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Part 3: Coordination and Control, Information, Administrative Structure

Part 3: Coordination and Control, Information, Administrative Structure. Descriptions of Basic Societal Functions. Most Problems in Disaster Management have been related to inadequate Coordination and Control. Coordination and Control Roles and Responsibilities.

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Part 3: Coordination and Control, Information, Administrative Structure

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  1. Part 3:Coordination and Control, Information, Administrative Structure

  2. Descriptions of Basic Societal Functions

  3. Most Problems in Disaster Management have been related to inadequate Coordination and Control

  4. Coordination and ControlRoles and Responsibilities • Contingency planning and preparedness • Maintain inventory of available resources (goods & services) • Select most appropriate indicators of function • Surveillance and monitoring • Information management • Monitor status of each BSF • Coordinate overall activities of each BSF • Activation of contingency plans • Decision-making • Set Priorities • Define goals/objectives of interventions / responses

  5. Coordination and ControlRoles and Responsibilities(continued) • Apply appropriate indicators • Exercise authority • Resource management • Initiate action as needed • Prevent resources not needed • Define progress • Provide information to all parties • Interact with the media assuring accuracy of reports • Liaison with external governments, non-governmental, inter-governmental agencies, commercial private sector • Provide quality assurance and control These are Subfunctions of Coordination and Control

  6. Resource Management • Accumulate, process, and interpret data • Damage • Needs • Available Supplies • Procure resources needed • Match resources with needs • Allocate resources • Evaluate • Effectiveness • Efficiency • Benefits • Costs

  7. Organization of Coordination and Control

  8. Domains of Coordination and Control Centers

  9. Hierarchy of CCCs

  10. Information

  11. Data vs. Information • Reliability • Reproducibility • Validity • Data Information

  12. Static Spatial Contact Hazard Clinical External Population-at-risk Dynamic Damage Needs Finance Internal External messages Event log Special Event-specific Hierarchical Information Types

  13. Information Structure • Structured • Unstructured

  14. Information: Challenges • Relevance • Accuracy • Validity • Complete • Comprehensible • Immediately available • Continuously updated

  15. Information: Barriers • People • Unfamiliarity • Incompatibility • Invalid processing and interpretation • Multiple jurisdictions • Cultures and languages • Time-consuming methods • Unnecessary duplication • Poor distribution • Non-harmonized terminology • Quality and capacity

  16. Information Sharing • Required to make decisions • Differs with function • Expertise needed to interpret data • Information from data must be filtered • Dependence on computers/electrical power?

  17. Information Nothing Happens Without INFORMATION

  18. Administrative Structures

  19. Administrative Structures • Society operates by Administrative structures, not by BSFs • Control resources • Few are self-sufficient • Larger orgs—more layers (each functionally specific) • Structure different for each organization Resources of society resident in MANY, MANY administrative entities

  20. Administrative Entities • Governmental agencies • Intergovernmental agencies • Non-governmental organizations • Businesses • Academic institutions

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