Presentation Transcript

1. Law offices of frank cassiano

   Final Project
2. History and Business Description The law office was established in 1992 by Frank Cassiano. The Law Offices of Frank Cassiano is located on 310 South Pitt Street in Greenville, NC. There is one lawyer, Mr. Cassiano, currently working in the office with one paralegal and three legal assistants. The Firm limits its practice to representing any case in commercial truck crashes, medical malpractice and personal injury claims. Altough the Firm is well rounded with knowlegde in all three areas of the law with these types of cases about ninety percent of the cases in the office deal with commercial truck crashes. Members of the Firm possess substantial knowledge regarding the complex network of federal law which exists to regulate trucking throughout the United States. “We stand ready, willing, and able to investigate accidents and crashes like few other firms.”
3. What is the problem? “The Pain…”
4. Current Work Environment The system in which the Firm operates is a relatively simple one. All the computers in the office are networked together with one in-house server. Everything regarding the cases is saved under the server for easy access from any employee’s computer to the information. The information itself is saved in separate documents in separate folders for each client. For example, John Doe has his own file that can be found in the “Work” folder then under the “Clients” folder with the folders being in alphebetical order according to ast names. In this “Clients” folder there are up to 341 case files. Another feature of the current system for keeping track of important dates and schedules is mainly kept on a physical calander which sits on one desk in the paralegals office. The last feature of the current environment that we focused on is the way the Firm takes messages. When a call is received the employee taking the call usually takes a message on a sticky note for that caller usually giving a few details about what the call is in reference to.
5. Problems Observed With Current System In dealing with the “Client Notes” of the cases it is very difficult and time consuming process in trying to find the information you need. It is unorganized. There is too much information crammed into one document that is all very vital to the cases. There simply is a lot of information that goes into every one of the cases. Important dates and times of important aspects of the cases such as times and dates of depositions, mediations, court dates, jury selections, client meetings, potential client consults etc. With each case there are many correspondants which don’t always have a paper trail. The main correspondance in the office is done by phone. The Firm receives up to sixty phone calls in a day which can be for any of the forty open cases in the office.
6. Proposed Solution… “How do we heal the pain?…”
7. Objectives The new system will combine all the above stated problems into one organized and easily accessible system. Increase speed of access Electronic calendar to organize and provide easy access to important date Process for transmitting messages
8. Features Easy access with a login feature System will be compatible with current office network Dates in electronic calendar represented in colors based on importance Adding a potential client to the electronic system Adding a new case to the electronic system Modify employee login information
9. Expected Benefits of Proposed System The expected benefits from this system are mainly to increase work speed and organization. Organization and ease of access Transmit messages electronically, replacing manual method Calendar will be accessible by all employees at their workstations
10. Users Affected by Proposed Project The only users being affected by the implementation of this new system are the employees directly involved. Each employee will use this system because it has every one of our cases important facts within it. The clients and other people who depend on the office will be indirectly affected because the problem of misplaced messages will be dramitically reduced and the speed of an action taking place due to a received call will be sped up.
11. Analysis “How to ease the pain…”
12. Goals of the Analysis Phase Understand the system requirements from the users Show the process of the old system compared with the new through system overview diagrams Show a menu hierarchy Identify the Use Cases Identify the primary and alternative flows for each Use Case Create a document of Supplementary Specifications
13. Overview of the Current System Hands lawyer client intake Employee manually documents the client intake, records dates on a paper calendar, and adds messages on sticky notes Decides whether to accept client. Case accepted Court date set Meets with potential client. Lawyer adds client into word perfect document Case completed Case is taken to court. Client and case information is stored on file.
14. Employee/ User Overview of the Proposed System Calander Input Dates Receive messages Displays office dates Input client information Receive case data Client Intake Law Office System Adds new users to system Generate reports Leave message and give information Client Calls Administrator Client Calls
15. Site Map New Employee Delete Employee Print Return to Main Page Return to Main Page Admin Calendar Print New Message Save User Main Interface Client Intake Messages Read Messages Cancel Return to Main Page Return to Main Page New Client Log Out Print Save Cancel Return to Main Page
16. Summary of Analysis After completing the Vision Document and Project Plan for the law office, we are now geared towards the analysis phase. We have taken the requirements from the users and translated them into Use Cases for the system Each Use Case is broken down into flows There is the one “sunny day” path/flow followed by alternative flows incase of any hiccups
17. Use Case Diagram Login Add New Case TransmitMessage Schedule Event Add Potential Client Modify Employee Information Savin Printer/Scanner Office Employee External Email Account Administration
18. Use Cases Cont. Login Each user should have their own login ID and Password Add Potential Client Each user will be able to perform a client intake The user will input the required data entry fields Client intake can be printed and saved Add New Case User can take a recent client intake and transfer it to a new client entry form New clients can be saved in two places
19. Use Cases Cont. Transmit Message Messages will be delivered electronically Messages can be delivered via external email account Schedule Event Allows users to organize and track important dates pertaining to the case work of the law firm Users can print calendar notes and dates Modify Employee Information Administrator will add or delete new employees after signing in with an administrator ID and password
20. Design… “The healing process…”
21. Design Phase What happens now? After tying up loose ends on our use case package we entered into the design phase Design Phase: You will see a Physical Entity Relationship Diagram (ERD) which is a graphical representation of the entities of the system, and the relationships between them. We have some sample forms and reports Navigation Diagram, another visual aid to show processes Some hardware and software specifications
22. Goals of Design Phase Understand the user requirements Translate the Analysis Phase into design Create a prototype of the User Interface Create an Entity Relationship Diagram Specify the hardware and software needed to complete project Show the basic flow of the system in a navigational diagram
23. Design Phase – Navigation Diagram
24. Design Phase Navigation Diagram: From our JAD sessions and the user requirements; we know the basic flow that the system will have. Each flow has a relationship between entities which is shown in our ERD. ERD The entities are portrayed as boxes in our ERD Each entity has a relationship to another entity showing the flow of information and processes of the system
25. Design Phase - ERD
26. Hardware and Software Specifications