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Summary

Division I Introduction to Recruiting: Official/Unofficial Visits and Publicity Shauna Cobb and Andy Cardamone Academic and Membership Affairs 2010 Regional Seminars. Summary. Official Visits. Unofficial Visits. Publicity. Case Studies. Official Visits. Official Visit Definition.

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  1. Division IIntroduction to Recruiting: Official/Unofficial Visits and PublicityShauna Cobb and Andy CardamoneAcademic and Membership Affairs2010 Regional Seminars

  2. Summary • Official Visits. • Unofficial Visits. • Publicity. • Case Studies.

  3. Official Visits

  4. Official Visit Definition • Campus visit financed in whole or in part by the institution. NCAA Bylaw 13.02.15.1

  5. Official Visit Limitations • One visit per institution. • A maximum of five expense-paid visits. • Not earlier than the opening day of classes senior year. • Women’s basketball may not occur during the July evaluation period. • Bylaws 13.6.2.1, 13.6.2.2, 13.6.2.2.1 and 13.6.2.2.2

  6. Official Visit Limitations • May not be provided to a nonqualifier in his or her first year at a two-year institution. • Shall not exceed 48 hours. • Prospective student-athlete (PSA) may receive five additional visits beginning October 15 after completion of high school. Bylaws 13.6.2.3, 13.6.2.3.1 and 13.6.4

  7. Requirements for Official Visit • Test score taken on national testing date. • State administered ACT may be used to meet requirement. • High school or college transcript. • Register with the NCAA Eligibility Center. • Placed on institution’s Institutional Request List(IRL). • Bylaw 13.6.3

  8. Transportation on Official Visit • PSA may be provided actual round-trip transportation costs. • Round-trip from any location (return to origin). • If PSA does not return to origin, cost cannot exceed round-trip cost. • Airfare may not exceed coach (or comparable) class. Bylaws 13.5.2.1and 13.5.2.3

  9. Transportation on Official Visit (continued) • PSA travelling by automobile may receive round- trip mileage expenses at the same rate institution’s staff members receive. • Institution’s coach may transport; however, the 48- hour period starts when the coach starts transporting the PSA. • Bylaws 13.5.2.2 and 13.5.2.2.3

  10. Lodging • Within a 30-mile radius of institution’s campus. • Scale comparable to that of normal student life with no special accessories. • Only for PSA and the parents (or legal guardians) or spouse. • Additional persons. • May pay PSA’s reasonable meals and lodging while in transit to and from campus from visit. • Bylaws 13.6.6, 13.6.7.1.1 and13.6.9

  11. Entertainment • PSA and parents or legal guardians may be provided: • Reasonable entertainment. • $30 per day. • Within 30 miles of campus. • Normal retail cost. • Bylaws 13.6.7.1 and 13.6.7.8

  12. Meals • PSA and parents or legal guardians, spouse and children may be provided three meals per day. • Does not come out of the $30 per day entertainment money. • Must be comparable to those provided to student-athletes (SA) during the academic year. • Bylaw 13.6.7.7

  13. Complimentary Admissions • Maximum of three complimentary admissions to home athletics event within a 30-mile radius of campus. • Nontraditional family may receive two additional complimentary admissions. • PSA may not receive complimentary admissions to a conference tournament, NCAA or other postseason competition. • Bylaws 13.6.7.2, 13.6.7.2.1, 13.6.7.2.2 and 13.6.7.2.3

  14. Student-Host • Maximum of $30 per day to cover entertainment. • Excludes the cost of meals. • May receive meals if accompanying PSA. • May receive complimentary admissions to campus athletics event if accompanying PSA. • Bylaw 13.6.7.5

  15. Student-Host(continued) • $30 per day entertainment is for PSA and all hosts. • Only one student-host may be provided a free meal if accompanying PSA. Bylaw 13.6.7.5.2

  16. Recap • Lodging, meals and entertainment may be provided for PSA and parents or legal guardians. • Transportation expenses may be provided for PSA only. • Complimentary admissions may be provided to anyone accompanying PSA.

  17. Unofficial Visits

  18. Unofficial Visit Definition • Campus visit financed by the PSA. Bylaw 13.02.15.2

  19. Limitations • No limit in number. • May be prior to senior year. • May not occur during dead period. • Men’s basketball. • May not occur during the month of July. • Women’s basketball. • May not occur during the July evaluation period. Bylaws 13.7.1, 13.7.1.1, and 13.7.1.2

  20. Transportation • May provide transportation to view practice and competition sites in PSA’s sport and other institutional facilities and to attend a home athletics contest at any local facility. • Institution’s staff member must accompany PSA. Bylaw 13.5.3

  21. Lodging • PSA may stay on campus with an enrolled SA only if he or she pays the regular institutional rate for lodging. Bylaw 13.7.2.1.2

  22. Entertainment and Meals • Maximum of three complimentary admissions may be provided to any home athletics event at any facility within a 30-mile radius of campus. • PSA may pay the actual cost of meals to eat on campus. Bylaw 13.7.2.1 and 13.7.2.1.1

  23. Activities During Official and Unofficial Visit • Not permissible during official or unofficial visit. • Personalized recruiting aids (e.g., jerseys, scoreboard). • Game-day simulations. • Decorative items (whether or not include PSA’s name). • Balloons/welcome signs in hotel room/lobby. • Name plate on locker. Bylaws 13.6.7.9 and 13.7.3

  24. Publicity

  25. Presence of Media during Recruiting Contact • Not permissible for a media entity to be present during any recruiting contact made by an institution's coaching staff member. Bylaw 13.10.1

  26. Comments before Signing/Acceptance • A member institution may only confirm PSA’s recruitment. • No comments regarding PSA’s ability or contribution to team. Bylaw 13.10.2

  27. PSA’s Visit to Campus • May not publicize a PSA's visit to the institution's campus. • May not arrange for the publicity of a PSA’s visit.  • PSA may not participate in team activities that would make the public or media aware of the PSA's visit to the institution. Bylaw 13.10.5

  28. Introduction of PSA • An institution may not introduce PSA at an event that is open to the general public or the media. Bylaw 13.10.6

  29. Media Releases Regarding Signing/Acceptance • May occur only after signing of National Letter of Intent (NLI) or written offer. • Communication regarding a PSA’s signing may be released to media outlets at the institution's discretion.  • No limits on: • Number. • Content. Bylaw 13.10.9

  30. Media Releases Regarding Signing/Acceptance (continued) • An institution is prohibited from purchasing or receiving commercial advertising to be used to identify a PSA by name or picture. • Advertising includes printed flyers, media or billboards. Bylaw 13.10.9

  31. Media Releases Regarding Signing/Acceptance • One on-campus press conference per sport is permitted. • No PSAs (or their friends or relatives) may be in attendance. Bylaw 13.10.9.5

  32. Media Releases Regarding Signing/Acceptance (continued) • Celebratory functions. • Coaching staff members may attend. • Discuss PSA’s who have signed, including with working media. • Provided that communication of PSA’s commitments had previously been released by institution to media outlets. • Bylaw 13.10.9.5

  33. Signings On Campus • Institutional control. • An institution is responsible for signings on its campus. • Contact by the media with PSA on campus during the time he or she signs a NLI or tender of financial aid shall be prohibited. Bylaw 13.10.9.5

  34. Recap • Beforesigning of NLI, financial aid agreement or written offer of admission. • No media during recruiting contacts. • No media during campus visit. • No comments regarding PSA’s ability, possible contribution to team or likelihood of signing.

  35. Recap(continued) • After signing of NLI, financial aid agreement or written offer of admission. • Multiple media releases. • One press conference.

  36. Case Studies

  37. Case Study - Brenda • Brenda, a swimming PSA, signed an NLI with Coal State University. • Coal State takes out an 8 ½” x 11” glossy, color print ad in the newspaper to announce the signing. • The photo shows Brenda standing in front of a well-known landmark on campus.

  38. Case Study – Brenda(continued) • Is this permissible? • No, Institutions are prohibited from purchasing or receiving commercial advertising (e.g., print, media or billboard) to be used to identify the PSA by name or picture. • If the photo was part of a press release and media guide would it be permissible? • Yes, however Brenda may not be provided the photo.

  39. Case Study - Brandon • Brandon, a basketball PSA, is attending an institutional camp at Valley State University. • Valley State allows the general public to come and watch the final day of the camp. • Various media outlets attend and print several stories regarding Brandon.

  40. Case Study – Brandon(continued) • Is this permissible? • Yes, the media was not provided any special access to areas of the camp that are not already available to the general public. • Additionally, the media was not specifically invited to the camp nor did any representative from the institution take part in the stories. • Bylaw 13.10.5 • Official Interpretation 6/24/2009

  41. Case Study – Dylan and Steve • Dylan, a PSA, is taking an official visit to Valley State University. • Dylan and his student-host Steve want to go to a concert at the After Dark using the $60 ($30 per day for 2 days) received for entertainment money.

  42. Case Study – Dylan and Steve(continued) • Can the entire amount be spent in one day for the purchase of the tickets? • Yes, Dylan and Steve may use the entertainment money to purchase tickets for a concert. • Total amount of the concert tickets may not exceed $60.

  43. Case Study - David • David, a diving PSA, makes an unofficial visit to California University. • Can Coach Nat take David to lunch at The Peach Pit, an off-campus facility, as long as David pays for himself? • No. Unless David is a senior PSA and it is a permissible contact period. The contact would have to count as one of the seven recruiting opportunities.

  44. Case Study – David (continued) • Can Coach Nat instruct Ray, a diving SA at California, to take David to The Peach Pit instead? • No. Off-campus, in-person contact between an enrolled SA and a PSA is permissible only if it is unavoidable, incidental and not at the direction of a coach.

  45. Case Study – Donna and Kelly • Donna, a junior PSA in field hockey, arrives at Melrose University to make an unofficial visit. • Melrose has practice at their off-campus artificial turf facility.

  46. Case Study – Donna and Kelly(continued) • May Coach Kelly provide transportation for Donna to watch Melrose practice? • Yes, it is permissible to provide Donna with transportation to view practice sites in the PSA's sport and other institutional facilities. • An institutional staff member must accompany Donna.

  47. Summary • Official Visits. • Unofficial Visits. • Publicity. • Case Studies.

  48. Questions?

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