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National Financial and Accounting Operations Center

National Financial and Accounting Operations Center. Farm Service Agency NACS/NASE National Convention New Orleans, LA June 24, 2019 – June 26, 2019. NFAOC Agenda. Introduction – Alison Suhre & Mark McKinley Guaranteed Loan Updates – Sharon Sachs Contact Information Farm Bill Changes

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National Financial and Accounting Operations Center

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  1. National Financial and Accounting Operations Center Farm Service Agency NACS/NASE National Convention New Orleans, LA June 24, 2019 – June 26, 2019

  2. NFAOC Agenda Introduction – Alison Suhre & Mark McKinley Guaranteed Loan Updates – Sharon Sachs Contact Information Farm Bill Changes Status Report Issues AASM / LINC Information Reminders Direct Loan Updates – Shantaye Gladney Contact Information Processing Timeframes Reminders Cash Management Updates – Brian Hauser Contact Information Pre-Authorized Debits (PAD) Electronic Funds Transfer (EFT)

  3. Contact Information – Farm and Community Services Branch Branch Main Phone: 314-457-6402 ECM Fax: 314-457-4539

  4. Farm Bill Changes – Farm and Community Services Branch • The Maximum Indebtedness Limit on guaranteed loans was increased to $1,750,000. This was updated in the Guaranteed Loan System on February 4th. • The parameter selection screen for Report GLS2091 – Borrowers Owing More Than a Specified Amount by State, was updated to reflect the increased Loan Limit on February 11th. • The Maximum Guarantee Percent on OL and FO for BFR and SDA was raised to 95%. • Corrections to the Guarantee Percent must be faxed to ECM for processing. • The Maximum Guarantee Percent for Conservation Loans increased to 90% for BFR and SDA. This was implemented in GLS on March 13th. • The guarantee fee is waived for Veterans participating in the Down Payment program. This has not been automated, but the fee can be corrected manually when printing Form FSA-2232,Conditional Commitment, and when processing the Loan Closing transaction in GLS.

  5. Status Report Issues– Farm and Community Services Branch • Continue to encourage lenders to sign up for electronic status reporting. • Cost less for agency and lender • More timely reporting • Corrections to Status Report information. When using Form FSA-2244, Guaranteed Loan Status Adjustment, to update the advances on the loan, please clarify in the Remarks if the amount input in Item 8 is the Total Advances on the Loan, or if it is just the additional amount of advances that should have been input on the status report. According to the form, Item 8 is Total Amount Advanced to Date, but we have found that it is usually not how it is used. You may also just submit a memo requesting us to update the Advance Amount.

  6. Status Report Issues– Farm and Community Services Branch • Corrections to Status Report information. • Historical Corrections

  7. Status Report Issues– Farm and Community Services Branch • When submitting Status Reports on loans where a Loss has processed, you may receive an error: • The error message was added to GLS as a result of an OIG audit years ago.  The auditors will not let us reduce the ‘contingencies for loss’ that we maintain on our financial statements to less than what we have already paid out on the loan.  In this example, we have already paid out $107,583.55 as a loss on this loan, the auditors will not let us reduce the balance to less than that amount converted back to 100% of the loan.  (The loss was paid only on the guaranteed portion of the loan, so we have to convert this back to the full loan amount because the status is reporting on the entire loan.)  In this case, GLS requires the Total Outstanding Balance to be $119,537.28 or greater.  (107,583.55 / 90% = 119,537.28) • When processing the Status or Default Status report, I recommend adding the actual figures reported by the lender in the Comments box, so it is recorded for future reference.

  8. AASM / LINC Information – Farm and Community Services Branch • We have a new Quick Reference Guide available for AASM/LINC access. It will be posted on: https://inside.fsa.usda.gov/program-areas/daflp/software-manuals/index The guide: • Explains the Security Roles available to the Lenders • Gives an overview of how to obtain a Level 2 eAuth account and how to get access to LINC • Explains how to add new users • Explains how to add Semi-annual and Default Status Reports • Includes Helpful Tips, based on questions that we have received. • Lender’s Access to LINC/Level 2 Access in AASM – Questions should be directed to: • Monique Kelly, Monique.kelly@usda.gov or Phone: 314-457-4103 • Cindy Pawlikowski, Cindy.Pawlikowski@usda.gov or Phone: 202-720-0900 • Sharon Sachs, sharon.sachs@usda.gov or Phone: 314-679-6804 FCSB main line: 314-457-6402 • Guarantee Fees - When submitting Guarantee Fees thru NRRS, be sure to use Collection Code 30. This code is what routes the cash to the correct jurisdiction in ADPS.

  9. Reminders– Farm and Community Services Branch • Deobligations • Be careful when processing Partial 1Ds. • In GLS, the new Loan Amount is entered on the Obligation screen and GLS calculates the Amount to be Cancelled. • On Form 2072, Cancellation of Obligation, the Amount to be Cancelled is required. • If submitting Form 2072, please notate in the Remarks section, the new Loan Amount being requested. This is just an extra verification that the 1D is processed correctly. • Account Corrections in the Guaranteed Loan System • Do not require a Remedy Ticket. Request for corrections should be faxed to ECM at 314-457-4539. • When submitting Form 2247, Guaranteed Loan Borrower Adjustments, please include a brief explanation of why changes are being requested in the Remarks, especially when changing Maturity Date. • Form 2446, DLS/ADPS/GLS Account Correction, may be used, but is not required for Guaranteed Loan corrections. Most Guaranteed Loan requests have a specific form, such as the FSA-2249 for Restructures or FSA-2246 for Assumptions. These forms only need a fax cover sheet so we know who to contact with questions. Many corrections can normally be requested via memo.

  10. Contact Information – Farm Services Branch Branch Main Phone: 314-457-6404 ECM Fax: 314-457-4539

  11. Contact Information (Cont) – Farm Services Branch

  12. Direct FLP Processing Times – Farm Services Branch

  13. Direct FLP Processing Times (Cont) – Farm Services Branch

  14. Reminders – Farm Services Branch • ECM – Fax number 314-457-4539 • ECM requests- include on the fax cover sheet an email address(s) for the purpose of emailing the notification receipt letter. If you need to verify the ECM request has been received through fax, please contact Randy Bennett – Randall.Bennett@usda.gov or 314-679-6842 • NRRS questions -contact Susan Eilertson – Susan.Eilertson@usda.gov or 202-690-9142 Changes that were made in – 1FLP Requesting an Emergency Check • Send an e-mail to all 6 of the following contacts notifying them of the emergency check request: • Randy Bennett – randall.bennett@usda.gov • Joseph Council – joseph.council@usda.gov • Preston Hammond – preston.hammond@usda.gov • Amanda Lammering – amanda.lammering@usda.gov • Ryan Loewe – ryan.loewe@stl.usda.gov • Samuel Kayser – samuel.kayser@usda.gov

  15. Reminders (Cont) – Farm Services Branch • Note – For EFT validations, call the CMDB main line at 314-457-4031 • Correcting PLCE Transaction on Discrepancy B. Additional guidance on Correcting PLCE Transaction on Discrepancy (pending publication) Please direct all PLCE relating to FMMI to Ann Steppe - Anne.Steppe@usda.gov (202-690-4017) or Ann. Smith – Ann.Smith2@usda.gov (202-720-1656) Upcoming – Drafting document for ACH verse Wire

  16. Contact Information – Cash Management Collections Branch Branch Main Email: SM.RD.NFAOC.CMCB@STL.USDA.GOV Branch Main Phone: 314-457-4023

  17. Pre-Authorized Debits (PAD) – Cash Management Collections Branch • All States are eligible to participate • PAD has several payment frequencies available • Weekly • Bi-Weekly • Monthly • Quarterly • Semi-Annual • Annual • PAD is easy, convenient, secure and free of charge • When a new PAD is established please remember to terminate any prior agreements (transfers, assumptions)

  18. Electronic Funds Transfer (EFT)– Cash Management Disbursements Branch • EFT Validations • The NFAOC Cash Management Disbursements Branch (CMDB) is now handling EFT Validation requests and inquiries.  CMDB accepts any signed EFT validation form. Requests are accepted via fax or email to RD.NFAOC.CMDB@stl.usda.gov. Please send Faxes to 314-457-4371. Contact CMDB via Telephone at 314-457-4031 if you have any questions. • EFT Validation requests received by 3:00pm CST will be processed on the day received.  Requests received after 3:00pm will be processed the next business day. • EFT will automatically be validated in 3 days, no longer 14. The automatic process is preferred because the account is verified by treasury • Manual validation request should only occur if closing is occurring within the 3 days

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