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IR Governance

This document outlines the governance and framework for project management within the Texas Juvenile Justice Department's Information Resources (IR) division. It defines the project lifecycle, including the roles of the Project Management Office (PMO), Subject Matter Experts (SMEs), and the user group. Projects are characterized as temporary endeavors with the goal of delivering unique results, requiring significant resources, focus, and planning. Key elements such as project prioritization, risk management, stakeholder involvement, and funding considerations are also detailed, ensuring a structured approach to project execution.

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IR Governance

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  1. Texas Juvenile Justice Department IR Governance Last revised: 9/6/12

  2. Project A project is a temporary endeavor undertaken to create a unique deliverable, service or result. Longer duration Multiple contributors/multiple types of activity Requires intense focus Involving considerable money Involving considerable personnel Involving considerable equipment/resources Last revised: 9/6/12

  3. Tasks Generally completed by one person Are of short duration Consist of a simple goal or set of goals Consist of a single type of activity Assigned or done as part of one’s duties Last revised: 9/6/12

  4. Parties Involved • Requestor • IR’s Project Management Office (PMO) • IR’s Subject Matter Experts (SMEs) • User Group (& Sponsor) • IR Steering Committee (ISC) • Executive Management Team (EMT) Last revised: 9/6/12

  5. New Project Request Flow Last revised: 9/6/12

  6. Last revised: 9/6/12

  7. Medium to High Impact On Users, Customers or State IPP Initial Score More than 1 month to project Operational Status Moderate to Significant Changes to Existing Systems Resources Needed From Multiple Divisions Capital costs > $50K Agency Grant PRIORITY MATRIX Initial Business Case is Weighted Last revised: 9/6/12

  8. Requestor Presents to User Group User Group Program Areas will “champion” project proposals Last revised: 9/6/12

  9. Requestor Works with PMO IR SMEs Sponsor & Program SMEs • High level scope definition • Project Assumptions • Constraints • Risk Management • Key Quality Indicators • Key Deliverables/Milestones & Timeline • Project Team/Responsibilities • Key Stakeholders • Funding Requirements • Policy Considerations Project Charter Last revised: 9/6/12

  10. Last revised: 9/6/12

  11. ISC Review/Vote of Proposed Project ISC prioritizes the project within its appropriate “Gate.” Presentation of High Priority Project Last revised: 9/6/12

  12. “Staging the Gates” Last revised: 9/6/12

  13. P • P • P • P • P • P • P • P • P • P • P • PMO Resource Availability Last revised: 9/6/12

  14. Imperative Project Prioritization Project placed at top of IR’s work queue for assignment & completion High Priority Medium Priority Decision Low Priority Work assigned to and completed by IR Last revised: 9/6/12

  15. Governance Process Summary Last revised: 9/6/12

  16. Last revised: 9/6/12

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