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A YE/IT Foundation

A YE/IT Foundation. Involved in Rotary Youth Exchange since 1990 District/Multi-District Chair for 16 years Custom Software Developer since mid-1980’s. Who’s Using Rotary YEAH?. Rotary Youth Exchange Florida ESSEX – Eastern States Student Exchange Empire State RYE – NY D7120/7150/7170

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A YE/IT Foundation

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  1. A YE/IT Foundation Involved in Rotary Youth Exchange since 1990 District/Multi-District Chair for 16 years Custom Software Developer since mid-1980’s

  2. Who’s Using Rotary YEAH? • Rotary Youth Exchange Florida • ESSEX – Eastern States Student Exchange • Empire State RYE – NY D7120/7150/7170 • North Star RYE – MN D5950/5960 • Ohio-Erie Multi-District • Ohio District 6650 • South Carolina District 7770 • Why not you?

  3. What would you want in a YE Database? • YEO Portal • Your Students • Contact Information • Flight Itineraries • Insurance Details • Links to Maps • Your Host Families • Contact Information • Host Student History • Links to Maps • Web Forms • Monthly Counselor Reports • Host Family Changes • Home Visit/Interview • Follow-up HF (2nd Visit) Reports • Host Family Applications • Volunteer Applications • Auto Processing • Host Family Applications • Web Form including Photos • Reference Requests • Volunteer Applications • Web Form including Photo • Reference Requests • DOS Traincaster Integration • IB & OB Student Registrations • Web Form including Photo • IB SEVIS Info • Host Family Changes • Confirmation Messages • Notification to RI • Prior Host Family Survey • New Student ID Cards • Reminders • Monthly Reports • Pending Applications/Referrals • Overdue Reports • More… • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  4. What would you want in a YE Database? • YEO Portal • Your Students • Contact Information • Flight Itineraries • Insurance Details • Links to Maps • Your Host Families • Contact Information • Host Student History • Links to Maps • Web Forms • Monthly Counselor Reports • Host Family Changes • Home Visit/Interview • Follow-up HF (2nd Visit) Reports • Host Family Applications • Volunteer Applications

  5. What would you want in a YE Database? • YEO Portal • Your Students • Contact Information • Flight Itineraries • Insurance Details • Links to Maps • Your Host Families • Contact Information • Host Student History • Links to Maps • Web Forms • Monthly Counselor Reports • Host Family Changes • Home Visit/Interview • Follow-up HF (2nd Visit) Reports • Host Family Applications • Volunteer Applications

  6. What would you want in a YE Database? • YEO Portal • Your Students • Contact Information • Flight Itineraries • Insurance Details • Links to Maps • Your Host Families • Contact Information • Host Student History • Links to Maps • Web Forms • Monthly Counselor Reports • Host Family Changes • Home Visit/Interview • Follow-up HF (2nd Visit) Reports • Host Family Applications • Volunteer Applications

  7. What would you want in a YE Database? • YEO Portal • Your Students • Contact Information • Flight Itineraries • Insurance Details • Links to Maps • Your Host Families • Contact Information • Host Student History • Links to Maps • Web Forms • Monthly Counselor Reports • Host Family Changes • Home Visit/Interview • Follow-up HF (2nd Visit) Reports • Host Family Applications • Volunteer Applications

  8. What would you want in a YE Database? • YEO Portal • Your Students • Contact Information • Flight Itineraries • Insurance Details • Links to Maps • Your Host Families • Contact Information • Host Student History • Links to Maps • Web Forms • Monthly Counselor Reports • Host Family Changes • Home Visit/Interview • Follow-up HF (2nd Visit) Reports • Host Family Applications • Volunteer Applications

  9. What would you want in a YE Database? • YEO Portal • Your Students • Contact Information • Flight Itineraries • Insurance Details • Links to Maps • Your Host Families • Contact Information • Host Student History • Links to Maps • Web Forms • Monthly Counselor Reports • Host Family Changes • Home Visit/Interview • Follow-up HF (2nd Visit) Reports • Host Family Applications • Volunteer Applications • Auto Processing • Host Family Applications • Web Form including Photos • Reference Requests • Volunteer Applications • Web Form including Photo • Reference Requests • DOS Traincaster Integration • IB & OB Student Registrations • Web Form including Photo • IB SEVIS Info • Host Family Changes • Confirmation Messages • Notification to RI • Prior Host Family Survey • New Student ID Cards • Reminders • Monthly Reports • Pending Applications/Referrals • Overdue Reports • More… • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  10. What would you want in a YE Database? • Auto Processing • Host Family Applications • Web Form including Photos • Reference Requests • Volunteer Applications • Web Form including Photo • Reference Requests • DOS Traincaster Integration • IB & OB Student Registrations • Web Form including Photo • IB SEVIS Info • Host Family Changes • Confirmation Messages • Notification to RI • Prior Host Family Survey • New Student ID Cards • Reminders • Monthly Reports • Pending Applications/Referrals • Overdue Reports • More…

  11. What would you want in a YE Database? • YEO Portal • Your Students • Contact Information • Flight Itineraries • Insurance Details • Links to Maps • Your Host Families • Contact Information • Host Student History • Links to Maps • Web Forms • Monthly Counselor Reports • Host Family Changes • Home Visit/Interview • Follow-up HF (2nd Visit) Reports • Host Family Applications • Volunteer Applications • Auto Processing • Host Family Applications • Web Form including Photos • Reference Requests • Volunteer Applications • Web Form including Photo • Reference Requests • DOS Traincaster Integration • IB & OB Student Registrations • Web Form including Photo • IB SEVIS Info • Host Family Changes • Confirmation Messages • Notification to RI • Prior Host Family Survey • New Student ID Cards • Reminders • Monthly Reports • Pending Applications/Referrals • Overdue Reports • More… • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  12. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  13. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  14. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  15. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  16. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  17. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  18. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  19. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  20. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  21. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  22. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  23. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  24. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  25. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  26. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  27. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  28. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  29. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  30. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  31. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  32. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  33. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  34. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  35. What would you want in a YE Database? • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

  36. What would you want in a YE Database? • YEO Portal • Your Students • Contact Information • Flight Itineraries • Insurance Details • Links to Maps • Your Host Families • Contact Information • Host Student History • Links to Maps • Web Forms • Monthly Counselor Reports • Host Family Changes • Home Visit/Interview • Follow-up HF (2nd Visit) Reports • Host Family Applications • Volunteer Applications • Auto Processing • Host Family Applications • Web Form including Photos • Reference Requests • Volunteer Applications • Web Form including Photo • Reference Requests • DOS Traincaster Integration • IB & OB Student Registrations • Web Form including Photo • IB SEVIS Info • Host Family Changes • Confirmation Messages • Notification to RI • Prior Host Family Survey • New Student ID Cards • Reminders • Monthly Reports • Pending Applications/Referrals • Overdue Reports • More… • YE Admin Hub • Current & Historical Data • Students • Host Families • Volunteers • Schools, Clubs, Countries, etc. • Clear Tracking with Progress Indicators • Full Approval Process for HFs & Vols • Alerts and Event Notifications • Import Prior Data & Reference Files • E-mail Message Generation • Text Message Generation • Variety of Reports • Data Export to Spreadsheets • Payment Tracking & Register Report • SEVIS-ready Data Screens • One-touch DOS Placement Reports • Document Bundling for CSIET Audits

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