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SAP Basics

SAP Basics . Prepared by Lavanya.M. Brief intro on SAP.

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SAP Basics

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  1. SAP Basics Prepared by Lavanya.M

  2. Brief intro on SAP • SAP stands for Systems, Applications, Products in Data Processing. It is the leading Enterprise Information and Management Package worldwide. Use of this package makes it possible to track and manage, in real-time, sales, Production, finance accounting and human resources in an enterprise.  • SAP the company was founded in Germany in 1972 by five ex-IBM engineers. The Client/Server technology turned out to be killer for SAP especially in North American region. • SAP has both Functional and Technical Modules. • SAP is customized to business requirements, GAP analysis is calculated while customizing to business requirements • GAP analysis is one that is used to analysis between the application availability and business requirement. This would help us to calculate the time taken to customize the application.

  3. Access the SAP • Use the SAP logon to login to an SAP system (must be installed on the client side) • Select the system (ECC 6.0) and click on Log on

  4. Access the SAP Or, alternatively, use the SAP Web GUI to login to SAP via any browser

  5. SAP - Menus SAP Menu

  6. SAP - Menus • User Menu – Displays the logged on user roles, Type of Authorization, Managing favorites. • SAP Menu – Shows all the available menus of the SAP system • Business Workplace - Business & Communication Process within the Enterprise Internal and External mailing of a company. Receives all work items that are assigned

  7. Comparison of Window and SAP • Navigate SAP just like windows via menu trees & folders Windows Explorer Sample SAP Screen

  8. SAP Logistics SAP Logistics is an enterprise software application that helps automate supply chain operations related to logistics. Logistics refers to the process of getting a product or service to its desired location upon request. There are many tasks that are involved in this process including transportation, purchasing, warehousing, and others. If all these tasks work efficiently, the product or service gets to its desired destination on time and at the lowest possible cost.

  9. Logistics Modules in SAP • Materials Management  • Plant Maintenance  • Production Planning  • Production Processing • Quality Management  • Sales and Distribution  • Service Management  • Warehouse Management 

  10. Logistics – Material Management • MM is the materials management module of the SAP ERP software package. • SAP MM is all about managing the materials i.e. the resources of an organization. The main functionality within MM includes purchasing, Inventory management, valuation and assignment, batch management and classification. • Materials management is integrated with other modules such as SD, PP and QM. Materials management is used for procurement and inventory management. • The module has two important master data - material and vendor. Broadly, the various levels that can be defined for a SAP MM implementation are: Client, Company Code, Plant, Storage Location and Purchase Organization.

  11. Navigation in SAP • Transactions codes are used to navigate from one screen to the other. Each SAP screen has a unique transaction code. • We can also navigate to screens with the help of SAP Menu.

  12. SAP Material Master • SAP Material Master is created to record the information of a particular material. • Material Master is created to identify the material and processes in which a Material can be procured.

  13. Creation of Material Create a Material – MM01 (Transaction code) Enter the Details of the materials and click on select views

  14. Creation of Material (Contd..) Select the required Views for creation of Material Click on ok

  15. Creation of Material (Contd..) Enter Plant code

  16. Creation of Material (Contd..) Click on Save to Create the Material after entering the data in all screens Enter the required data in Basic Data1, Basic Data2,Purchasing,Plant data storage, Accounting screens.

  17. SAP Vendor Master • Vendor Master helps us to identify the vendors for a particular material. • Creation of vendor Master is important if materials have to be procured from external parties. • Validity of Vendor can be maintained.

  18. Creation of Vendor Create Vendors - XK01 (Transaction code) Enter the company code and Organization. Click on Enter to enter the details of the vendor

  19. Creation of Vendor (Contd..) Enter the vendor details in the below screens which are listed. Address details Vendor control Payment Transactions Accounting Information Purchasing data Partner functions Note: To Navigate to the listed screens press enter, once you complete filling the details in each screen.

  20. Creation of Vendor (Contd..) Click on Yes to save the Vendor details

  21. Creation of Vendor (Contd..) Created Vendor details is displayed in the bottom of the screen

  22. SAP Quota Arrangement • Quota arrangements is maintained for vendors. • Quota arrangement is helpful to split the required material supply between vendors. • This helps to set valid from and valid to dates.

  23. Create quota arrangement Create a Quota Arrangement – MEQ1(Transaction code)

  24. Create quota arrangement – (Contd..) Click on Save to create the quota arrangement Enter Valid To and Minimum Qty Split

  25. SAP Info Record • This is where information regarding Material and Vendor is stored. • Procurement Info record, SAP provides the data available to Purchase Order form.

  26. Creation of Info Record Create a Quota Arrangement – ME11 (Transaction code) Four Types of Info category, choose one and Press Enter.

  27. Creation of Info Record (Contd…) General Data, Purchase organization data1, Purchase organization data2,Text overview screens data to be filled. Note: To Navigate to the listed screens press enter, once you complete filling the details in each screen.

  28. Creation of Info Record (Contd…) Info record is created, Message is displayed in the bottom of the page

  29. SAP Source List • Source List is maintained to identify the preferred sources of supply for certain material. • If source list is properly maintained, it will identify the source of a material and the period of time in which you can order a material. • Source List is created to automatically assign the source of supply in Purchase Requisition.

  30. Maintain Source List Maintain Source List – ME01(Transaction code)

  31. Maintain Source List (Contd..) Enter Valid from and Valid to data in the field for a Particular Vendor

  32. Maintain Source List (Contd..) Source List for the material is changed

  33. SAP Purchase Order • Purchase Order is created based on Material Requirement. • It is a document to record purchase based on agreement with the Vendor. • Purchase Order can be created for Material with or without Material Master.

  34. Creation of Purchase Order Creation of Purchase Order – ME21n (Transaction code) Enter the details of Purch Org, Group and Company code

  35. Creation of Purchase Order (Contd…) Enter the Payment Terms

  36. Creation of Purchase Order (Contd…) Purchase order details displayed

  37. Creation of Purchase Order (Contd…) PO is created, Message is displayed with the document number.

  38. SAP Reports • Reports are collection of records that are helpful for arriving at important decisions. • Reports can be filtered based on requirements parameters. For e.g., TCode MM60 we can filter based on Material ans Plant or Plant or Material or it can even be a blind filter.

  39. Standard Sap MM Reports • MB51  Material Doc. List          • MB5L  List of Stock Values: Balances  • MB5T Display of Stock in Transit      • MBBS  Display valuated special stock  • MBLB Stock Value at vendor side      • MC$G  PURCHIS: Material PurchVal Selection • MC$I  PURCHIS: Material PurchQty Selection • MC.1  INVCO: Plant Anal. Selection: Stock  • MC.2  INVCO: Plant Anal.Selection, Rec/Iss • MC.5  INVCO: SLoc Anal. Selection, Stock   • MC.9  INVCO: Material Anal.Selection,Stock • MC.A  INVCO: Mat.Anal.Selection, Rec/Iss   • MC.L  INVCO: Mat.Group Analysis Sel. Stock • MC48  INVCO: Anal. of Current Stock Values • MC50  INVCO: Analysis of Dead Stock        • MCBA  INVCO: Plant Analysis Selection      • MCBC  INVCO: Stor. Loc. Analysis Selection • MCBE  INVCO: Material Analysis Selection   • MCBK  INVCO: MatGrp Analysis Selection 

  40. Standard Sap MM Reports • MCBR  INVCO: Batch Analysis Selection      • MCE1  PURCHIS: PurchGrp Analysis Selection • MCE3  PURCHIS: Vendor Analysis Selection   • MCE5  PURCHIS: MatGrp Analysis Selection   • MCE7  PURCHIS: Material Analysis Selection • MCW3  PURCHIS: Evaluate VBD Header         • MCW4  PURCHIS: Evaluate VBD Item   • ME2L  Purchase Orders by Vendor    • ME2M  Purchase Orders by Material  • ME2N  Purchase Orders by PO Number • MIR6  Invoice Overview    • MMBE  Stock Overview  

  41. Comments & Queries- Queries are always welcome. Send emails to: webinar@softsmith.com Thanks & Happy Learning..

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