Creating and Sustaining an AIS Student Chapter: Lessons Learned from the UTSA Experience

1. Creating and Sustaining an AIS Student Chapter: Lessons Learned from the UTSA Experience

2. Presenters: Nathan Giere Elizabeth Hoppstetter David Riedel

3. Nathan Giere • Vice-President • Senior • Dell contractor • Lifetime Living

4. Elizabeth Hoppstetter • Webmaster/Secretary • Senior • Bachelors of Intl Studies • Japanese • Masters of Education • USAA

5. David Riedel • President • Senior • Double major/double minor

6. About UTSA • UTSA AIS Background • Conflicts • Activities • Fund-raising • Being a student organization • The good the bad and the ugly

7. About UTSA • Based in San Antonio Texas • 30,000 students (5,600 in the College of Business) • IA/IS 120 people • Average age is 23 • Over 50% of UTSA students are first generation students

8. About UTSA • Half of students receive the full Pell grant amount • 70% work part time or more • Classes are Monday – Friday 7AM -9:45PM • Saturdays 8AM-3PM • Less than 10% live on campus

9. Founding UTSA AIS • Dr Jan Clark • Fall 2012 • 10 students • 3 advisers • Spring 2013 • 30 students • 3 advisers

10. Keeping in touch • Facebook • Twitter • YouTube • Website • Picassa

11. Non traditional problems • Lack of space • Meeting times • $$$

12. Executive council • What to do when you have an officer that does not do his or her job well? • Better selection process • Consider letting advisors review the statements before moving forward • Requiring that the nominees' gpa be at least 3.0

13. Activities • Company Speakers • USAA • HEB • FBI • CIA • Futurex • SAIC • NSA • Naval Intelligence • US Army • Union Pacific 

14. Activities • Company tours • Rackspace • Oracle • Tesoro • National Instruments • Dell • Valero • Geekdom

15. Activities • Competitions • 3 Day Start up • Imagine Cup

16. Activities • Conferences • DefCon • SXSW • AIS • JUG

17. Activities • Volunteer • Goodwill • Habitat for Humanity • Haven for Hope • Make a Difference Day

18. Fundraising • Organizing and keeping track of funds • Frost Bank Account • Access to generate queries and reports • Determining appropriate sum for member dues • Survey Members • Plan and Pay by semester • Member accountability for paying dues • Restricted access to events and updates

19. Fundraising • Building relationships with outside organizations for support • Use your contacts • Attend conferences • Apply for everything • Consider becoming non-profit • Executing fund-raising events • Meet with campus events administrators • Participate!

20. Benefits • Why is registering as a UTSA student organization is important?--------- • Ability to participate in fund-raising activities on campus • Access to meeting and event rooms • Web presence via server space and Collegiate Link

21. Successes • -------- What are your successes and setbacks since chartering?------------- • Successes • Contact building and corporate outreach • Professional Development: • CCNA • Python • Java • Windows 8 App development

22. Successes • -------- What are your successes and setbacks since chartering?------------- • Successes • Contact building and corporate outreach • Professional Development: • CCNA • Python • Java • Windows 8 App development

23. Setbacks • Member participation • Low attendance at the end of semester • Few participants in volunteer and fund-raising events • POSSIBLE SOLUTION: Offer incentives for attendance • Officer resignations • Outside obligations forcing officers to resign • POSSIBLE SOLUTION: Tougher screening of applicants as mentioned

24. Setbacks • Member accountability to pay dues • Students can still attend meetings w/ out paying dues • POSSIBLE SOLUTION: Use Access to track attendance and dues to flag offenders. • Difficulty in obtaining corporate support • Lost opportunity due to bureaucracy • POSSIBLE SOLUTION: Apply for non-profit status

25. utsaais@gmail.com www.facebook.com/utsaais @utsaais