Overview of Research and Sponsored Programs May 13, 2010
External Funding Opportunities--Web tools • COS (Community of Science) Located on RSP home page http://www.wright.edu/rsp • Grants.gov Located at http://www.grants.gov (for federal funds only)
Proposal Preparation Cost sharing? Budgets? Certifications? Forms? Signatures? Who you gonna call?!?!
Pre-submission Activities • Guidance for Sources of Funding • Coordination of or Liaison with the Various Institutional Support Committees • Correct Interpretation/Use of Sponsor Guidelines • Consultation on Budget Preparation • Review Standard Form (Administrative) pages for completeness and accuracy • Assure proper research committee authorizations • Secure proper university authorizations • Internal routing through University • Check for completeness and monitor assembly of proposals • Copy and arrange for mailing of proposals • Assist with electronic submissions
Compliance Coordination • Human Subjects Institutional Review Board • Laboratory Animal Care & Use Committee (LACUC) • Institutional Biosafety Committee (IBC) • Security Clearances & Classifications • Conflict of Interest • Radiation Safety Committee • Chemical Health and Safety Activities
Post Award Administration • Assigns A WSU Banner fund number for project • Assists the PI in the orderly administration of the project • Notifies PI of due dates for technical reports required by sponsor • Acts as liaison between sponsor and PI regarding modifications of award • Prepares and submits fiscal reports
Technology Transfer • To DISCLOSE and PROTECT an invention… • Tomanage your information… • To evaluate your technology… • To assess marketability… • To identify potential commercial partners… • To negotiate partnering Agreements that represent best your / WSU’s interests… • To start an invention-related business…
We look forward to helping you with your proposal submissions in the future.
Post-Award Administration Post Award Personnel • Glen Jones - Director, Post Award Services • Yun Wu – Associate Director • Danielle Booth – Grants Accountant II • Gene Florkey – Grants Accountant • Kim Owens– Grants Accountant • Elaine Davis – Grants Accountant • Aja Ash – Grants Accountant
Post Award Administration What Happens Once Award is Funded? • A Grant Fund is assigned in Banner for the award. • The award is processed in Filemaker and Banner. • The budget is added to Banner. • The PI is notified of the grant number. • The PI is sent the award packet.
Post Award Administration Award Packet • Award Letter • Copy of Award • Budget • Salary Letter • Cost Share Memo
Post Award Administration Subcontracts • Negotiate Subcontracts. • Initiate Requisition for Subcontract PO. • Send Invoices for PI Approval. • Provide AP with FOAP to process invoices. • Request A-133 confirmations from Subs.
Post Award Administration Mandatory and Committed Cost Sharing • Set up Activity code in Banner for Cost Share. • Set up Cost Share Orgn if necessary. • Provide information for cost sharing effort on the quarterly effort report. • Document all cost share for audits and reports.
Post Award Administration Expenditure Monitoring • Review and approve all expenses on grants $5,000 or greater. • Approve all requests for procards on grants. • Monitor expenses less than $5,000 via exception reports.
Post Award Administration Grant Administration • Request budget revisions/modifications. • Request No-cost extensions. • Monitor status of non-financial reports. • Send reminders to PI for report due dates. • Complete Invention, Property and Close-out Reports. • Act as liaison between sponsor and PI.
Post Award Administration Cash Management of Grants • Deposit all funds received by RSP for grants. • Invoice sponsors. • Request draws for letter-of-credit grants. • Reconcile Grant Payment Clearing Fund. • Follow-up on outstanding receivables. • Write off bad debts.
Post Award Administration Financial Reporting • Prepare all quarterly SF425 reports. • Prepare all annual SF425 reports. • Prepare all Final SF425 reports. • Prepare all FERs for ODE grants. • Prepare grant specific financial reports as needed.
Post Award Administration Current Federally Negotiated F&A Rates* • Research • On Campus – 45% • Off Campus – 26% • Other Sponsored Activity • On Campus – 35% • Off Campus – 26% * Current rates are effective from 7/1/09 – 6/30/11.
Post Award Administration OMB Circular A-133 Compliance Requirements • Activities Allowable or Unallowable • Allowable Costs/Cost Principles • Cash Management • Davis-Bacon Act • Eligibility • Equipment and Real Property Management • Matching, Level of Effort, Earmarking • Period of Availability of Federal Funds • Procurement and Suspension and Debarment • Program Income • Real Property Acquisition and Relocation Assistance • Reporting • Subrecipient Monitoring
Post Award Administration • OMB Circulars • A110 – Administrative Requirements • A21 – Cost Principles • Allowability • Direct vs Indirect Cost • A133 – Federal Audits • Compliance Supplement
Post Award Administration Grant Close-outs • Initiate Final Billing. • Initiate Final Reporting. • Initiate Cost Overrun entries as needed. • Initiate Residual entries as needed. • Initiate Budget Reduction Entries as needed. • Submit All financial and close-out reports. • Terminate grant funds when grant balance is zero and all reports have been submitted.