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U.S. Department of Education Safeguarding Student Privacy

U.S. Department of Education Safeguarding Student Privacy. Melanie Muenzer U.S. Department of Education Chief of Staff Office of Planning, Evaluation, and Policy Development. Data is one of the four assurances in ARRA and is also fundamental to the other three.

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U.S. Department of Education Safeguarding Student Privacy

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  1. U.S. Department of Education Safeguarding Student Privacy Melanie Muenzer U.S. Department of Education Chief of Staff Office of Planning, Evaluation, and Policy Development

  2. Data is one of the four assurances in ARRAand is also fundamental to the other three.

  3. Our initiatives rely on high quality, timely data to inform decision-making and improve educational outcomes. Strengthen Transparency and Increase Accountability Improve Instruction and Programs Empower Families Protect Student Privacy

  4. New U.S. Department of EducationInitiatives to Protect Data Privacy Privacy Technical Assistance Center Provide a one-stop resource for SEAs, LEAs, and the post-secondary community regarding data privacy, confidentiality, and security practices in education databases. Technical Briefs & Non-Regulatory Guidance Release a series of technical briefs providing guidance on privacy issues such as data stewardship, electronic data security, and statistical methods for data protection. Chief Privacy Officer Create a new senior advisor position at ED to work on all privacy policies and programs, including overseeing FPCO and serving on the PTAC advisory board. FERPA Notice of Proposed Rulemaking Clarify how States can effectively develop and use data in Statewide longitudinal data systems while ensuring protection of individual privacy. FPCO Process Improvements Evaluate process improvements for the Family Policy Compliance Office to expand technical assistance and resolve complaints. Privacy Recommendations for Public Input Solicit external suggestions on ways ED can address emerging challenges in protecting student data in data systems. Post your input on www.ed.gov by August 13th.

  5. Privacy Technical Assistance Center (PTAC) Develop coordinated guidance and communication about privacy, confidentiality, and security measures Request for Information: https://www.fbo.gov Provide “one-stop” capability to share policies and practices with education data systems professionals Communicate to stakeholders about outreach activities and changes to requirements, practices, and regulations Share lessons learned about privacy protection practices from other government agencies and industries Facilitate SEAs, LEAs, and postsecondary institutions sharing lessons learned surrounding privacy matters Offer virtual and in-person settings for collaboration Create training materials on privacy, confidentiality, and security issues

  6. Technical Briefs ED is launching a new series of technical briefs on various aspects of the protection of personally identifiable information in student education records.

  7. Chief Privacy Officer ED is creating a new Chief Privacy Officer position at the Department to be responsible for: ED’s compliance with and advice on federal laws, regulations, and policies related to information privacy Advising on privacy policy including legislative language, regulations, and non-regulatory guidance Advising ED offices on inclusion of privacy, confidentiality, and data security requirements in policies and programs Training ED employees and contractors on privacy Oversight of the Family Policy Compliance Office

  8. Family Educational Rights & Privacy Act

  9. Family Educational Rights & Privacy Act Disclosure of Student Information Related to Emergencies and Disasters • Issued June 2010 • Addresses disclosure of education records to outside parties when responding to emergencies, including natural or man-made disasters. • The exceptions to FERPA’s general consent rule that may be applicable and that are discussed are – • - Directory Information • - Health or Safety Emergency • - Judicial Order or Lawfully Issued Subpoena http://www2.ed.gov/policy/gen/guid/fpco/pdf/ferpa-disaster-guidance.pdf

  10. FPCO Process Improvements ED is investing in the Family Policy Compliance Office at ED to expand the technical assistance available to the public and to be able to resolve complaints more quickly. Hiring outside consultants to advise on new guidance Improve internal processes to increase efficiency Revise the complaint form for parents and students and post it online

  11. External Privacy Recommendations for ED Full recommendations are available online at: http://www.ed.gov/blog/2010/06/data-security-and-privacy-protections/ Read the blog comments, post your own!

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