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Archival Web Page Management: Lessons Learned and Best Practices

Discover key lessons and best practices in managing archival web pages, from naming conventions to file structures. Gain insights on organizing sections, databases, and photos effectively while keeping up with evolving web technologies. Explore staffing considerations and the potential future impact of PHP. Remember: backup regularly, set realistic deadlines, and be prepared to adapt. Email dlinke@princeton.edu for more information.

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Archival Web Page Management: Lessons Learned and Best Practices

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  1. Do as I Say, Not as I Did Lessons Learned On Archival Web Page Management Dan Linke Seeley G. Mudd Manuscript Library Princeton University Poughkeepsie MARAC/NEA meeting, October 25, 2002

  2. Mudd’s first web page, c. 1997

  3. Mudd’s second web page, c. 1998-2001

  4. TODAY

  5. File Structure of the 1997 web page

  6. Outline of the 1998 web page

  7. Today’s web page

  8. Naming Conventions • Upper vs. lower case vs. mixed • .htm vs. .html • collection formula (1st 8 characters etc.)

  9. Naming Conventions II • Section Organization, i.e. Subdirectory structure (news, exhibits, etc.) • News1, news2, etc. • Collection numbers for finding aid file names • Multiple files for one finding aid (a,b,c,d… or 1,2,3,4, …)

  10. Databases/Photos • Naming/numbering conventions again! • Additions to… • 72 dpi on website • Pay close attention to student data entry

  11. Format • Tables • .HTML vs. .SHTML (footers with home page option) • Meta data tags

  12. Format II • No Frames! • Small files for modem users? • DIV tags instead of tables?

  13. Know when to stop…. • They don’t call it the web for nothing. • Set deadlines and down periods. • Accept that anything you do will need to be updated tomorrow.

  14. Don’t Forget to… • BACKUP!

  15. Staffing issues • Who does what? • Professional vs. Support • Consider the training investment

  16. If working with contractor... • Assume they know little about what you do • Review their early outlines closely for misconceptions • Get any files they custom create as part of the deal (fonts esp.)

  17. PHP: The future?

  18. PHP: operational outline

  19. Finally... • Create a manual for all of this! • (Be prepared to revise it frequently)

  20. dlinke@princeton.edu

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