PowerPoint® Best Practices

1. PowerPoint® Best Practices Layouts and placeholders Duplicate a layout In Slide Master view, right-click the layout that you want to duplicate, and then click Duplicate Layout. Rename a layout In Slide Master view, right-click the layout that you want to rename, and then click Rename Layout. In the Layout name box in the Rename Layout dialog box, enter the name that you want. Apply a layout to a slide Click the slide that you want to apply the layout to. On the Home tab, in the Slides group, click Layout, and then click the layout that you want. Resize a placeholder To resize a placeholder, click its border, and then point to a sizing handle on a corner or side. When the pointer becomes a two-headed arrow, drag the handle. Move a placeholder To move a placeholder, click its border, and when the pointer becomes a four-headed arrow , drag the placeholder to a new position. Align a placeholder Click the placeholders that you want to align to select them, and then, under Drawing Tools, on the Format tab, in the Arrange group, point to Align, and then click the option that you want. Delete a placeholder Select the placeholder, and then press DELETE. Templates Save a presentation as a template Click the Microsoft Office Button, point to Save As, and then click Other Formats. In the File name box, type a file name. In the Save as type list, click PowerPoint Template (*.potx), and then click Save. Save the presentation to the default location for templates so your template appears under My Templates in the New Presentation gallery. Use a template to create a new presentation Click the Microsoft Office Button, and then click New. In the New Presentation gallery, do one of the following: To use a template in another presentation, under Templates, click New from existing, locate and click the other presentation file that contains the template, and then click Create New. To use a custom template that you created, under Templates, click My templates, select the custom template, and then click OK. To download and use a template from Microsoft Office Online, under Microsoft Office Online, click a template category, select a template, and then click Download.

2. PowerPoint® Best Practices – Page 2 Overview of reducing the file size of a picture Pictures (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects or a file that stays as a single object (such as bitmaps).) can dramatically increase the file size of your 2007 Microsoft Office system document. To save room on your hard disk drive and to reduce download times, you can reduce image resolution (resolution: The fineness of detail in an image or text produced by a monitor or printer.), apply compression with no loss of quality, and discard unwanted information, such as the cropped (crop: To trim vertical or horizontal edges of an object. Pictures are often cropped to focus attention on a particular area.) parts of an image. Only certain image types can be optimized, or reduced in file size with minimal loss in quality, and they have to be inserted in your 2007 Office release document in a way that makes them editable by Microsoft Office Excel 2007, Microsoft Office Outlook 2007, Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007. Pictures Add a picture On the Insert tab, in the Illustrations group, click Picture. Double-click the picture that you want to insert. To add multiple pictures, press and hold CTRL while you click the pictures that you want to insert, and then click Insert. TipIn Normal view, you can also use the Picture icon in a placeholder on a slide to insert a picture. Just click the icon, and the Insert Picture dialog box opens. When you use an icon in the placeholder to insert an object, such as a picture, the object is inserted into that placeholder. When you insert a picture by using the Insert tab, PowerPoint guesses on the picture's placement, putting it in an available placeholder or in the placeholder you have selected. If there are no available placeholders, PowerPoint inserts the picture in the middle of the slide. Change the resolution of a picture Click the picture that you want to change the resolution (resolution: The fineness of detail in an image or text produced by a monitor or printer.) for. Under Picture Tools, on the Format tab, in the Adjust group, click Compress Pictures.

3. PowerPoint® Best Practices Page 3 Click Options, and then under Compression options, select the Automatically perform basic compression on save check box. Note  The Automatically perform basic compression on save option applies only to the document that is open in the current program. All of the other options in the Compression Settings dialog box apply to all documents in Office Excel 2007, Office PowerPoint 2007, Office Word 2007, and Office Outlook 2007. PowerpointMinimizer: www.powerpointminimizer.com If you do not see the Picture Tools and Format tabs, make sure that you selected a picture. You may have to double-click the picture to select it and open the Format tab. If you see the Drawing Tools tab, rather than the Picture Tools To change the resolution for the selected picture only and not all of the pictures in the document, select the Apply to selected pictures only check box. Click Options, and then under Target Output, click the resolution that you want. Compress a picture Depending on how many colors are used in a picture, you can reduce the color format of the image (compress) to make its file size smaller. Compressing a picture makes the color take up fewer bits per pixel, with no loss of quality. Click the picture that you want to compress. Under Picture Tools, on the Format tab, in the Adjust group, click Compress Pictures. If you do not see the Picture Tools and Format tabs, make sure that you selected a picture. You may have to double-click the picture to select it and open the Format tab. To compress the selected picture only and not all of the pictures in the document, select the Apply to selected pictures only check box.