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SharePoint Best Practices

Explore essential best practices for designing effective SharePoint information architecture. This guide covers crucial aspects such as taxonomy, metadata, branding, and consistent look and feel. Learn about key governance strategies to enhance findability, including keyword management and user profiles. Discover the do's and don'ts of shared services, document management, and optimizing libraries for collaboration. Master the art of creating intuitive navigation structures and personalized experiences to leverage the full potential of SharePoint in your organization.

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SharePoint Best Practices

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  1. SharePoint Best Practices Daniel A. Galant Mindsharp Daniel.Galant@mindsharp.com

  2. Overview

  3. Information Architecture • Taxonomy • Metadata • Branding • Consistent look and feel • Page layouts • Site templates • Navigation Governance

  4. Keywords and Best Bets • Findability is key • Match keywords to metadata • Content Sources • Fewer is better • People Search • User profiles • Capture tacit knowledge Search

  5. What are they? • Search • My Sites • Profiles • Audiences • Personalization Links • Published Links • Excel Services • Business Data Catalog Shared Services

  6. SSP Do’s and Don’ts • Do create as few as possible – 1 is great • Do not have more than 4 • Do create Trusted My Site providers for Geographically dispersed deployments • Do not consume services across a WAN • Do test your design Shared Services

  7. Not everything belongs in SharePoint • Libraries are for collaboration • Require Check-out • Versioning • Use Content Types • Content owners should be Site Admins • Folders are better than filters • Libraries are better than folders Document Management

  8. Resources • Mindsharp • www.mindsharp.com • Discussion Groups • sharepointdiscussions@yahoogroups.com • CodePlex • www.codeplex.com • Demo Sites • www.wssdemo.com • SharePoint Team Blog • Blogs.msdn.com/sharepoint

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