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Quick Recap

Quick Recap. PMBOK Scope Management Processes. Summary of Scope Management Processes. Lesson 3: Planning Project Work Topic 3D: Develop a Work Breakdown Structure. Work Breakdown Structures. Based on the CONCEPT of PROJECT MONETORING AND CONTROLLING. Camp III. Camp II. Camp I. Outline.

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Quick Recap

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  1. Quick Recap

  2. PMBOK Scope Management Processes

  3. Summary of Scope Management Processes

  4. Lesson 3: Planning Project WorkTopic 3D: Develop a Work Breakdown Structure

  5. Work Breakdown Structures Based on the CONCEPT of PROJECT MONETORING AND CONTROLLING Camp III Camp II Camp I

  6. Outline • In this lecture we focus on: • Anatomy of Work Breakdown Structures • Developing a Work breakdown structure (WBS) • Dependencies between tasks • Scheduling • Notations for visualizing dependencies • Many heuristics and examples • How detailed should a WBS be? • How can you plan a long project when things are unknown or changing all the time?

  7. Anatomy of Work Breakdown Structures • What is a WBS? • The 100% Rule • Three Types of WBS Structures • Four Types of WBS Elements • Two Types of Programs • Use of WBS to Define Activities

  8. Anatomy of Work Breakdown Structures • What is a WBS? • The 100% Rule • Three Types of WBS Structures • Four Types of WBS Elements • Two Types of Programs • Use of WBS to Define Activities

  9. Work Breakdown Structure • Formal Definition per the PMBOK® Guide: A Deliverable - Oriented Grouping of Project Elements that Organizes and Defines the Total Scope of the Project. Each Descending Level Represents an Increasingly Detailed Definition of the Project Work.

  10. WBS CONCEPT • Outline of the Work to be Performed • Provides a Framework for Defining the Work on the Project - SOW • Provides a Framework for Planning • (Work Not in the WBS is Work Not in the Project)

  11. Definitions • A WBS Consists of Elements • The Lowest Level Element in the WBS is Often Referred to as a Work Package • A Work Package Consists of Tasks or Activities • Elements are Described by Nouns • Activities Contain Verbs

  12. Sample Partial WBS SOFTWARE PROJECT Level 1 TRAINING MATERIALS USER DOCUMENTS SOFTWARE SYSTEM SYSTEM ANALYSIS PROJECT MGT SYSTEM TEST MODULE 1 MODULE 2 MODULE 3 Level 3 CODING TEST

  13. Anatomy of Work Breakdown Structures • What is a WBS? • The 100% Rule • Three Types of WBS Structures • Three Types of WBS Elements • Two Types of Programs • Use of WBS to Define Activities

  14. 100 % Rule The next level decomposition of a WBS element (child level) must represent 100% of the work applicable to the next higher (parent) element.

  15. SAMPLE WBS - GARAGE GARAGE PROJECT Level 1 PERMITS/ INSPECTIONS CONSTR. PLANS PROJECT MGT GROUNDS GARAGE ASSEMBLY UTILITIES FOUNDATION WALLS ROOF DOORS/ WINDOWS ASSEMBLY DRY WALL/ PANELING DOORS/ WINDOWS FRAME Level 4

  16. 100 % Rule Importance If you follow the 100% rule, and define the WBS elements as nouns, you have won the battle to get an effective WBS.

  17. Anatomy of Work Breakdown Structures • What is a WBS? • The 100% Rule • Three Types of WBS Structures • Four Types of WBS Elements • Two Types of Programs • Use of WBS to Define Activities

  18. Three Types of WBS Structures • PMBOK® Guide Definition of a Project: “A temporary endeavor undertaken to create a unique product, service or result.”

  19. Product Breakdown • Decomposition of the Natural, Physical Structure of the Deliverable • Follows a Framework • The Deliverable is a Tangible Product • Most Common Example Used

  20. SAMPLE WBS - GARAGE GARAGE PROJECT Level 1 PERMITS/ INSPECTIONS CONSTR. PLANS PROJECT MGT GROUNDS GARAGE ASSEMBLY UTILITIES FOUNDATION WALLS ROOF DOORS/ WINDOWS ASSEMBLY DRY WALL/ PANELING DOORS/ WINDOWS FRAME Level 4

  21. Service Breakdown • No Tangible Output Product • Main Event or “Service” • Decomposition Based on a Logical Grouping (not Physical Structure) • Often Developed Bottom-up • Detailed Activities May be Checklists • Lend Themselves to Templates

  22. Service Project Breakdown International Conference Project Level 1 Attendees Transport- ation Facilities Program Displays Project Management Receptions Spouse Activities Presentations Tours Level 3 Papers Speakers Translators Level 4

  23. Results Project Breakdown • Project Does not have a Well-Structured Primary Product as a Deliverable • May Have Several Products that Collectively Achieve the Planned “Result” • The Projects are Process-Based

  24. Results Project WBS HSE PROJECT Level 1 1. Work Plan 2. Product & Process Analysis 3. Hazard Analysis 4. Q.A. Process 5. Plan Process 6. Implement- ation 7. Project Management

  25. Anatomy of Work Breakdown Structures • What is a WBS? • The 100% Rule • Three Types of WBS Structures • Four Types of WBS Elements • Two Types of Programs • Use of WBS to Define Activities

  26. Four Types of WBS Crosscutting Elements • Integrative • Analytical • Process • Project Management

  27. Four Types of WBS Crosscutting Elements1. Integrative New Technology Bicycle Project Level 1 Preliminary Design Bicycle Project Management Level 2 Frame Seat Assembly Pedals & Gears Handlebars Assembly

  28. Four Types of WBS Crosscutting Elements2. Analytical New PC Development Level 1 Project Management Documentation Personal Computer System Test System Analyses Structure Circuit Boards Hard Disk Power Supply Assembly

  29. Four Types of WBS Crosscutting Elements3. Process Aircraft System Level 1 Project Management Manuals & Data Support Equipment Air Vehicle Facilities Test & Evaluation

  30. Four Types of WBS Crosscutting Elements3. Process New PC Development Level 1 Project Management Documentation Personal Computer System Test System Analyses Level 2 Structure Circuit Boards Hard Disk Power Supply Assembly Design Procure- ment Fabrication Subsystem Test

  31. Four Types of WBS Crosscutting Elements4. Project Management • A Special Type of WBS Element • All Projects have a PM Element • May be Looked-at Conceptually as an “Overhead” Element

  32. Four Types of WBS Crosscutting Elements4. Project Management GLH, Incorporated

  33. Project Management WBS Element Decomposition Four Types of WBS Crosscutting Elements4. Project Management

  34. Anatomy of Work Breakdown Structures • What is a WBS? • The 100% Rule • Three Types of WBS Structures • Four Types of WBS Elements • Two Types of Programs • Use of WBS to Define Activities

  35. Two Types of Programs • Life Cycle Phases – Process Projects • Program Areas – Series of Projects PMBOK® GUIDE: A group of related projects managed in a coordinated way. Programs usually include an element of ongoing work.

  36. A Program Life Cycle Phases • Feasibility, Conceptual or Initiation • Planning • Execution or Implementation • Close-Out • Operations and Maintenance • (Program Management)

  37. Example Program Areas • Nanotechnology • Alcohol and Drug Abuse • Cancer Research • Anti-Terrorism

  38. PM WBS Elements in a Program • Traditional PM Elements at Level 1 • Level 2 PM Elements for each Phase/Project • Level 2 PM Elements that Relate to Subsequent Phases • Cross-cutting Analytical Elements • Outputs for Future Phases

  39. Level 1 PM Decomposition Program Management Level 1 Administration & Budget Communications Program Support Program Control Etc.

  40. Anatomy of Work Breakdown Structures • What is a WBS? • The 100% Rule • Three Types of WBS Structures • Four Types of WBS Elements • Two Types of Programs • Use of WBS to Define Activities

  41. Time Sharing System (TSS) Project WBS TSS PROJECT Level 1 Project Management Requirements Specification Design Specification TSS Software • Module 1 • Module 2 • Integrate Modules • Initial Specification • Final Specification • Project Start • Project Meetings • Project Reports • Initial Specification • Final Specification

  42. WBS and Activities in MS Project GLH, Incorporated

  43. SummaryGeneric WBS Elements PROGRAM Level 0 Program Management Phase/ Project Project A Phase/ Project Ongoing Work Level 1 1. Product Breakdown Elements 2. Service Breakdown Elements 3. Results Breakdown Elements 4. Crosscutting Elements 5. Project Management Elements Level 2 Groupings Steps Integrative, Analytical, or Process Product Structure Support and Management

  44. Effective Work Breakdown Structures Thank You

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