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Enhancing Digital Asset Management for Educational Resources: The EDAM Project

The EDAM (Exploratorium Digital Asset Management) project, funded by IMLS grant #10028, aims to revolutionize access to educational resources through a virtual library. With a goal of cataloging 10,000 digital assets, particularly focusing on the Colored Shadows project, the initiative seeks to enhance resource accessibility for both staff and external audiences. By exporting data compatible with international standards and addressing interoperability, the project anticipates future needs while building a repository that serves educators effectively. Key outcomes include improved efficiency, heightened user satisfaction, and democratization of asset creation.

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Enhancing Digital Asset Management for Educational Resources: The EDAM Project

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  1. EDAM project(Exploratorium Digital Asset Management)IMLS grant #10028 Bacteria producing color

  2. Project Goals • A virtual library accessible via the Web • Provide quick access for staff and external audiences • Create a collection of 10,000 catalogued digital assets • Focus on the best of the photo archive Colored Shadows

  3. Project Goals Bending Light • Make data exportable and compatible with international standards • Anticipate future uses and needs • Document what we learn

  4. Project Requirements • Learning the field • Esoteric jargon (interoperability, granularity of data, learning objects, METADATA) • Evolving standards • Information specialists, techies, and other geeks Genetic Eye Color

  5. Project RequirementsThe Team:Information Specialist, Project Coordinator Rose

  6. Project RequirementsThe Team:Indexer, Staff Support Megan

  7. Project RequirementsThe Team:Digital Image Quality Control Kate

  8. Project RequirementsThe Team:Internal IT Issues; Vendor Relations Ron

  9. Project RequirementsTechnology • Software: Cumulus by Canto; multi-user system for staff; Web publishing module for external users; customized interfaces • Hardware: SunSparc server, NT network for internal users • In-house know-how Exhibit Builder

  10. Project RequirementsPlanning • Needs assessment • Digitization plan • International standards • Conceptual framework • Back-up, storage, security, maintenance Duck Into Kaleidoscope

  11. Project RequirementsTime and Patience • Unexpected technical difficulties • Infrastructure development Hexagon in a cube

  12. Project RequirementsTime and Patience • Cultural barriers; territoriality; trust; buy-in • Inconsistent intellectual property policies • Beta testers; training and hand-holding Bubbles demonstrate osmosis

  13. Outcomes, Lesson Learned, & Surprises • Popularity with users • Improved efficiency and customer service • Agent of change; capacity building; core of experienced users • New resources as users grasp potential Bubblemania

  14. Outcomes, Lesson Learned, & Surprises • Democratization of asset creation • Quality control issues

  15. Outcomes, Lesson Learned, & SurprisesStaff support time; learning curve

  16. Outcomes, Lesson Learned, & Surprises • Digitize and catalog each asset ONCE! • Let go; what’s lost is lost; prevent future loss Scattered blue light from ice cave Bone Stress

  17. Outcomes, Lesson Learned, & Surprises • Positive financial impact; efficiency of access and delivery • A clearer sense of necessary next steps Yosemite Falls

  18. User Feedback from Educators

  19. User Feedback from Educators • How have you used EDAM? • “Lesson plan inspiration, development, embellishment” • “…to prepare for a field trip and a student worksheet” • “…for my workshops on holographic imaging at MIT.” • “Needed a lab activity and EDAM was a resource.” • “to show natural phenomena and relate to physical principles.” Diffuse Reflection

  20. User Feedback from Educators • 75% found the online catalog Acceptable to Very Easy to use • 84% found it Acceptable to Very Easy to adapt and customize an EDAM asset Interfering Water Ripples

  21. User Feedback from Educators • 73% reported EDAM had not changed the way they teach, however: • “It hasn’t changed the way I teach (yet!!); it has just made it much easier to locate and use visual resources in my lessons, which I appreciate very much!” Egg Farm

  22. User Feedback from Educators • What have you gained/learned? • 36% reported a better understanding of scientific phenomena • 36% reported an increased ability to teach scientific concepts • Several appreciated free images; “Gained access to a huge number of images to illustrate concepts.” Giraffe Pattern

  23. User Feedback from Educators • 80% of respondents have an Internet connection speed of 128K ISDN or higher Leaping Boulders

  24. Going Forward • Refine data elements to better meet user needs • Refine interface for appeal and ease of use • Focus on educators; NSDL project • Tackle video and audio archives • Strengthen policies • Plan for sustainability Antarctic Glacier

  25. EDAMwww.exploratorium.edu/educate

  26. Double Rainbow

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