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DELINQUENCY CASE PROCESSING

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18 diapositives · 333 Views · Aug 30, 2014

Thomas Cleary, Senior Deputy District Attorney in Multnomah County, emphasizes the importance of swift delinquency case processing. Quick resolutions help maintain the involvement of victims and witnesses, expedite consequences for youth offenders, and decrease warrant issuances. The structured timeline for custody cases includes prompt preliminary hearings, diligent case screening by Deputy District Attorneys, and timely meetings involving various stakeholders. This organized process ensures effective communication, minimizes caseloads, and ultimately supports the goal of justice for juveniles.

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  1. DELINQUENCY CASE PROCESSING Thomas Cleary Senior Deputy District Attorney Multnomah County District Attorney’s Office – Juvenile Unit (503) 988-3875 thomas.cleary@mcda.us

  2. WHY SPEED CASE PROCESSING? • Helps keep victims and witnesses on board. • Speeds imposition of consequences. • Reduces warrants. • Reduces caseloads.

  3. CUSTODY CASESInitial DDA Processing • All youths held overnight are scheduled for a Preliminary Hearing at 1:30 PM the next day. • Police reports are completed by end of shift and are available at 8:00 AM the morning after the youth is brought to detention. • Verbal report on drug testing received from the Crime Lab mid-morning.

  4. CUSTODY CASESInitial DDA Processing (cont) • DDAs screen cases first thing in the morning. • DDAs screen on a “beyond a reasonable doubt” standard. • Generate case rejection memos on declined cases. • On issued cases, petitions filed before noon. • Witnesses entered into computer for subpoena generation by DDA at time of issuing.

  5. CUSTODY CASESInitial DDA Processing (cont) • Pretrial offer prepared. • Discovery made available to defense by 11:30am.

  6. Juvenile Department Processing (concurrent) • JCC meets with youth, speaks with youth’s family and others, reviews “social file” and referral history, gathers social history information and develops a release or hold recommendation and release plan.

  7. 11:30 Meeting • Placement Coordinator, DA’s Office representative, defense representative(s) and others meet to staff all cases set for preliminary hearing; discuss release/hold recommendations and release plans.

  8. 1:30 Preliminary Hearing • Youth appointed counsel. • Court makes a probable cause finding based upon police reports. • Placement Coordinator speaks for the department of Juvenile Community Justice. DDA may or may not agree with the department’s recommendation. • Release/hold decision made. • If release ordered, release type and conditions set. • Court dates set.

  9. Court Dates -Youth Held • Day 7 • In-Custody plea on call docket. • Opportunity for youth to admit. • Day 14 • Trial readiness. • Appearance by State and Defense to pick a “firm” trial date.

  10. Court Dates -Youth Held (cont) • Immediately after a preliminary hearing, DA’s office staff calls all witnesses to gather availability information to prepare for the trial readiness appearance. • Staff reports all witness conflicts to appearing DDA so a trial date likely to work for the State can be selected. • Trial date set approximately 2 weeks out, along with a Call date the day before (for a final report on trial readiness).

  11. Any Time Walk in Pleas • Docket time reserved daily for pleas.

  12. Day before Trial: Call • Appearance by State and Defense to report on readiness for trial next day. • If both sides are ready, case is assigned out for trial the next day to any available judge. • If either side requests a set-over, case may be set for Call and trial for another day.

  13. Detention Limits • 10 – Day review required. • 28 – Day limit without good cause hearing. • 56 – Day total limit without youth waiver.

  14. Plea/Trial Disposition • Disposition happens at the same time as charge resolution in most cases. • Exception - Sex Cases (30 – Day set over standard). • Youths not held awaiting placement. • 8 – Day sanction limit.

  15. Non-Custody Cases • Reports submitted to Juvenile Department. Juvenile Court Counselor may issue case on a Misdemeanor. • Routed to DA’s Office for review per interagency agreement. • Goal is DDA review within 30 days or sooner. • Petition filed. • Defense counsel appointed immediately (affidavits of indigence submitted later; cost may be recouped).

  16. Non-Custody Cases (cont) • Youth and parents brought in for meeting with JCC by letter. • JCC gets trial readiness date from Court Clerk and serves youth with a summons. • Gives notice of trial readiness date to DA’s Office and Defense Counsel. • All other processes the same. • Typical resolution time 60 – 90 days.

  17. PV’s • Date for hearing set day or two after preliminary heading in most instances. • Longer time may be needed for contested cases.

  18. Problem Areas/Causes of Delay • JCJ and DA’s Office data entry backlogs. • DDA screening time on non-custody cases. • Defense motions for alternative deposition or challenging youth’s ability to aid and assist. • Delay in return to DA’s Office of failed diversion cases. • Witness problems. • Pending adult charges. • Warrants.