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When Research Meets the Road Reliability Focus Area February 7, 2013

When Research Meets the Road Reliability Focus Area February 7, 2013. Agenda. SHRP2 Overview What is SHRP2? Focus Areas Implementation Assistance Technical Product Description

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When Research Meets the Road Reliability Focus Area February 7, 2013

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  1. When Research Meets the Road Reliability Focus Area February 7, 2013

  2. Agenda • SHRP2 Overview • What is SHRP2? • Focus Areas • Implementation Assistance • Technical Product Description • Product Implementation • Wrap-up: Implementation Timeline • Questions?

  3. What is SHRP2? Tools to save lives, save money, save time. • Products developed from objective, credible research • Solutions that respond to challenges of the transportation community – safety, aging infrastructure, congestion • Collaborative effort of AASHTO, FHWA, and TRB • Tested products, refined in the field SHRP2 Solutions offer new technologies and processes to enhance the efficiency of transportation agencies

  4. Focus Areas Safety: fostering safer driving through analysis of driver, roadway and vehicle factors in crashes, near crashes, and ordinary driving Renewal: rapid maintenance and repair of the deteriorating infrastructure using already-available resources, innovations and technologies Reliability: reducing congestion and creating more predictable travel times through better operations Capacity: planning and designing a highway system that offers minimum disruption and meets the environmental, and economic needs of the community

  5. Implementing SHRP2 Solutions Moving forward • Approximately 30 high-priority products introduced over the next several years • Users run the gamut of the transportation industry • Selected products integrated into current transportation practices

  6. Products Ready for First Round Implementation Capacity • Implementing Eco-Logical (C06) Renewal • Next-Generation Project Management Tools (2 products) • Managing Risk in Rapid Construction Projects(R09) • Managing Complex Projects (R10) • Bridge Designs for Rapid Renewal (R04) • Preservation on High-Volume Roadways (R26) Reliability • Organizing for Reliability Tools (L01/L06)

  7. Implementation AssistanceLevels of Engagement Proof of Concept Pilot • Funds for piloting products to evaluate readiness for implementation • Contractor support to collect data and evaluate the application Lead Adopter Incentive • Funds for early adopters to offset implementation cost and mitigate risks • Recipients required to provide specific deliverables designed to further refine the product, and possibly “champion” the product to other States and localities. User Incentive • Funds for implementation support activities after early adopter use • Used to conduct internal assessments, build capacity, implement system process changes, organize peer exchanges, or offset other implementation costs

  8. Implementation AssistanceProducts & Solicitation

  9. Implementation Assistance Selection Criteria • General criteria for participants  (will vary somewhat among products) • Geographic diversity of participants • Demonstration of culture to implement new products or processes • Demonstration of past interest and/or efforts to implement similar products or processes • High commitment to making institutional/organizational changes • Commitment to conduct demonstration workshops • Willingness to share experience by facilitating peer-to-peer activities • Commitment to dedicate staff to the implementation project

  10. Practicalsolutions and technologies to reduce congestion through improved operations Reliability Focus Area – Technical Product Description

  11. The Path to Systems Operations Excellence

  12. Reliability Focus Area • Management and technical tools to improve traffic operations and reduce congestion; managing nonrecurring events to create more predictable travel times. • Products address: • Monitoring and management of travel-time reliability (TTR); reliability in planning, programming, and geometric design; coordinated incident management; organizing transportation agencies to improve reliability and prepare for future needs. • Benefits: • Predictable travel times • Reduced congestion • Improved safety through rapid incident resolution

  13. Organizing to Improve Operations Problem • Many transportation agencies are not effectively operating and managing the transportation system, particularly during events such as adverse weather, crashes, work zones, and special events, leading to unreliable travel times • Agencies need better tools to effectively address sources of unreliability Solution Comprehensive approach for: • Evaluating organizational capabilities and business processes • Developing a tailored action plan to optimize systems operations • Systematically applying process changes for the greatest gains

  14. Institutional Architectures to Improve System Operations and Management (L06) • Systems Operations & Management Capability Improvement Workshops (L06) • Business Processes • Systems/ Technology • Performance Measurement • Culture • Organization/Staffing • Partnerships

  15. Guide to Integrating Business Process to Improve Reliability (L01) Integrating Business Processes to Improve Reliability (L01) • Guidebook (and e tool) for structured approach to analyzing key processes and gaps to improve reliability

  16. Practicalsolutions and technologies to reduce congestion through improved operations Organizing for Reliability Tools Product Implementation

  17. Organizing for Reliability Tools Implementation Plan Goals • Goal 1 • By December 2013, 15 to 20 State DOTs and larger MPOs will be identified and committed to applying the SHRP2 Organizing for Reliability Tools • Goal 2 • By December 2014, all the selected State DOTs and large MPOs will have their action plans developed • Goal 3 • By December 2015, a framework will be established that will lead to nationwide adoption • Goal 4 • By December 2016, all selected State DOTs and Large MPOs will have completed their two year implementation of their action plans

  18. Four-Step Process • Outreach • Creating awareness and interest in developing and sustaining operations as a core business function • Assessment • Analyzing needs and potential business process strategies to address key organization issues and institutional gaps impacting travel time reliability • Development • Creating an action plan with specific steps to improve operational efficiency and effectiveness • Implementation • Implementing action plan and measuring progress

  19. Implementation Approach Level 1 Outreach Strategies • Inform CEO/executives about the benefits of this approach • Gain agency commitment to collaborate with FHWA/AASHTO to develop and implement action plan

  20. Implementation Approach Level 2 Assessment Strategies Assess the organizational maturity of the agency/region

  21. Implementation Approach Level 3 Development Strategies Develop an action plan to improve the agency/region level of operations capability

  22. Implementation Approach Level 4 Implementation Strategies Deliver resources to improve processes, garner support of leadership to continue funding the programs, and foster relationships among the various stakeholder groups involved in operating the systems.

  23. Management, Support & Program Sustainability • Establish FHWA/AASHTO Management Team to manage overall effort and strategically align delivery of FHWA /AASHTO resources with menu of services • Develop CMM facilitators guide to include materials needed for the delivery team to prepare for the inventory, interviews, and workshop. Conduct train-the-trainer session • Incorporate resources into the developing SHRP2 Knowledge Transfer System and/or Operations Centers of Excellence • Develop SHRP2 L01 workshop and L06 CMM linkage material • Develop the necessary policies, manuals, guidance, case studies, tools to allow nationwide adoption • Assess the results of the implementation efforts and use them for continuous improvement of the national FHWA/AASHTO operations program

  24. AASHTO and FHWA PartnershipRoles FHWA/AASHTO Management Team • Day-to-day assistance and support to the 15 to 20 early implementers. FHWA • HQ/RC/Division office staff AASHTO • SSOM SHRP2 Reliability Implementation Task Force

  25. Organizing for ReliabilityResources • Integrating Business Processes to Improve Travel Time Reliability http://www.trb.org/Publications/Blurbs/165283.aspx • Guide to Integrating Business Processes to Improve Travel Time Reliability http://www.trb.org/Publications/Blurbs/165284.aspx • Institutional Architectures to Improve Systems Operations and Management http://www.trb.org/Publications/Blurbs/165285.aspx • Guide to Improving Capability for Systems Operations and Management http://www.trb.org/Publications/Blurbs/165286.aspx

  26. Organizing for Reliability Benefits • Tailored approach to making operational changes that result in the greatest gains • More predictable travel times that save motorists time and money • Technical and financial implementation support for two years for lead adopters

  27. Organizing for Reliability Systems Operations Management Guidance (web-based tool) www.aashtosomguidance.org For more information, contact your FHWA Division Office, or:

  28. Looking Ahead Online Knowledge Transfer System (L17) 2013 More products in 2014

  29. Implementation Timeline • Solicitation opens: Mid-February • Solicitation closes: Mid-March • First awards: Mid-April

  30. Questions? Email: goSHRP2@dot.gov SHRP2 Research: www.TRB.org/SHRP2 SHRP2 at AASHTO: http://SHRP2.transportation.org

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