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Essentials of Grants Management

Essentials of Grants Management. Workshop by KCAUniversity held at the Stanley, Nairobi, Kenya 28-30 April 2010 Facilitators : Ignatius Baraza, Katanu Mwosa & Hannington Mambo. Introduction . Conveners – KCA University Facilitators – InfoGrant ( www.InfoGrant.org ) Participants Names

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Essentials of Grants Management

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  1. Essentials of Grants Management Workshop by KCAUniversity held at the Stanley, Nairobi, Kenya 28-30 April 2010 Facilitators: Ignatius Baraza, Katanu Mwosa & Hannington Mambo

  2. Introduction • Conveners – KCA University • Facilitators – InfoGrant(www.InfoGrant.org) • Participants • Names • Organisation • Roles • Expectations • House Rules www.InfoGrant.org

  3. Workshop Themes • Grants Management Overview • Grant Compliance Management • Managing Relationships www.InfoGrant.org

  4. Grant Management Overview • Grant Management Cycle • Roles & Responsibilities • Types of Grants and their Applications www.InfoGrant.org

  5. Grant Management Overview • Exercise on Grant Management Cycle • Agencies and departments must view grants management as an entire life cycle, from assessing prospects to completing grant objectives - CA Don Bosco Youth Career Day: Mambo

  6. Grant Management Cycle www.InfoGrant.org

  7. Tea Break www.InfoGrant.org

  8. Responsibilities & Duties • Responsibilities in the life of a grant • Responsibilities vis-à-vis team members www.InfoGrant.org

  9. Types of Grants • Most grants awarded by agencies and corporate giving programs can be categorized as one of two types: • General purpose or operating support grants • Program development or project support grants www.InfoGrant.org

  10. Types of Grants • Programme Development/Support Grants • Planning grants • Seed money or start-up grants • Management or technical assistance grants: • Facilities and equipment grants • Endowment grants • Program-related investments (PRIs) www.InfoGrant.org

  11. Types of Grants • Another way of categorisation which is of interest to the Grant Managers are: • Standard Grants • In-Kind Grants • Mixed Grants • Fixed Obligation Grants (FOG) www.InfoGrant.org

  12. Lunch Break www.InfoGrant.org

  13. Resource Mobilisation – Who? • Identifying Potential Donors • Donors: Institutional, Private, Trusts, Corporate • Governments • Large NGOs • Partnering with other Organisations • Going for In-Kind Grants • Looking out for opportunities www.InfoGrant.org

  14. Resource Mobilisation – How? • Identify potential sources • Letters, Concepts & Proposals • Team work & follow ups • Understand the Guidelines • Practical Budgets • Get written agreement www.InfoGrant.org

  15. Resource Mobilisation – How? • Proposals (Group work): • Prepare a table of contents for a standard proposal www.InfoGrant.org

  16. Proposal Writing www.InfoGrant.org

  17. Fund Raising Tips • Be patient, It takes time • Be ready, have the right people at the right place • Keep them in the know, build small bridges • Be creative with little things • Take hints and follow them through • Learn from others, but be unique • Persist without annoying www.InfoGrant.org

  18. The End Q & A == Evaluation www.InfoGrant.org

  19. Budgeting –Types of Costs • Types of Costs • Personnel • Travel & Per diems • Equipment & Supplies • Direct/Programme Costs • Other Direct Costs • Administrative Overheads • Indirect Costs www.InfoGrant.org

  20. Budgeting - Layout • Laying out the budget • Description • Units, No of Units, Unit Costs, Total Costs • Sub-Total • Hypothesis analysis (Your Budget vs Your Proposal) www.InfoGrant.org

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