Conversion Options - 10 When Converting only images to other image formats you can specify whether overlapping images should be grouped or not and the resolution and compression levels.

  42. PDF2Office® Professional v4.0 : Conversion Options - 12 When Converting to presentation file format you can specify the processing type.

  43. PDF2Office® Professional v4.0 : Conversion Options - 13 And furthermore you can specify processing options for image related settings etc…

  44. PDF2Office® Professional v4.0 : Conversion Options - 14 For HTML (Web page) conversions, you can include annotations and PDF document information as meta-information.

  45. PDF2Office® Professional v4.0 : Conversion Options - 15 You can also tailor the HTML output by including Navigation links, Table of Contents and other structural information.

  46. PDF2Office® Professional v4.0 : Conversion Options - 16 You can control the range of pages to convert by specifying the pages in the Page Range area.

  47. PDF2Office®Professional v4.0 : Advanced Conversion Options - 1 Starting with PDF2Office Professional v4.0, Advanced Conversion Options can be specified when using the • Convert to Word Processing file • Convert to Presentation file • Convert to Web Page format conversion kinds.

  48. PDF2Office®Professional v4.0 : Advanced Conversion Options - 2 • Hyphenation Processing The hyphenation options enable precise control over hyphens that appear at the end of a line when a word is hyphenated. • Remove HyphenSetting this option removes the hyphen mark detected in between hyphenated words at the end of a line. • Retain HyphensSetting this option retains the hyphen mark detected in between hyphenated words at the end of a line. • Don’t Process HyphensSetting this option will not process hyphenated words and may at times leave "white space" on either side of the hyphen mark of hyphenated words at the end of a line.

  49. PDF2Office®Professional v4.0 : Advanced Conversion Options - 3 • Mathematical Formula Processing This “Form mathematical formulas where possible” option allows PDF2Office to identify and group data that may be interpreted as mathematical formulas. Although every attempt has been made to identify and group mathematical formulas, at times the processing may not operate as expected.

  50. PDF2Office®Professional v4.0 : Advanced Conversion Options - 4 • Font Matching, Substitution & Scaling • Starting with PDF2Office Professional v4.x series, a new PostScript font matching mechanism has been introduced. • The fonts in the PDF document are matched against fonts present in your system • If a match cannot be found, the font can be substituted with a default font and its size scaled to closely match the layout characteristics of the original PDF document.