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Parental Involvement Compliance Guidance

2014-2015. Parental Involvement Compliance Guidance. presented by Marlon Cousin, Title I Coordinator. Objective.

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Parental Involvement Compliance Guidance

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  1. 2014-2015 Parental Involvement Compliance Guidance presented by Marlon Cousin, Title I Coordinator

  2. Objective This presentation will address the parent requirements that are outlined in the various Titles of the No Child Left Behind Act. These requirements are emphasized to give the stakeholder a guide to the actual mandates of NCLB that are directly focused on Parental Involvement. Included in this presentation is a snapshot guide of district and school responsibilities for parental involvement.

  3. Title I, Part A Parental Notice Requirements

  4. Title I, Part A Parental Notice Requirements

  5. *The “Right to Know” Letter is contained in the EBR Student Rights & Responsibilities Handbook. For compliance purposes please place a copy of the handbook and the returned signature pages in the file labeled “Right to Know Notifications”.

  6. Title I, Part A Parental Notice Requirements

  7. Title I, Part A Parental Notice Requirements

  8. Highly Qualified Teacher Notifications *The “Highly Qualified Notification Letter should also be filed in the folder labeled Right to Know Notifications.

  9. Title I, Part A Parental Notice Requirements

  10. Resource to Convene Annual Mtg.

  11. Title I, Part A Parental Notice Requirements

  12. Title I, Part A Parental Notice Requirements

  13. Title I, Part A Parental Notice Requirements

  14. Parental InvolvementFiling System

  15. Established a Uniform Filing System • Each Title I school site has a two-drawer filing cabinet to be used exclusively for Title I documentation • A color-coded and labeled expandable folder contains individual manila folders that are labeled to address specific mandates

  16. Filing System

  17. File forParental Involvement Budget • Provide evidence/documentation • (i.e. allocation letter, budgets, copies of requisitions, copies of invoices and consulting contracts)

  18. File for District P.I. Policy Place a copy of the handbook and the signature pages in the file labeled “District P.I. Policy” • Provide evidence/documentation (i.e. copy of policy, signature pages, *include date of distribution) • The district’s P.I. policy is included in the district’s Student Rights & Responsibilities Handbook • Parents must sign and return the form on the 1st page of the handbook

  19. File forDistrict P.I. Policy Signature Page of Rights & Responsibilities Handbook

  20. File forSchool-Based P.I. Policy • Provide evidence/ documentation (i.e. agendas, sign-in sheets, copy of policy, *date of distribution)

  21. File forParent Meetings/Workshops • Provide evidence/documentation (i.e. agendas, sign-in sheets, photographs, copies of presentations, distributed materials)

  22. File forSchool-Parent Compacts • Provide evidence/documentation (i.e. agendas, sign-in sheets, signed compacts, *include date of distribution) • Provide documentation that the compact is annually reviewed (revised as appropriate) with input from parents

  23. File for“Right to Know” Notification • Provide evidence/documentation (i.e. copies of letters, *include distribution date)

  24. File for Communications to Parents • Provide evidence/documentation (i.e. newsletters, calendars, reports from automated notification system, letters to parents informing them of forthcoming events)

  25. Compliance Checklist *Utilized by the Title I Coordinators and Title I Monitors during compliance visits

  26. Appropriate Use of Parental Involvement Funds

  27. The school may use funds to: • Provide program information to parents • (i.e. School Report Card workshops, LEAP Prep materials)

  28. The school may use funds to: • Establish a School-Based Parent Information & Resource Center) • The purchase of furniture to establish a Parent Center is allowable

  29. The school may use funds toprovide a light meal or snacks: • Meals and/or light snacks are an allowable purchase. • Must be reasonable and necessary(*Should not exceed $4.50 per person) • *When is doubt—give me a call

  30. The school may use funds to: • Purchase materials for parents to use and provide trainings for parents (i.e. literacy training, technology training) Family Literacy Night

  31. The school may use funds to purchase and distribute “token items” to parents • Examples of acceptable “token items” might include an inexpensive calculator given as part of Family Math Night that emphasizes ways parents can help their children with schoolwork. • You may provide take-home books as part of a summer reading program. • As a rule of thumb, any “token” that costs more than $10 would be difficult to justify. Family Math Night Sharon Hills ES Family Math Night Tuesday, October 11, 2011 Games! Fun! Prizes!

  32. Don’t overdo it! • Avoid spending too much on publicity, awards and “token items”. • Keep these expenses reasonable, and consider whether other funding streams could pay for or partially cover certain costs. Bayou Jackson High School “Back to School Gala” Saturday, August 6, 2012 3:00—6:00 pm McKinley High “Back to School Gala” Saturday, August 6, 2011 3:00—6:00 pm Hope to See You There! GO GATORS! *Not allowable

  33. Don’t Overdo It! • For example, you can use your set-aside to purchase certificates, plaques, or trophies, and to cover other expenses like printing posters, fliers, or a banner. • However, in each case, consider how closely those items tie to your goals, and whether the expense is prudent. For example, a large banner may cost upwards of $200.00 Twin Oaks Elementary Family Literacy Night Thursday, September 20, 2012

  34. The school may use funds to: • Educate educators (i.e. parent communication workshops, attend Parental Involvement Conferences) Strategies for Effective Parental Involvement presented by J. Anthony Goodparent

  35. The school may use funds to: • Coordinate activities with other parental involvement programs • (i.e. LA 4 Pre-K, PBIS)

  36. The school may use funds to: • Develop effective communication with parents (i.e. ELL parenting materials, postage costs, newsletters and School-to-Home Folders)

  37. The school may use funds to: • Support reasonable activities suggested by parents (i.e. health fairs, Financial Aid/Scholarship workshops Tara High School 9002 Whitehall Dr. Baton Rouge, LA 70806 Saturday, August 6, 2012

  38. The school may use funds to: • Solicit parental input in the decision making process • (i.e. School Improvement Teams, Community Focus Groups, Effective Partnership Trainings)

  39. The school may use funds to: • Provide reasonable and necessary parent expenses • (i.e. childcare for Open House, bus transportation for parents to attend Open House or other parent meetings/trainings)

  40. The school may use funds to: • Train parents to enhance the involvement of other parents (i.e. Parents As Teachers • www.parentsasteachers.org

  41. The school may use funds to: • Arrange/accommodate school meetings at a variety of times • (i.e. in-home conferences, parent convenient meetings)

  42. The school may use funds to: • Implement model approaches (i.e. National Network of Partnership Schools, I CARE) National Network of Partnership SchoolsJohns Hopkins University3003 N. Charles Street, Suite 200Baltimore, MD 21218nnps@csos.jhu.edutel: 410-516-8800fax: 410-516-8890

  43. The school may use funds to: • Purchase student planners/agendas—promoting daily communication between school and home. • Cannot contain advertising, logos, mascots..

  44. Schools may not use Federal Funds for the following items: • Student Honors/Awards Banquets, or graduation activities

  45. Schools may not use Federal Funds for the following items: • OPEN HOUSE activities (*Federal funds must supplement, not supplant district responsibilities). • Open House activities are a district mandate.

  46. Schools may not use Parental Involvement Funds for the following items: • Student Field Trips • Although student field trips are not an allowable expense, transportation for parents to events may be paid with Federal funds, provided the activity increases their parenting capacity (i.e. College Days for Parents)

  47. Schools may not use Parental Involvement Funds for the following items: • Folding or stackable chairs for the school auditorium or any other areas that may be utilized to host parent meetings

  48. School-Specific Signage or School Marquee(Not Allowable) • This includes: • Parent Pick-Up Tags for Commuters • Display Cases

  49. Signage (continued) • Banners or signs promoting school-based events such as Family Literacy Night are allowable. • Signs promoting school-based Parent Resource Centers are allowable.

  50. CONCERNS & ISSUES

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