Microsoft PowerPoint 2007 – Unit 1

1. Chapter 2 Microsoft PowerPoint 2007 – Unit 1 MODIFYING A PRESENTATION AND USING HELP

2. Check spelling Insert and delete text in slides Find and replace text in slides Cut, Copy and Paste text in slides Rearrange text in the Slides/Outline pane Size and rearrange placeholders Insert, delete, move and copy slides Copy slides between presentations Duplicate slides Reuse slides Preview a presentation Use the Help feature Performance Objectives

3. Checking Spelling OR F7 key Click on the Review tab Click Spelling button Change or Ignore errors Checker stops at the misspelled word

4. Inserting and Deleting Text Text can be inserted or deleted in the Outline pane Text can be inserted or deleted in the Slide placeholder OR

5. Inserting and Deleting Text…/2 Selecting Text - Methods

6. Finding and Replacing Text Find Dialog Box OR Ctrl + F Click the Home tab ,then the Find button Type the text to find Click Find Next button

7. Finding and Replacing Text../2 Replace Dialog Box OR Ctrl + H Click the Home tab, then the Find button Type the text to find Click Replace buttonorReplace Allbutton Type the replacement text

8. Cutting-Copying-Pasting Text in Slides Select text first Cut, Copy and Paste buttons are located in the Clipboard group in the Home tab Cut or Ctrl + X Deletes text to clipboard Paste orCtrl +V Places clipboard contents to selected location in document Copy or Ctrl + C Copies text to clipboard

9. Cutting-Copying-Pasting Text in Slides../2 Cut – Used to move selected text to another location or to remove text Copy – Used to Copy selected text to another location Paste – Used after Cut or Copy to place selected text in desired location Shortcut Menu – Right-click selected text and use menu commands

10. Rearranging Text in the Outline/Slides Pane Position mouse pointer on slide icon or bullet until the arrow turns into a 4-headed arrow Drag until horizontal line is in desired location Hold down the Ctrl key while dragging to copy the text

11. Rearranging Text in the Outline/Slides Pane../2 Position mouse on slide icon and hold down left mouse button to select all text on slide Position mouse on bullet and hold down left mouse button to select only bulleted text

12. Size and Rearrange Placeholders on a Slide Click inside placeholder to select it Rotation handle rotates placeholder Sizing handles: drag handle in desired direction Drag corner sizing handle to change width and height

13. Size and Rearrange Placeholders on a Slide../2 Click border of placeholder and drag outline to desired location Hold down Ctrl key while dragging to copy the placeholder

14. Inserting a Slide In Normal view Click New Slide button in the Slides group in the Home tab OR Ctrl + M Slide is inserted after the active slide Click the slide that will precede the new slide, then click New Slide button In Slide Sorter view

15. Deleting a Slide In Normal view Select slide(s) in Slide pane and then press the Delete Key or Delete button Select slide(s) and then press the Delete key or Delete button In Slide Sorter view

16. Moving and Copying a Slide To Move In Normal view Click slide, hold mouse down and drag, then drop when a thin horizontal line displays the desired location Ctrl + X, position at desired location, then Ctrl + V OR To Copy In Normal view Hold down Ctrl key while dragging slide miniature OR Ctrl + C, position at desired location, then Ctrl + V

17. Moving and Copying a Slide../2 To Move In Slide Sorter view Ctrl + X then Ctrl + V Click slide, hold mouse down and drag, then drop when a thin vertical line displays the desired location OR To Copy In Slide Sorter view Hold down Ctrl key while dragging slide miniature Ctrl + C then Ctrl + V OR

18. Copying a Slide Between Presentations Select slide(s), click Copy button Open target presentation, click Paste button The copied slide will take on the design theme of the presentation into which it is copied

19. Duplicating Slides Select slide(s) to duplicate Click the New Slide button arrow Click Duplicate Selected slides Hold down Shift key to select contiguous slides Hold down Ctrl key to select non-contiguous slides

20. Reuse Slides Reuse Slide(s) Browse to folder and double-click presentation Click the New Slide button arrow Click reuse slide To retain original formatting, insert a check mark in the Keep Source Formatting check box

21. Inserting Headers and Footers Click Options button, then Header and Footer Options to Insert Header and Footer in Slides or Notes and Handouts Click Check to insert date and time Update time automatically Type Header or Footer to print on slides and handouts

22. Previewing a Presentation Click the Office button Point to Print, then Click Print Preview

23. Previewing a Presentation../2 Print Preview Window

24. Previewing a Presentation../3 Specify print slides or handouts Change Zoom Close Preview Print See Next or Previous Page Click Options button to display more options Change Orientation

25. Using the Help Feature Click on the Dialog Box Help button to display topics relating to the dialog box

26. Using the Help Feature Click the Microsoft Office PowerPoint Help button (located in the upper right hand corner of the screen) OR Press F1 Type your topicand press Enter Click topic to displayinformation

27. Features Summary How do you display the Find dialog box? Click the Home tab, then the Find button OR Ctrl + F

28. Features Summary How do you display the Replace dialog box? Click the Home tab, then the Replace button OR Ctrl + H Click Replace

29. Features Summary How do you check spelling ? Click Spelling button OR F7

30. Features Summary How do you delete a slide ? Select slide(s) in Slide pane and then press the Delete Key or Delete button

31. Features Summary How do you insert a new slide? Click New Slide button in the Slides group in the Home tab OR Ctrl + M

32. Features Summary How do you Preview a Presentation? Click the Office button Point to Print, then Click Print Preview

33. Features Summary How do you use the Help Feature? Click the Microsoft Office PowerPoint Help button (located in the upper right hand corner of the screen) OR Press F1

34. Coming Next Chapter 3 FORMATTING SLIDES