Library Tutorial for Department of Biological Sciences Graduate Students

Library Tutorial for Department of Biological Sciences Graduate Students Kenneth Lim slblekk@nus.edu.sg 25 Feb 2014 With acknowledgements to NUS Libraries EndNote Team

Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: Groups & Duplicates • Cite While You Write • Backing up • Guides and Tips

Libraries NUSL System The HSSM Library Central Library Medical Library Chinese Library Science library C J Koh Law Library Music Library

Loan Privileges for Graduate Students Loan Entitlement 30 Items 28 Days 3 Online Renewals Library card How do I Borrow a Book? FAQ: http://libfaq.nus.edu.sg/a.php?qid=79581

Science Library Facilities Individual carrels Newspaper corner Discussion & Seminar Rooms

Quiet Reading Area

Discussion Area Training room / Print Release Station

NUS Libraries Portal (http://www.lib.nus.edu.sg)

Services for Graduate Students

Document Delivery Service (DDS) • Request journal articles, book chapters or conference papers that are not available in NUS Libraries • Accessed via E-Forms • Cost borne by NUS Libraries • Requires approval by your Supervisor • Checking of request status FAQ: http://libfaq.nus.edu.sg/a.php?qid=10117

Intra/Inter-Library Loans • Intra-Library Loan – Request circulating books & journals found in other NUS Libraries to be collected at Science Library • Inter-Library Loan - Request books not owned by NUS Libraries. • Accessed via E-Forms FAQ: http://libfaq.nus.edu.sg/a.php?qid=16402 FAQ: http://libfaq.nus.edu.sg/a.php?qid=16793

Recommended Online Resources

Online Database Guides & Resources • Biological & Life Sciences Subject Guidehttp://libguides.nus.edu.sg/biology • PubMed Resourceshttp://www.nlm.nih.gov/bsd/disted/pubmedtutorial/ • Web of Science (includes BIOSIS Previews & Zoological Record)http://wokinfo.com/training_support/training/ • Scopus Resourceshttp://help.scopus.com/Content/h_tutorials.htm

Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

Plagiarism • What is Plagiarism? • A piece of writing that has been copied from someone else and presented as being your own work. The American Heritage Dictionary of the English Language (4th Ed.) • The act of taking someone’s words or ideas as if they were your own. • Avoiding Plagiarism • CIT Preventing Plagiarism site http://www.cit.nus.edu.sg/plagiarism-prevention/ • Proper citation of information sources • turnitin software

In-text Citation Herring and Paolillo (2006) found that the genre of a web entry, rather than the gender of the writer, affects the style of writing. Citations & Bibliography Bibliography/Reference Herring, S. C., & Paolillo, J. C. (2006). Gender and genre variation in weblogs. Journal of Sociolinguistics, 10(4), 439-459. • Two places to cite the references you have used: • within a sentence (in-text citation) • at the end of the document (bibliography/references)

Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

Introduction to Bibliographic Software & EndNote • A software that: • stores and organises references from many sources • inserts these references into a Word document, and • automatically formats your references according to a predefined citation style Comparison of Reference Management Software

EndNote Online Guide http://libguides.nus.edu.sg/endnote http://libguides.nus.edu.sg/endnote

EndNote Workflow

Hands-on Step 1: Create an EndNote Library • All programs > EndNote > EndNote Program • File > New • Filename: Test (*.enl) • Save

Step 2: Add References to the Library Import PDF Direct Export Import Text File Online Search Manual Inputting EndNote Library Cite While You Write MS Word

Method 1: Direct Export • Export references directly from database • At the database, select the records you want • Save, output, export or send to EndNote (Look for “RIS format”) • Click Open to transfer records to your EndNote library

Method 2: Import .txt File • Used when references cannot be exported to EndNote. • Very few databases e.g. Factiva • At the database, select the records you want • Export text (.txt) file and save on desktop • In EndNote, go to File > Import • Browse and select the .txt file • Select Import option > Other filters Which filter to use? http://libguides.nus.edu.sg/content.php?pid=96551&sid=3508846

NATL Method 3: Online Search • Search free databases (e.g. PubMed) and library catalogues (e.g. LINC, Library of Congress) • Go to Online Search Mode > More • Select a free database or catalogue, e.g. NATL U of Singapore • In the online search pane, search by exact title of book or conference proceeding • Copy the reference to Local Library Mode

Method 4: Import PDF Files • Extracts references from PDF files • PDF must contain a Digital Object Identifer (DOI) and is not a scanned document. • In EndNote, go to File > Import • Choose either file or folder, and change Import Option > PDF • Note: If the author, title, journal, etc, fields are not auto-populated, the PDF could be of the wrong format or have an incorrect DOI • New in X7 - PDF auto-import folderWhats new in EndNote X7 (Video)

Method 5: Manual Inputting Video:http://youtu.be/30u5_b9d5D4

Step 3: Duplicate References • To set criteria: • Edit > Preferences > Duplicates • To find duplicates: • References > Find Duplicates

Managing References: Custom vs. Smart Groups • Custom Groups • Create folders to group (categorise) references • Smart Groups • Automatically group references based on your search criteria, e.g.: author/year/title contains/is/word begins with… • Note: Any references added to EndNote will be automatically filed in the group, with immediate effect

Step 4: Cite While You Write (CWYW) • Use MS Word to insert citations into your paper • Create a paper with properly formatted references, bibliography, figures & tables • Tip: Do NOT edit the citations and bibliographies in Word. Edit the reference in the EndNote Library only • Tip: To locate citation and bibliography fields, change the MS Word’s Field Shading option

EndNote Tab & Field Shading • If EndNote is properly installed, you will see the EndNote tab in Word • After you add references, Field shading shows up as text highlighted in grey.

Inserting Citations Method 1: Find Citation a. EndNote X7 tab: Insert citation > Find Citation b. Search for a word in any field (e.g. title, author) c. Select the references that you want to insert into your paper Method 2: Insert Selected Citation(s) In EndNote library, select a citation Go to Word and place cursor at insertion point Click on Insert Citation > Insert Selected Citation(s)

Editing Citations & References • Edit & Manage Citation(s) • E.g. add page numbers, exclude author, exclude year • Edit Library Reference(s) • Place cursor in the citation, click on Edit library references and make the necessary changes. Next, click on Update citations and bibliography

Step 5: Change Style & Create a Bib Section • To change the citation style • EndNote X7 tab: • Click on Style > Select Another Style… • To create bibliography section* • Bottom right corner of Bibliography group > Layout > Bibliography title • Type References (or Bibliography) • *The bibliography section appears only when you insert a citation • *New in X7 - Create sections within Bibliography

Backing Up Library (1) • Method 1: Save a Copy • Creates an exact copy of the library  xxx Copy.Data and xxx Copy.enl • File > Save a Copy…

Backing Up Library (2) • Method 2: Compress Library • Saves the .enl file and .Data folder into one compressed file • File > Compressed Library (.enlx) • To restore: File > Open > Open Library…

Library Proxy Stem/Bookmarklet • NUS Libraries Proxy Stemhttp://libproxy1.nus.edu.sg/login?url= • e.g. Prefix a URL with the NUS Libraries Proxy Stem • http://www.springerlink.com/content/e440n0431724460v/ • http://libproxy1.nus.edu.sg/login?url=http://www.springerlink.com/content/e440n0431724460v/ • Installing the NUS Libraries Proxy Bookmarklet:FAQ:http://libguides.nus.edu.sg/content.php?pid=199108&sid=1665223

Accessing Full-Text via Google Scholar • Setting up NUS Libraries access in Google Scholar : FAQ: http://libfaq.nus.edu.sg/a.php?qid=260648 • Alternate direct link:http://scholar.google.com/schhp?hl=en&inst=13660462560571941651

Accessing Full-Text via PubMed • Setting up NUS Libraries access in PubMed: • FAQ: http://libfaq.nus.edu.sg/a.php?qid=260692#.US2nFFeQg8k • Direct link:http://libproxy1.nus.edu.sg/login?url=http://www.ncbi.nlm.nih.gov/pubmed?myncbishare=nuslib&holding=isgnuslib_fft

Tip: Make it easy for others to find all your Publications • Use a consistent name when publishing: e.g. James Tiberius KirkKirk, James T. Kirk, JT Kirk, J • Maintain a CV/Resume that includes a list of: • All your publications • All institutional affiliations over the course of your career • Participate in Scholarly Research Communitiese.g. Researcher ID /ORCIDhttp://www.researcherid.comhttp://about.orcid.org/ (Open Researcher and Contributor ID)

Wishing you success in your Academic pursuit in NUS SCIENCE LIBRARY sclib@nus.edu.sg

Thank You!  • Please fill in the feedback form at: • http://bit.ly/bsg25feb14 • Contact me at: • kenneth.lim@nus.edu.sg • Science Library sclib@nus.edu.sg

Library Tutorial for Department of Biological Sciences Graduate Students