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Macros For Reflections

Macros For Reflections. Christopher Guertin VAMC – West Palm Beach, FL Christopher.Guertin@VA.GOV. 20 th /June 2012. Objectives. Define what a Macro is Tell the differences between VB and VBA Be able to Create/Record/Edit a Macro Be able to Import/Export a Macro

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Macros For Reflections

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  1. Macros For Reflections Christopher Guertin VAMC – West Palm Beach, FL Christopher.Guertin@VA.GOV 20th /June 2012

  2. Objectives • Define what a Macro is • Tell the differences between VB and VBA • Be able to Create/Record/Edit a Macro • Be able to Import/Export a Macro • Explain when and why we would use a Macro in Reflections • Understand basic code • Know where to go for more info/help

  3. What is a Macro? • Macro (noun) Webster Dictionary • a single computer instruction that stands for a sequence of operations • Sometimes referred to as: Macroinstruction

  4. VB vs VBA VB – Visual Basic VBA- Visual Basic For Applications Requires an Application Reflections Excel Word Access Is complied and run within inside the host only Uses same Syntax as VB • Standalone • Can be used complied into an executable and run outside the host • Uses same syntax as VBA

  5. Why use a Macro? • Saves Times • Consistent Data • Easy to make both minor and major changes • Exportable / Importable • Multiple + Easier to use interfaces • Allows for User Input • Software Already Available

  6. What a Macro Can Do? • Automating almost anything • Run complex data/code • Manipulate data into more useable form • Passing Data Between Applications • Error Checking and Handling

  7. Benefits of Macros for Reflections • Easy to use and share • Change Screen Fonts, Color, Size • Assign Functions to Buttons, Keys, Mouse, Events • Allow User Input for Fileman Reports • Allow Fileman Reports to be Dynamic • Clean up “Dirty Data” • Complete Repetitive Tasks • Transfer Data to/from MS Office Products • No Programmer Access Required

  8. Security • DO NOT put your username or password into a macro to use as an AutoLogin • Code Entered is generally not considered Encrypted

  9. Getting Started

  10. Sample Reflections Screen

  11. Where to find • If the Macro Menu is not listed please follow step in word document

  12. Naming a Macro • Must start with letter • May Contain Numbers, Letters • May use an Underscore • 80 Character Max • No Special Characters or Spaces • Example: INPT_WORKLOAD_2011

  13. How to Record • Macro  Start Recording • Stop, Pause, Annotate • Can Edit, Create button, Map to key

  14. How to Edit Macro • Macro  Macros  Edit

  15. Creating Macro • Macro  Macros • Type in name under Macro Name:

  16. Run Macro • Open the saved Vista Reflections session • There are two ways to run the macro: • By pressing the newly created button for macro • Alternative way is run macro from the Macro menu • Select Macro menu on the main Vista screen • Select Macros submenu to open a Macros screen • On Macros tab select the desired macro and press Run button • The macro will start running and may prompt user for input

  17. Stopping a Macro • Macro  Stop Macro • Ctrl+Break • Create a Button

  18. Import Macro • Select Macro menu on the main Vista screen • Select Macros… submenu to open the Macros screen • On the Macros screen select Macro File tab • Press Browse… button to open Select a Macro File window

  19. Import Macro (cont…) • On the Select a Macro File screen select the desired macro (.rma file) • Click OK button • Macro name will appear in the Macro file name field on the Macros screen • Press Import button to import macro

  20. Importing Forms • Macro  Visual Basic Editor (Alt+F11) • In Visual Basic Editor • File  Import File • Select .frm file • When highlighted click Open • Make sure the .frm and .frx are in the same folder

  21. Importing Forms(cont.) • In Project • Click + next to Form • The form you imported should now display • Double click on the form you added and it will appear

  22. Adding / Removing Object Libraries • Macro  Visual Basic Editor (Alt+F11) • Tools  References • Check Box • Checked Add • UNcheck Remove • Click OK

  23. Using Macros

  24. Assigning Macro to Key • Setup  Keyboard Map

  25. Assigning Macro to Mouse Button • Setup  Mouse Map

  26. Assigning to Button on Toolbar • Right Click Tool Bar • Setup  Toolbars Customize  New Button • After Recording – Check – Create Button

  27. Customizing Buttons

  28. Event • Setup  Events • Highlight Event Requested • Click Properties to View/Edit • Or New to Create One

  29. Event(cont.) • Event Type: • Enabled • Text • Run this Event • Action • Macro • Visual Basic

  30. Save Vista Reflections Session • Select File menu on the main Vista Reflections screen • Select Save As… submenu to open the Save Settings screen • On the Save Settings screen select the desired directory to save the session in (you will not be able to save the session in the default directory) • Type the new file name for the session and press Save button (make sure the file extension is .r2w)

  31. User Input

  32. User Input • Wait for Input into Reflections • Message Box to Help • Input Box • User Form

  33. Message Box

  34. Input Box

  35. User Input - form • Many Input boxes can be used or one user form • Default Values may be set

  36. User Form • Could be a course all by itself • Many Options • Label • Text Box • Combo Box • List Box

  37. User Form - WYSIWYG • What You See Is What You Get

  38. User Form – How the User Sees It

  39. Examples

  40. Switch Column Size • Create Macro Change Column Size

  41. Screen Capture to Text FileLogging On/Off

  42. Prescription Fileman • Easy to Use Interface • Fileman Access Required • No Need to Know Fileman • Allow Direct to Excel • 2 Drugs • Drug + Allergy • Customizable output

  43. Prescription Converter • Can Use Fileman to get data • Allows Rxs to be converted one at a time • Automate Complex Process • Saves Time Money • Offers Consistency • Can Send/Receive Data Directly from Excel

  44. More Examples • SharePoint • http://vaww.infoshare.va.gov/sites/vapharmacyinformatics/WIKI/VBA/Home.aspx

  45. Basic Code

  46. Date Converter • Converts Date to Format Useable by VISTA

  47. Format Date / Time • Format() • Format(expression[, format[, firstdayofweek[, firstweekofyear]]]) • strDate = Format(strDate, "dddd, mmm d yyyy") • Wednesday, Aug 3 2011 • MyStr = Format(strTime, "hh:mm:ss AMPM") • 05:14:03 AM

  48. Expressions • Operators • Arithmetic • +, -, *, / • Comparison • >, < , = • Concatenation • &, + • Logical • And, Not, Or

  49. Variables • Variables • Naming • Must start with letter • Can be up to 255 characters • Cannot contain a Space but can use underscore • Cannot contain Operators or Special Characters

  50. Variable Life • Should be declared • Procedure • Only for that Procedure • Automatically declared • Dim strDRUG as String • Private • All Procedures in the Module • Private strDRUG as String • Public • All Procedures in All Modules of Project • Public strDRUG as String

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