Citizens comments are included on each regular monthly meeting agenda. No prior

1. Citizens comments are included on each regular monthly meeting agenda. No prior • appointment is necessary to speak during the citizen comments times. • To speak on a particular agenda item, advise the attendant at the door. • To place an item on the Board's agenda, please notify the County Administrator's Office at least ten days prior to the Board meeting. • Any citizen concern can be communicated to the County Administrator by calling 980-7705 from 7:00 a.m. to 5:00 p.m. weekdays. All citizen complaints are recorded and responded to as soon as possible. • WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO THE PODIUM AND GIVE YOUR NAME.

2. BOARD AGENDA Regular Meeting • PULASKI COUNTY Mon., August 25, 2003 • BOARD OF SUPERVISORS 7:00 p.m. • APPROXIMATE PRESENTED BY • TIME & ITEM • 7:00 p.m. • 1. Invocation Major Dianna Blevins, The Salvation Army

3. 2. Additions to Agenda

4. 7:00 p.m. • 3. Public Hearings: • a. A request by L H Corporation for a Special Use Permit (SUP) to allow a setback variance, on property owned by Industrial Development Authority of Pulaski County, identified on tax map no. 064-012-0000-0007, (2.0300 acres), zoned Industrial (I1), located at 4945 Stepp Place, (Rt. 813), Massie District. - A public hearing has been scheduled on this request. The Planning Commission recommends approval.

6. b. A request by Volvo Trucks North America, Inc. for a Special Use Permit (SUP) to allow above ground storage tank, on property identified as tax map nos. 065-001-0000-001B, 1C; 064-001-0000-0002, (293.4940 acres), zoned Industrial (I1), located at 4881 Cougar Trail Road, (Rt. 643), Massie District. - A public hearing has been scheduled on this request. The Planning Commission recommends approval.

8. c. A request by the Steering Committee for Developing Draft Specifications for Occupancy and Use at Claytor Lake for consideration of amendments to the Pulaski County Zoning, Erosion & Sediment Control, and Subdivision Ordinances to reflect draft specifications for private dock facilities and coordinate the permitting process required for other uses.- A public hearing has been scheduled on this request. The Planning Commission recommends approval. At the suggestion of Supervisor Hale, staff has compiled the following summary

9. of building permits issued for property adjacent to Claytor Lake since January 2003: Dock permits – 17 Bulkhead permits – 1

10. d. An initiative by the County of Pulaski to consider amendment of Section 15, Sign Regulations, of the Pulaski County Zoning Ordinance. - A public hearing has been scheduled on this request. The Planning Commission recommends approval.

11. e. An initiative by the County of Pulaski to consider the addition of a Rural Residential Zoning District (RR) to the Pulaski County Zoning Ordinance. - A public hearing has been scheduled on this request. The Planning Commission recommends approval.

12. f. To consider adoption of an Ordinance To Establish an Absentee Voting Precinct for Pulaski County, Virginia. - A public hearing has been scheduled to consider adoption of the ordinance, which was adopted on an emergency basis at the Board’s July 28, 2003 meeting.

13. 8:00 p.m. • 4. Highway Matters: • a. Follow-up from Previous Board meeting: • 1. Request for Speed Study, Rt. 636, Alum Spring Road- VDOT was requested to conduct a formal speed study. The resident engineer may have information to share. • 2. Informal Speed Study, Ebb Hall Road, Rt. 806- The resident engineer may have information to share.

14. 3. Horseshoe Loop and Black Hollow Lane Speed Limit Posting – Supervisor Conner would like to ask for clarification regarding a previous request for posting these roads with an anticipated speed limit of 25 mph based on the residential nature of these streets.

15. b. Industrial Access Project Agreement – Commerce Park – The Commerce Park Participation Committee has approved taking full financial responsibility for costs related to Industrial Access Road serving the Commerce Park. As the Board is aware, the Industrial Access Road Program funds the construction of industrial access roads for five years. During this period, the debt owed to VDOT is reduced by 10% of any private sector manufacturing investment

16. served by the road. Approval for obtaining the required bond with the Commerce Park Participation Committee paying all servicing costs is recommended. This recommendation is based on the preparation and execution of a legally binding agreement between the county and the Participation Committee, whereby the Participation Committee agrees to the payment of the bond if qualifying private sector manufacturing investments are not in place within five years.

17. c. Primary Road Priorities – The Board has been provided with a notice from VDOT that the next Six Year Improvement Program’s meetings for the Salem District will be held from 5:00 p.m. to 7:00 p.m. on November 12, 2003 at Christiansburg High School. The notice also describes several changes in the format of these meetings. Priority projects requested by the Board last year are included on the “Comments for the Commonwealth Transportation Board Six Year Programming meeting”. I would appreciate comments, suggestions and/or changes which the Board would like to make to this list in preparation for the meeting.

18. d. Harry DeHaven Park Traffic Concerns - The Board has been provided with correspondence from Mr. Joe Morgan regarding traffic concerns at the Harry DeHaven Park following his recent summer stay at Claytor Lake. These have been forwarded to VDOT for consideration.

19. e. Rural Addition Status Report – Review of the update prepared by Ms. Taylor is requested.

20. f. Board of Supervisors Concerns

21. g. Citizen Comments

22. 8:30 p.m. • 5. Treasurer’s Report • The Honorable Rose Marie Tickle, Treasurer

23. 6. Citizens’ Comments

24. 8:40 p.m. 7. Reports from the County Administrator and Staff

25. a. Key Activity Timetable – • Copies of the timetable are available on the table at the entrance to the Board Room.

26. b. Presentation from Friends of Pulaski Theatre for Property Tax Exemption - Ms. Jennifer White plans to present the status of the Theater project and reasons for requesting tax exempt status.

27. c. An initiative by the County of Pulaski for consideration of an amendment to allow public safety or government communications towers to a height of up to 250 feet as a use allowed by Special Use Permit (SUP) in all zoning districts – A representative from the State Police has been invited to address the Board.

28. d. Appointments 1. New River Valley Airport Commission 2. New River Valley Agency on Aging

29. 9:00 p.m. • 8. Items of Consent: • a. Approval of Minutes of July 28 & August 11, 2003 • b. Accounts Payable • c. Appropriations & Interoffice Transfers • d. Ratification – Fireworks Permit • e. Personnel Changes • f. National Forest Reserve Receipts • g. Electronic Monitoring Equipment Grant • h. Frederick G. Griffin Engineering Contract Transfer • i. Community Service Performance Contract • j. Reassessment and Budget Calendar Adoption • k. Cell Phone Contract • l. Case Knife Road Water System

30. 9. Items of Consent: • a. Approval of Minutes of July 28 & August 11, 2003 • Approval of the minutes is requested.

31. b. Accounts Payable Approval of the accounts payable, as presented, is requested.

32. c. Appropriations & Interoffice Transfers – Approval of the appropriations and interoffice transfers is requested. • Social Services is requesting approval of carry-over funds in the amount of $100,000.

33. d. Ratification – Fireworks Permit - Claude & Nancy Pugh requested a fireworks permit to hold a fireworks display on their property on Claytor Lake on August 20, 30 and 31, 2003. Due to the requested dates for the fireworks displays taking place before the August 25 Board meeting, I have approved this request administratively. Ratification by the Board of the issuance of the fireworks permit is requested.

34. e. Personnel Changes – The Board has been provided with an update of recent personnel changes from Ms. Burchett.

35. f. National Forest Reserve Receipts- The county has the option of being paid 25 percent of Forest Service Revenue from tree sales within Pulaski County (revenue to the county is directly related to local harvesting) or 1.1 percent of the highest three years of statewide revenue. Under the currently used 25 percent disbursement, the county would have collected an average of $7,200 from 1986 through 1999 (high of $11,100 in 1995 and low of $4,700 in 1989). Under the “full payment” sharing of statewide revenue, the county would have been paid $10,000 per year over the same period.

36. Since an inflation factor is applied to this amount, $10,313 would be received in 2003. Based on this historic data and the lack of specific plans by the Forest Service to harvest any major lands in Pulaski County in the next three years, I recommend adoption of the full payment option through 2006.

37. g. Electronic Monitoring Equipment Grant - Pulaski County has been asked to serve as the fiscal agent for the award of up to $50,000 ($10,000 for each of 5 jurisdictions) by the Department of Criminal Justice Services. This funding will be used to purchase home electronic monitoring devices to expand the use of home confinement of juveniles as an alternative to placement in the NRV Juvenile Detention Center. Approval of this request is recommended.

38. h. Federick G. Griffin Engineering Contract Transfer -Frederick G. Griffin Engineering which conducted the dispatch center study has merged with ClosedNetworks, Inc. The county has an ongoing contract with this firm for implementation of dispatch related engineering needs. Approval for transferring the contract to the new firm is recommended, conditional on the involvement of the same individuals who did the study and assumption of liability by ClosedNetworks for work done by Frederick G. Griffin Engineering.

39. i. Community Service Performance Contract - Approval of the FY 2004 Performance Contract between the county and the Community Services Board is requested.

40. j. Reassessment and Budget Calendar Adoption – Adoption of the draft reassessment and budget calendars is requested. The Board has also been provided with a copy of correspondence to The Honorable Judge Colin Gibb requesting a two month’s extension in which to complete the General Reassessment for Pulaski County. The extension coincides with the reassessment schedule recommended for adoption by the Board.

41. k. Cell Phone Contract - Staff has been soliciting proposals for reducing the cost or improving the quality of cell phone utilization by county. Approval of a twelve month contract with Nextel is recommended based on the quality of service provided and the ability to “Direct Connect” with existing phones used by the School Board, Sheriff’s Office, REMSI and Town of Pulaski. The contract would not bind the County should we find a better service and would allow for the establishment of an overall service agreement with these existing users as well as the Town of Dublin, the New River Valley

42. Economic Development Alliance and other future government related users. Contracting with Nextel will save the County $300 per month when compared with the existing Verizon service.

43. l. Items of Consent - Case Knife Road Water System – Mr. Shawn Utt ins nearing completion of an extensive search for public sector financing options for this project. The project cost of $116,000 is too small for most programs. We recommend approval by the Board of Supervisors and Public Service Authority for financing this project through a commercial lender. The loan would be backed by the revenue from water sales. Staff would solicit proposals from local banks as was done for the Bob White financing.

44. m. Virginia Department of Emergency Management (VDEM) Space Rental – Currently, VDEM rents 911 square feet of office space on the third floor of the Administration Building. Their existing lease has expired. Due to the recent potential for moving their offices to make room for additional Social Services space, and the need by the agency to install office walls, VDEM is asking for a new lease. The Board has been provided with a draft lease agreement for preliminary consideration by the Board, pending the preparation of an appropriate legal document by Tom McCarthy.

45. n. National Domestic Preparedness Office Grant Program – Resolution Designating Fiscal Agent – The Virginia Office of Justice Programs requests the Board of Supervisors pass a resolution designating an agent for the administration of grant programs. Designation of the County Administrator is recommended.

46. 9:30 p.m. • 9. Citizen Comments

47. 9:40 p.m. • 10. Other Matters from Supervisors

48. 9:50 p.m. • 11. Closed Meeting – 2.1-344.A.1.3.5.7

50. 12. Adjournment