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This presentation explores the integration of technology into career services at UNT Health Science Center to enhance student advising. Addressing growing complexities in residency applications and student expectations, we outline a model for efficient advising with minimal resources. Key topics include creating a dedicated career services office, optimizing ERAS processes, and facilitating Dean's interviews to help students achieve their goals. Our approach prioritizes student engagement and flexibility, ensuring support is accessible across various programs and schedules.
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Technology and Advising: A Career Services Model for Doing a Lot with Very Little
Who We Are • Andy Axsom, MBA • Director of Student Development • Jimmy Renfro, M.Ed. • Assistant Director, Career Services • Lauren Griffin, M.S. • Coordinator, Career Services
UNTHSC Overview • Texas College of Osteopathic Medicine • Graduate School of Biomedical Sciences • School of Public Health • School of Health Professions • Physician Assistant Studies • Physical Therapy • UNT System College of Pharmacy
Enrollment Trend – Historical FY 2009
Overview of Residency Application • AAMC – American Association of Medical Colleges • ACGME – American College of Graduate Medical Education • AOA – American Osteopathic Association • ERAS – Electronic Residency Application Service • MSPE/Dean’s Letter – Medical School Performance Evaluation • NRMP – National Residency Matching Program
Advising Implications • Number of contacts • Increased class size • Growing complexity of residency programs/specialties • Higher level of student expectation • Creation of Career Services office with dedicated advising • Dean’s Interview/MSPE process
Anatomy of a Dean’s Letter 1. Identifying Information/Unique Characteristics (from ‘Student Profile’/CV) 2. Academic History/Academic Progress (from Transcript/Curriculum) • Clinical Comments– Final Evaluation “Summative” rather than “Normative” comments 3. Dean’s Summary (from Interview and Profile) Online Sample > Career Services ‘ERAS’ Page
Advising Roles • Dean’s Office • Residency Counseling – formulating a strategy for applying to residency • Dean’s Interview – defining career goals and medical specialty • Career Services • Facilitating Dean’s letter process • Maintaining application documents • Advising on ERAS process • Medical Student • Fill out student profile • Schedule Counseling and Interview
Optimize Use of In-House Technology • Minimal expenditure • No license agreement • In-house team to tailor it to our needs • Universal to entire university system • Eliminates steps in the process [instead of adding] • Can pull data from EIS, Clinical Comments, OrgSync API • Students don’t have to learn another system
Maximize Student Engagement • Meeting students “where they are” • Student schedules are not necessarily 9-5 • Can be accessed from anywhere with internet access • Cuts out details – allows time for other presentations • Leverage growth • Allows our office to reach out to other programs • Remote site students • Office growth
