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IDABC e-Invoicing – e-Ordering: e-PRIOR project

IDABC e-Invoicing – e-Ordering: e-PRIOR project. 24 November 2009. João Rodrigues Frade Joao.FRADE-RODRIGUES@ext.ec.europa.eu. Agenda. Background e-PRIOR Interoperability Platform e-PRIOR Pilots Conclusions. Agenda. Background e-PRIOR Interoperability Platform e-PRIOR Pilots

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IDABC e-Invoicing – e-Ordering: e-PRIOR project

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  1. IDABCe-Invoicing – e-Ordering: e-PRIOR project 24 November 2009 João Rodrigues Frade Joao.FRADE-RODRIGUES@ext.ec.europa.eu

  2. Agenda • Background • e-PRIOR Interoperability Platform • e-PRIOR Pilots • Conclusions

  3. Agenda • Background • e-PRIOR Interoperability Platform • e-PRIOR Pilots • Conclusions

  4. European political context (high-level) EU’s i2010 e-Government Action Plan http://ec.europa.eu/information_society/activities/egovernment/ 5 priority areas: Inclusive e-Government Efficiency & Effectiveness High Impact Services Key Enablers e-Participation e-Procurement • Widespread use could result in: • 5% savings in total procurement costs • 10% reductions in transaction costs • Savings of tens of billions of euro annually • Payment Delays • Data Quality

  5. Supporting Programs: Projects: DG-INFSO DG-MARKT European political context (specific-level) e-Procurement e-PRIOR

  6. Supporting Programs: Projects: DG-INFSO DG-MARKT European political context (specific-level) Interoperability Programme of the European Commission: Interoperable Delivery of European eGovernment Services to public Administrations, Businesses and Citizenshttp://ec.europa.eu/idabc/ e-Procurement Directorate-General for Informatics of the European Commission http://ec.europa.eu/dgs/informatics/index_en.htm Practical Piloting of e-Procurement e-PRIOR

  7. Order Invoice Framework Contract Invoice payment Purchase Order Goods receipt Invoice control Request Requisition Approval Quotation Request Catalogue Customer request Order processing Catalogue Quotation Order Billing Payments Public procurement (high-level) overview Pre-Awarding processes: mostly out of scope Post-Awarding processes: Customer: Purchase to Pay business process Suppliers: Order to Cash business process

  8. Order Invoice Interoperability should be embedded as standard criteria (among others) within public procurement processes, giving preference to open standards and open specifications where possible. IDABC Draft Document as basis for EIF 2.0 <?XML v1.0> <INVOICE> <ID> <IssueDate> <Period> Catalogue DB e-PRIOR project at a glance

  9. Political Context DG-INFSO DG-MARKT Interoperability Legal and Organisational interoperability • Compliance with relevant legislation, EU and transposed legislation (e.g. e-Invoicing directive) • Compliance with organisational regulations and business controls such as contractual obligations (e.g. as defined in a Framework Contract) • Sequence of interactions facilitating the coordination of business processes Semantic Interoperability • Formal and meaningful information model • Meaningful data structures • Reusable data elements • Set of code-lists Technical Interoperability • Technical Communication between Systems e-PRIOR

  10. MARKT/ENTR DIGIT/MARKT Expert Group e-Invoicing e-PRIOR project European Electronic Invoicing Framework INFSO Business requirements Profiles Large-Scale Pilot Data model Open Source components STANDARDISATION INITIATIVES International collaboration

  11. CEN’s Business Interoperability Interfaces workshop

  12. Agenda • Background • e-PRIOR Interoperability Platform • e-PRIOR Pilots • Conclusions

  13. Invoice As-is: Classic public procurement Customer Public Entity (Customer) Back-Office Supplier(s) Back-Office Back-Office • Manual encoding and conversion of data e.g. Invoices • The Officer needs to understand the semantic model of each Supplier • - Exchange of paper documents is done via the post e.g. Invoices • Each Supplier uses its own document format, semantic model, code lists, etc

  14. <?XML v1.0> <INVOICE> <ID> <IssueDate> <Period> Supplier(s) Back-Office To-be: e-Procurement Customer Public Entity (Customer) Back-Office Back-Office • The e-PRIOR (“bridging” Enterprise Bus platform) pilot project is about: • Building the e-PRIOR platform which exposes an interface based on standards • Exchanging electronic documents via machine to machine communication • Demonstrating that standards promote reliable and interoperable e-collaboration

  15. e-PRIOR at a glance Customer Public Entity (Customer) Standardised XML Documents, Semantic Model, Identifiers and Code Lists <?XML v1.0> <INVOICE> <ID> <IssueDate> <Period> Back-Office Supplier(s) “Enterprise Service Bus” platform between the Customer and its Suppliers Back-Office Back-Office Standard Choreographies of Interactions (a.k.a. Business Profiles) & Routing Identifier Interoperable Web Services

  16. e-PRIOR at a glance Customer Public Entity (Customer) <?XML v1.0> <INVOICE> <ID> <IssueDate> <Period> Back-Office Supplier(s) Back-Office Back-Office e-PRIOR may be used in any business context requiring the secure exchange of business documents

  17. CEN/BII Standards enabling Interoperability

  18. Back-Office Back-Office Back-Office Invoice only scenario Step 1:The Supplier creates the Invoice in its own system (e.g. ERP) Public Entity (Customer) Supplier(s)

  19. Back-Office Back-Office Back-Office Send Technical Ack to Supplier Invoice only scenario Step 2: This system conveys the Invoice to e-PRIOR (machine to machine communication) Public Entity (Customer) Supplier(s)

  20. Back-Office Back-Office Back-Office Authenticate Supplier Authorise Supplier Validate Message Apply Business Rules Archive & Render to Human Readable Invoice only scenario Step 3: e-PRIOR pre-processes the Invoice Public Entity (Customer) Supplier(s)

  21. Back-Office Back-Office Back-Office Invoice only scenario Step 4: e-PRIOR routes the Invoice to the appropriate Back-Office of the Customer Public Entity (Customer) Supplier(s)

  22. Back-Office Back-Office Back-Office Notify Supplier (e-mail) Update status of Invoice Store response in Inbox Invoice only scenario Step 5: Invoice is handled and Back-Office sends response to e-PRIOR Public Entity (Customer) Supplier(s)

  23. Back-Office Back-Office Back-Office List of responses Each response is correlated to its parent Invoice only scenario Step 6: Supplier consults its Inbox Public Entity (Customer) Supplier(s)

  24. Back-Office Back-Office Back-Office Invoice only scenario Step 7: Supplier retrieves the response Public Entity (Customer) Supplier(s)

  25. Agenda • Background • e-PRIOR Interoperability Platform • e-PRIOR Pilots • Conclusions

  26. Project Timeline

  27. Pilot of e-PRIOR at DIGIT Service Providers Suppliers DIGIT’s e-PRIOR is already in Production. GO Live on 01/10/2009 http://www.epractice.eu/cases/ePRIOR

  28. <?XML v1.0> <INVOICE> <ID> <IssueDate> <Period> <?XML v1.0> <A.Resp> <ID> <IssueDate> <Period> <?XML v1.0> <Order> <ID> <IssueDate> <Period> <?XML v1.0> <CN> <ID> <IssueDate> <Period> <?XML v1.0> <A.Resp> <ID> <IssueDate> <Period> <?XML v1.0> <Order Respon> <ID> <IssueDate> <Period> Credit Note Credit Note Response Phase 2b Phase 1 Phase 2a Invoice with Dispute Invoice Only Advanced Procurement Gradual roll-out approach of ProfilesEuropean Committee for Standardization - Workshop on Business Interoperability Interfaces www.cenbii.eu Order Order Response • Currently, Suppliers may opt to continue using paper or a e-Procurement Profile • e-Catalogue Profiles will also be available as part of Phase 3b Invoice Invoice Response

  29. <?XML v1.0> <INVOICE> <ID> <IssueDate> <Period> DB e-Invoicing scenario at DIGIT Supplier System DIGIT Back-Office e-PRIOR XML based invoice Invoice Pre-Processing Readable Invoice Route to the Back-Office Manual Approval • Authenticate Supplier • Authorise Supplier • Validate Message • Business Rules OutQueue Invoice business verification Invoice Creation In Queue

  30. Pilot of e-PRIOR at European level Back-Office Back-Office e-PRIOR will be connected to the PEPPOL Infrastructure via its own PEPPOL gateway

  31. e-Invoicing: authenticity of origin and integrity of content: Pre-registration of suppliers Secured network (https with username/password authentication) Party identifiers & Routing Key Audit log Several steps- Validation of incoming invoices Fully automated processes e-Archiving: authenticity, integrity and readability: All data related to the transaction is securely archived, including the original invoice, a canonical format, timestamps, … Human-readability via XSLT Interchange agreement between Supplier and Customer EDI compliance

  32. Agenda • Background • e-PRIOR Interoperability Platform • e-PRIOR Pilots • Conclusions

  33. European Commission is paving the way for e-Procurement and the adoption of standards Standards promote Interoperability and reliable e-collaboration between Suppliers – Customer e-PRIOR is a strong example of an “Enterprise Service Bus” platform independent of the Back-Office Systems e-PRIOR is a catalyser of change and service orientation both at the European Commission and Europe Summary http://www.epractice.eu/cases/ePRIOR

  34. Mr Angelo Tosetti (Head of Unit, IS for document management and corporate decision making processes) Mr Didier Thunus (Project Manager): Didier.Thunus@ec.europa.eu Any enquiries can be sent to e-PRIOR’s functional mailbox: DIGIT-EPRIOR-SUPPORT@ec.europa.eu Open e-PRIOR source code and artefacts will soon be available on: http://www.OSOR.eu e-PRIOR Technical Specifications of e-PRIOR are available on: http://circa.europa.eu/ e-PRIOR case: http://www.epractice.eu/cases/ePRIOR To know more

  35. Q & A

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