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Power to the People:

The IUB Libraries' Website Digital Asset Management System. Power to the People:. Doug Ryner, Tadas Paegle, & Julie Hardesty. IUB Libraries Website. http://www.libraries.iub.edu. IUB Libraries. 16 campus libraries IUCAT Library Catalog (SIRSI Unicorn) 6.5 million items

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Power to the People:

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  1. The IUB Libraries' Website Digital Asset Management System Power to the People: Doug Ryner, Tadas Paegle, & Julie Hardesty

  2. IUB Libraries Website http://www.libraries.iub.edu

  3. IUB Libraries • 16 campus libraries • IUCAT Library Catalog (SIRSI Unicorn) • 6.5 million items • More than 350 subscription databases • Over 40,000 electronic journals

  4. IUB Libraries Website In 2001… • Large website consisting of over 8,000 pages (some internal documents) • Decentralized management system • Hundreds of separate university server accounts • Hundreds of web developers (constantly changing) • HTML templates

  5. IUB Libraries Web SystemPrevious Structure

  6. ~libFind • Workflow • User interface & site integration • Reporting • Strengths/weaknesses

  7. Needs for Digital Asset Management • Flexibility • Work with many sources of data • Unique workflow • Collaborative – distributed management • Secure • More powerful searching/browsing • Usable Needs could not be met by purchased or Third-party solution.

  8. Development Timeline • May 2001 – hired Web Administrator, assembled team • Summer 2001 – reviewed literature, assessed project goals • Fall 2001 - defined content, met with stakeholders • Spring 2002 - developed sitemap, hired designer, user testing • Summer 2002 – developed architecture, developed interface, developed content • Fall 2002 – Launched public site

  9. IUB Libraries Web System New Structure

  10. IUB Libraries Web SystemWorkflow Structure

  11. User Interface • PHP, html / JavaScript • User informed • Find information: • Custom Search Engine • Databases A-Z • Databases by Subject • Databases by Type • Online Full-Text Journals • Library, collection or department websites • About files & user guides • System integration

  12. Find Information

  13. Metadata for Resources • Resource Name • Keywords • Description • Collection Name • Alternative Title • Vendor Name • Coverage Dates • Help Info • LOC Subject Headings

  14. Administrative Interface • IUB Libraries Content Manager (CM) • “Super Users” can add & delete • “Advocates are assigned assets” • Advocate/SU login – choose to manage “resources” select asset they are assigned • Subject Advocates – assign “resources” to subjects • Reporting (resource count, search report, log activity) • Library, collection & department “mini-sites” also managed within the cm – most used resources • Real-time

  15. Find Information

  16. Workflow • Super users add resource & either “Request Proxy” or “Make Live” • If proxy – email request & update form with proxy url; then “make live” • Email advocate and others • Available via website • Advocate/bibliographer metadata • Resource is then properly treated within site and available for “recommended resources,” subject categorization, and Google Search Appliance indexing

  17. Find Information

  18. Find Information

  19. Find Information

  20. Advantages • Organization • Simplicity • Consistency • Quality control • Flexibility • Responsiveness • Separate content from presentation

  21. Disadvantages • Perceived loss of creativity • Development time and effort

  22. Major Obstacles • Expertise and resources • Communication and education • Transition from old to new – staff and end users • Training • Responding to user feedback while continuing to develop and implement…

  23. Current Projects • Course Management • Twin Peaks • Federated Searching • Administration in Content Manager • SIRSI SingleSearch

  24. What is next? • ERM – Electronic Resource Management • Purchasing databases, licenses • Usability • Find Information – Subject Access

  25. Questions, Comments? comments@indiana.edu

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