John Redford, Biola University

1. Searching and COPY-CATALOGING music IN ConneXion ClientCLA Technical Services Interest Group & the Music Library Association, Southern California Chapter, April 13, 2012 John Redford, Biola University

2. Searching and copy-cataloging in Connection Client • …with a foray into original cataloging to follow up on Hermine’s presentation.

3. Recommended text • Music Coding and Tagging: MARC 21 Content Designation for Scores and Sound Recordings • 2nd ed. • By Jay Weitz • 2001 • Soldier Creek Press • ISBN 0-936996-77-3 • Also: a multi-lingual music term dictionary

4. The good news! • Full level records (Elvl I) or PCC records (Elvl [blank]; authentication field: 042) are available for the vast majority of published scores, especially standard works by major composers • (don’t expect LC records though) • Look at 040: there are many music catalogers in many major institutions which support graduate level music programs doing the work

5. Expect multiple and duplicate records • Especially for standard works with a long publishing history

6. The emergence of ISMNs (and ISBNs) • Not many publishers use ISBNs; exceptions include Dover and Oxford, and Schirmer now that they are distributed by Hal Leonard. • Index label in the command line search not required for ISBNs • ISMNs (International Standard Music Number) are being used more and more and are often added to new print runs of scores that have been available for a long time • Use the index label sn: in the command line for searching ISMNs and other standard numbers

7. Searching by ISMN

8. Searching by ISBN

9. Searching by standard numbers: ISMN & ISBN (the command line search) • Some observations: • An ISMN/ISBN search yielding no results does not necessarily mean there is no valid record • Records retrieved may not be the best record for the item in hand • They may have been recently added to previously published scores especially if there is a new distributor, e.g. Hal Leonard

10. Example

11. Searching by standard numbers: ISMN & ISBN • The search may only retrieve vendor and/or foreign records • Don’t use a foreign record From BFAS Ch. 3: • Policy for parallel records • In 2003, OCLC policy changed to allow for parallel records within WorldCat by language of cataloging. It has long been envisioned that WorldCat would need a parallel record structure to display records by language of cataloging.

12. Searching by standard numbers: ISMN & ISBN • There is an ongoing debate among music catalogers whether to input a new record when an ISMN/ISBN has been added (often with new distributor information) • You don’t have to! • It’s ok to choose an otherwise valid record and enhance it in your system • Sometimes existing master records are enhanced by the addition of ISMNs and/or distributor numbers

13. When to input a new record • BFAS 4.2 Field-by-Field Guidelines for New Records • Differences indicative of a distinct bibliographic item usually occur in more than one field. If a difference occurs in a single field, determine whether there are two separate bibliographic items with only one significant difference or whether the difference is an error or a difference in opinion. If in doubt, use the existing record.

14. When to input a new record • These guidelines use the following terms: • Term Definition: • Absence The information applies to the item in hand, but is not found in the online record. • Presence The information does not apply to the item in hand, but is found in the online record. • Difference The information applies to the item in hand, but appears in another form in the online record.

15. Rules for standard numbers • 020 International Standard Book Number • Absence or presence of field does not justify a new record. A difference in field alone does not justify a new record. Compare fields245 through 5xx for other differences to justify a new record. • 024 Other Standard Identifier [ISMN = 024 2b] • Absence, presence or difference in field does not justify a new record.

16. Rules for standard numbers • Publisher Number (028 3X) • Plate Number (028 2X) • SCO and REC. Absence or presence of field alone does not justify a new record. Compare differences infield 245,field 260,field 262,field 300,field 500, etc., to justify a new record. Specific differences in numbering, except for minor variations in completeness, justify a new record.

17. Searching by publisher number

18. Searching by plate number • Weber example

19. To recap: one more example

20. one more example

21. However, despite standard numbers… • be prepared to do a keyword search…

22. Music Edition Anomaly • Edition Peters is not an edition (at least where the bibliographic description is concerned) • See Weitz, p. 211: • …do not consider as an edition statement… • Statements that incorporate the name of the publisher…and are often but not always accompanied by a publisher’s number (e.g. “Edition Peters”)

23. Music Edition Anomaly example

24. Let’s look at a score… • Saint-Saëns’ piano concerto no. 2 • A standard work by a major composer published by a major music publisher • In this case the ISBN search “hits the nail on the head” but let’s do a keyword search to see an example of a long publishing history

25. Let’s look at a score… • Observations… • Uniform titles and subject headings to be covered later of course • Which of the existing records could be used if none included the ISBN?

26. More searching, and… • We’re going to search for this work both as a single volume and also as a multi-volume set, but first…

27. An original cataloging exercise • …we’ll transcribe the descriptive elements before looking at the available records.