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Project Management Methodology

Project Management Methodology. Giorgio Musso Physics Department SOSMCE 2013 Summer School Genoa, Italy. Project management objectives. To improve R&D activities in terms of: Content quality Effectiveness and costs Risk evaluation Development lead time

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Project Management Methodology

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  1. Project Management Methodology Giorgio Musso Physics Department SOSMCE 2013 Summer School Genoa, Italy

  2. Project management objectives • To improve R&D activities in terms of: • Content quality • Effectiveness and costs • Risk evaluation • Development lead time • Development Quality and Reliability • To monitor and supervise project real progress • To get a better project knowledge and planning • To improve project documentation • To improve the resources planning process • To adapt internal process with external needs

  3. Project Management • Project cycle • Project organization (responsibility assignment, work groups, project revisions) • Project management methodologies • project planning • project control and revision • project reporting • Management of geographically distributed projects • Project documentation

  4. Organisation Aspects • Central R&D Organisation • Organisation by project • Central function for Planning and Control • Matrix operating model

  5. ORGANIZATION MODEL matrix structure Tech. manag P & C FUNCTION 1 FUNCTION n LINE 1 LINE 2 LINE 3 LINE 4 LINE 5 PROJECTLEADER 1 PROJECT LEADER k project team

  6. GENERAL DIAGRAM ACU Manufact. COSTS “ON REQUEST “ ELABORATIONS PROJECT BUDGET COSTS CONTRACT ESTIMATES REQUIREMENTS & SPEC. Project Direction HOURS AND COSTS DEPTS PROJECT PROGRESS COGE DEPTS PROJECT REPORT PROJECT CONTRACT REVIEW ACTUAL STATUS FEASIBILITY STUDY REGISTERED HOURS REPORT LINES REPORT General Management PROJECT REPORT FUNCTIONS REPORT PROJECT REPORT STE REPORT

  7. Main aspects of the methodology • Methodical Planning for R&D activities • Methodical Resource allocation • Definition of project organization and responsibilities • Methodical evaluation of project Real Progress • Methodical evaluation of project Cost Progress • Periodical revision of project planning and evaluation of costs and time at the end of the project • Defined reporting procedures • Control of project documentation

  8. PLANNING PROCESS DIAGRAM PBS DEFINITION RBS DEFINITION PLANNING START UP WBS DEFINITION WP SCHEDULING MASTER PLAN OMP ABS DEFINITION OBS APPROVAL FEASIBILITY CHECK

  9. W.B.S. STRUCTURE P.B.S. W. B. S. A.B.S. W.P.

  10. PROJECT MANAGEMENT LIFE-CYCLE REVISION REPORTING PLANNING REPORTING EXCHANGE FLOW TECHNICAL PROCESS CONTROL SYSTEM P B S COSTS STRUCTURE - LINE REPORT - PROJECT REPORT - MANAGEMENT REPORT - PLANNING DOCUMENTS - CONTROL DOCUMENTS S CURVE A B S CONTROL PARAMETERS : W B S - COSTS PROGRESS - PHYSICAL PROGRESS - EARNED VALUE MASTER PLAN

  11. Controlling the project: S-Curve extra-cost Achievements Manpower Costs as planned 100 % delay Achievements Manpower Costs as real t Project duration

  12. PROJECT CONTROL DIAGRAM PROJECT OBJECTIVES RESOURCES COSTS CONTROL ELEMENTS OPERATING SCHEDULE EVALUATIN ON THE PAST AND PRESENT STATUS PRESENT STATUS PREDICTION MODEL FUTURE DEVELOP. OF THE PROJECT UPGRADING OF O.S.

  13. REPORTING PROCESS DIAGRAM Tech. Manag. DEPARTEMENT RESPONSIBLE MANAGEMENT REPORT TECHNOLOGY RESPONSIBLE PLANNING AND CONTROL PROJECT RESPONSIBLE

  14. PROJECT DOSSIER: TYPICAL CONTENTS SECT. A: REFERENCE DATA • CONTRACT FORM AND REVISIONS • ORDER FORM • SECT. B: REFERENCE DOCUMENTS • TECHNICAL REFERENCE DOCUMENTS • FEASIBILITY DOCUMENT (REF. PRC 219) • SECT. C: REQUIREMENTS • REQUIREMENTS SPECIFICATION DOCUMENT

  15. TYPICAL CONTENTS (cont.) SECT. D: PLANNING AND CONTROL DOCUMENTS • MASTER PLAN (REF. GUI202) • PROJECT REPORTS COLLECTION (REF. PRC218) SECT. E: PROJECT TECHNICAL DOCUMENTS • GENERAL DOCUMENTS • PROJECT DOCUMENTS (SOFTWARE, HARDWARE, ELECTRICAL • OR MECHANICAL PROJECT) • TEST DOCUMENTS (TEST PLAN, TEST SPEC. AND PROCEDURE • TEST RESULTS) • MANUFACTURING AND LOGISTICAL DOCUMENTS • (PART LIST, MANUFACTURING AND TESTING METHODS, TOOLS • AND DATA, STORAGE, PACKING AND CARRIAGE DATA) • PRODUCT USAGE DOCUMENTS • (INSTALLATION AND START-UP INSTRUCTIONS, MAINTENANCE, • USAGE, ...)

  16. TYPICAL CONTENTS (cont.) SECT. F: PROJECT ADMINISTRATIVE DOCUMENTS • PURCHASE REQUESTS/ORDERS/MATERIAL NOTES • DRAWING STORE • PRODUCTION REQUEST/CONFIRMATION • INVOICES SECT. G: PRODUCT ECONOMICAL DOCUMENTS SECT. H: CORRESPONDENCE AND MINUTES • INCOMING/OUTCOMING LETTERS • DESIGN REVIEW MINUTES • MINUTES OF MEETING SECT. I: OTHER

  17. Final overview………. • Scientific-Technological Management Education • Relationship among Science, Technology and Economical worlds • ……this creates a new context for Science • The cooperation between Academy and the external world can be based on two action types…….. • The Industrial Process • How industry individuates research projects • Industrial Organization • Company’s functional structure • Organization structure • Life cycle in the industrial research • Economical and financial process • Annual report schema • Economic accounting schema • Project Management

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