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Carmine Di Nuzzo Ministry of Economy and Finance (MEF) – Inspectorate General for the Financial Relations with the

The IT system framework in the Programming period 2007-2013 in Italy Ljubljana, 12-13 October 2009. Carmine Di Nuzzo Ministry of Economy and Finance (MEF) – Inspectorate General for the Financial Relations with the European Union (IGRUE). Outline. Introduction.

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Carmine Di Nuzzo Ministry of Economy and Finance (MEF) – Inspectorate General for the Financial Relations with the

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  1. The IT system framework in the Programming period 2007-2013 in ItalyLjubljana, 12-13 October 2009 Carmine Di NuzzoMinistry of Economy and Finance (MEF) – Inspectorate General for the Financial Relations with the European Union (IGRUE) Ljubljana, 12-13 October 2009

  2. Outline • Introduction 2. The Ministry of Economy and Finance (MEF-IGRUE) rule 3. Experience in 2000-2006 and requirements in 2007-2013 4. Programmes structure 5. IT System description 6. Conclusion Ljubljana, 12-13 October 2009

  3. Introduction The aim of this presentation is to outline the Italian experience with the IT system provided for the implementation of the Operational Programmes co-financed by the 2007-2013 Structural Funds. Within the 2007-2013 Italian National Strategic Reference Framework and the specific responsibilities the IT system supports financial management, certification of expenditure and auditing. Such topics will be introduced in the following slides. The ultimate objective is to ensure an effective functioning of management and control systems of the 2007-2013 Operational Programmes. Such management and control systems are aimed at guaranteeing a positive impact of expenditure and common resources by preventing and correcting irregularities. Ljubljana, 12-13 October 2009

  4. The Ministry of Economy and Finance (MEF IGRUE) role PRELEX CONTROLS • EUROPEAN COMMISSION • DG REGIO • DG EMPL • DG AGRI • DG MARE • NATIONAL ADMINISTRATIONS • MINISTRIES • REGIONS • AUTONOMOUS PROVINCES • OTHER BODIES ----- ----- ----- ----- MEF IGRUE IGRUE COMMON BUDGET MONITORING FINANCIAL MANAGMENT Ljubljana, 12-13 October 2009

  5. Experience in 2000-2006 • In the previous programming period the IT system related to Operational Programmes has been improved, especially in the matter of financial management and monitoring of the operations progress. • However, some critical aspects were detected: • Incomplete automation of some processes (relations amongst the Managing Authority, the Paying Authority and the EU Commission) • High degree of exchange of documentation on paper support • Lack of standard procedures and related difficulties in comparing disharmonised data • Absence of a central activities-database control Ljubljana, 12-13 October 2009

  6. 2007-2013 Requirements In the 2007-2013 programming period some relevant regulatory innovation led to the following consequences: • Digitalisation and electronic transmission of programming, financial management, monitoring and control data towards the SFC 2007 system • Capability of carrying out institutional fulfilments according to the timing set by national and common legislation • Permanent availability of auditing data, in order to have both- a glimpse of expenditure quality trends and - a validation of audit strategy effectiveness Ljubljana, 12-13 October 2009

  7. Programmes structure The Italian National Strategic Reference Framework for 2007-2013 depicts 66 OperationalProgrammes Spread throughout: • Regional Competitiveness and Employment Objective • Convergence Objective • EuropeanTerritorialCooperationObjective Among the aforementionedprogrammes: 8 National Operational Programmes managed by Central Government Administration (Ministers) 58 Programmes managed by Local Government Administrations (Regions and autonomous Provinces) Ljubljana, 12-13 October 2009

  8. IT System referenceelements The main elements underlying the IT System are related to: • Organisational and Management complexity • width and variety of processed data (financial, monitoring and control data) • pluralism of institutional bodies, at different levels, that own and exploit data • need to cope with several close institutional deadlines • Technological complexity • interaction, within the IGRUE IT System, among different responsibilities (financial, monitoring and control data) • System interaction with different external IT systems owned by local government Administrations • technological structure which the System is based on Ljubljana, 12-13 October 2009

  9. IT System mainareas The IT System developedby MEF – IGRUE iscomposedofthreemainareas: • FINANCIAL MANAGEMENT,it coordinates managing and certifying Authorities concerning all the operations (payment orders processing and sending, etc.) • MONITORING, it supports, at a single operation level, the surveying phase of planning and financial, physical and technical progress data • CONTROLS, it organises control procedures in all their diverse characteristics (first and second level controls, system audit, etc.) Ljubljana, 12-13 October 2009

  10. Local IT System Area Financial Management Managing Authority Certifying Authority Managing Authority assigns a specific account to each Beneficiary • Beneficiaries: • fill in reimbursement forms • input into the system of copies of expenditure receipts Beneficiaries • Managing Authority: • records the admissible import bound to be accounted to the EU • inputs check-lists which show the controls made • Certifying Authority: • examines checked expenditures by the Managing Authority and related Audit trails Payment request process Ljubljana, 12-13 October 2009

  11. IGRUE IT System Area Financial Management Certifying Authority Central Coordinating Administrations IGRUE assigns a specific account to the Certifying Authority and to Central Coordinating Administrations MEF-IGRUE • Certifying Authorities: • input data into expenditure accounting sheets • fill in payment requests • Central Coordinating Administrations: • validate payment requests European Commission • The IT System: • transmits payment requests to the SFC2007 • by means of WEB SERVICES SFC 2007 System Area Payment request process Ljubljana, 12-13 October 2009

  12. SFC 2007 System Area Local IT System Area Financial Management – Generalview IGRUE IT System Area Central Coordinating Administrations Certifying Authority Managing Authority European Commission MEF-IGRUE Beneficiaries Payment Body Treasury Payment request process Fund Transfer EU Accrediting Payment orders Ljubljana, 12-13 October 2009

  13. Local IT System Area Irregularities Record • Managing, Certifying and Audit Authorities: • record nature and amount of presumed irregularities, • detected during controlling operations Managing Authority Audit Authority • The Irregularities local coordinating Body: • examines presumed irregularities identified by Managing, Certifying and Audit Authorities • receives warnings by other Controlling bodies • evaluates presumed irregularities and communicates them, once confirmed, to the Cabinet Presidency Certifying Authority Irregularities Evaluation Body • The Cabinet Presidency: • receives data on irregularities • records irregularities into AFIS System Othercontrollingbodies (Court ofAuditors, Financial Police, etc.) Cabinet Presidency O.L.A.F. Ljubljana, 12-13 October 2009 Irregularities

  14. Local IT System Area Controls • Managing Authority: • records first level controls data • Inputs on-site and administrative controls check-lists Managing Authority Audit Authority • Certifying Authority: • records recoveries and cancellations • (art.61 par.f, EC Reg. 1083/2006) • inputs realised controls check-lists Certifying Authority • Audit Authority: • inputs those check-lists which reveal realised controls • elaborates annual reports (art.62 EC Reg.1083/2006) MEF-IGRUE IGRUE IT System Area Annual audit Report Recoveries Ljubljana, 12-13 October 2009

  15. SFC 2007 System Area Controls IGRUE IT System Area MEF-IGRUE European Commission • Certifying Authorities: • write and validate already executed payment recoveries annual report • Audit Authorities: • validate the annual report in accordance with art. 62 EC Reg 1083/2006 • IGRUE : • relying on data transmitted by local systems prepares and validates the annual summary • The IT System: • transmits, through WEB SERVICES, the annual summary, the annual report and the “Declaration” Annual summary Irregularities Recoveries Annual Audit Report Ljubljana, 12-13 October 2009

  16. Local IT System Area SFC 2007 System Area Controls - generalview IGRUE IT System Area Managing Authority Audit Authority MEF-IGRUE European Commission Certifying Authority Irregularities Evaluation Body Cabinet Presidency O.L.A.F. Othercontrollingbodies (Court ofAuditors, Financial Police, etc.) Annual summary Irregularities Recoveries Annual Audit Report

  17. Local IT System Area SFC 2007 System Area Monitoring - generalview IGRUE IT System Area Managing Authority European Commission MEF-IGRUE Beneficiaries Implementing bodies IT System Institutional Users Operations programming /implementing data Projects progress data Programming data System report Ljubljana, 12-13 October 2009

  18. Key features of the IT System The IT System which was developed in Italy is fully compatible with the 2007-2013 programmes and it is based on the following features: • Data input into locally developed IT systems, performed by each management, certification and audit Authority • Centralisation of information flow to be transmitted to the European Union within the Ministry of Economy and Finance IT System, by means of procedure protocols (protocolli di colloquio) with the help of locally developed IT systems. • Data and official documents transmission to the SFC 2007 System, through “web service” (funzioni di colloquio) developed by the Ministry of Economy and Finance’s (MEF – IGRUE) IT System • MEF – IGRUE IT System authentication by means of differentiated account profiles on a competence-wise basis Ljubljana, 12-13 October 2009

  19. Conclusion The IT System that supports 2007-2013 Programmes has been developed to address managing and control processes improvement requirements. • Operation automation and the availability of reliable data, which were surveyed and recorded in accordance with shared standards, improve Managing, Certifying and Audit authorities work quality. • The exploitation of the IT System allows: • coping easily with deadlines set by common legislation • the minimisation of potential errors connected with manual activities and paper flows • the immediate availability of information and either internal and external reports (EU, Court of Auditors, ISTAT, Italian Central Bank, etc.) Ljubljana, 12-13 October 2009

  20. Thank you for your attention! Email carmine.dinuzzo@tesoro.it Tel: +39.06.4761.4451 Ljubljana, 12-13 October 2009

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