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StarBuilder Payroll/GL/AP Importing Session - 203

StarBuilder Payroll/GL/AP Importing Session - 203. Presented by Melissa Issock. Import options available for StarBuilder. Payroll Batch Import Accounts Payable Import Invoices General Ledger Import Journal Entries. Why use the Import?. Payroll Batch Import

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StarBuilder Payroll/GL/AP Importing Session - 203

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  1. StarBuilder Payroll/GL/APImportingSession - 203 Presented by Melissa Issock

  2. Import options available for StarBuilder • Payroll Batch Import • Accounts Payable Import Invoices • General Ledger Import Journal Entries

  3. Why use the Import? • Payroll Batch Import - outsourcing payroll, multiple sites • Accounts Payable Import Invoices - multiple sites • General Ledger Import Journal Entries - allocations, payroll outsource

  4. Types of files that can be imported 2 types of files can be imported into Payroll, Accounts Payable and General Ledger. 1) ASCII text file – fixed length text file. 2) DIF file – data interchange format file.

  5. Creating an ASCII text import file. To create an ASCII text file to import to StarBuilder: 1) Check the import specs for the module that you are importing into. 2) Go into any word processor and create a document that contains the information that you are importing to StarBuilder. 3) Save the file as a text file. When you save the file as a text file, it will remove any formatting that the word processor put on the document.

  6. How to create a DIF file to import To create a DIF file to import into StarBuilder: 1) Check the import specs for the module that you are importing into. 2) Go into a spreadsheet program, like Microsoft Excel, and create a spreadsheet that has the same column headings as the import specs outline. Enter the data that you want to import – no need to enter every field. 3) Save the spreadsheet as a DIF file. After saving the file as a DIF file, go into StarBuilder and import the file.

  7. Tips on creating DIF files • When creating a spreadsheet for import into StarBuilder, it is important that the cells are formatted as text, date or number (depending on what the import spec requires). • This will make troubleshooting the layout a lot easier. • If you find problems with the import file, make corrections to the original spreadsheet file and re-save as a DIF file.

  8. Troubleshooting Import Issues • Payroll and General Ledger - When importing, you have the option to correct errors. This option allows you to correct an error as it is being imported. • Accounts Payable - Import invoices does not have this option, but will print a page with any import errors.

  9. Questions ???

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